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Improving Communication Between Healthcare Providers Outside and Within Hadassah: Use of Academic Detailing to Overcome Barriers. Presentation to Hadassah Board Quality Committee January 11, 2012. Alyssa Hochberg, BSc Meir Frankel, MD Lois Gordon, MPH Mayer Brezis, MD MPH

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Improving Communication Between Healthcare Providers Outside and Within Hadassah: Use of Academic Detailing to Overcome Barriers

Presentation to Hadassah Board Quality Committee

January 11, 2012

Alyssa Hochberg, BScMeir Frankel, MDLois Gordon, MPH

Mayer Brezis, MD MPH

Center for Clinical Quality & Safety

Hadassah Hebrew University Medical Center


Chaos waiting for bad luck medication reconciliation should be mandatory

2010 Project: and Within Hadassah: Use of Academic Detailing to Overcome Barriers

Survey of 100 patients hospitalized while taking 5 or more medications

Chaos Waiting for Bad Luck? Medication Reconciliation Should Be Mandatory

In 97%, there was an error in the prescription in hospital or at discharge

On average: 3 errors per patient

1% potentially life-threatening

Roni Cohen, B.Sc., InbalYifrach-Damari, M.Sc.* Dr. Meir Frankel, Prof. Mayer Brezis

*Clinical Pharmacist, Pharmacy Division

Hadassah-Hebrew University Hospital, Jerusalem, Israel

Pharm-D student, School of Pharmacy, Hebrew University

With Help From Joint Commission International


Medication errors
Medication Errors and Within Hadassah: Use of Academic Detailing to Overcome Barriers

  • Medication errors are the fourth leading cause of death or major permanent loss of function in hospital patients.

  • The majority of problems with patient safety occur during the transition from one care setting to another.

  • Ambulatory-hospital lack of communication is responsible for 50% of medical errors.


Medication errors we are not alone
Medication Errors: We Are Not Alone… and Within Hadassah: Use of Academic Detailing to Overcome Barriers


The Challenge of Improving Transition of Care and Within Hadassah: Use of Academic Detailing to Overcome Barriers

Hospital

Community

Quality of Transition

Quality of Cycle of Care

Continuity of Care


Transition of care a widespread issue
Transition of Care: A Widespread Issue and Within Hadassah: Use of Academic Detailing to Overcome Barriers


Improving Communication Between Healthcare Providers Outside and Within Hadassah: Use of Academic Detailing to Overcome Barriers

Presentation to Hadassah Board Quality Committee

January 11, 2012

Alyssa Hochberg, Lois Gordon,

Dr. Meir Frankel, Prof. Mayer Brezis

Hadassah Center for Clinical Quality and Safety

Hebrew University of Jerusalem


Introduction and Within Hadassah: Use of Academic Detailing to Overcome Barriers

Follow-up care is a weak link in the chain of quality of patient care, and lack of accuracy in information transfer between caregivers, in the community and in hospitals, can result in errors that can be life-threatening.

Attempts to implement communication via computerized systems between health funds and hospitals have encountered technical and logistical problems, as well as a lack of cooperation on the part of physicians.


Introduction and Within Hadassah: Use of Academic Detailing to Overcome Barriers

For example: during the past two years, a computerized communications system has been established between Hadassah and the Maccabi and Meuhedet Health Services.

Via this system, hospital-based doctors can obtain information on the diagnoses, blood tests and routine medications of their hospitalized patients.


Introduction and Within Hadassah: Use of Academic Detailing to Overcome Barriers

Notification has been sent to medical staff working with these communication systems, but its use has been limited.

Attempts by Meuhedet to create similar computerized systems in a number of their emergency facilities in Israel have met with a similar fate.

In order to implement the use of such computerized systems, keeping in mind the limitations that have prevented their widespread use, a decision was made to use ACADEMIC DETAILING as a tool.


Introduction and Within Hadassah: Use of Academic Detailing to Overcome BarriersAcademic Detailing


Introduction and Within Hadassah: Use of Academic Detailing to Overcome BarriersAcademic Detailing

The “educator” for this method of academic detailing is a professional, such as a pharmacist, nurse, doctor or medical student, who acts as a promoter for the improvement of patient care.

This educational method is based on medical facts, supports patient safety, takes into account cost-effectiveness, and is directed towards improving the quality of medical care.

A key component of academic detailing is its financial independence from the pharmaceutical industry!


Introduction and Within Hadassah: Use of Academic Detailing to Overcome BarriersAcademic Detailing

  • Academic detailing is comprised of education through academic promotion directed towards physicians in emergency rooms.

  • Research has shown that this method is practical, efficient and safe, particularly when combined with process supervision and appropriate feedback from the medical staff. It is an excellent means of implementing specific positive behavior patterns among hospital staff.


Introduction: and Within Hadassah: Use of Academic Detailing to Overcome BarriersAcademic Detailing

This method, introduced by Jerry Avorn (Harvard),

Avorn and Soumerai. Improving drug-therapy decisions through educational outreach — A randomized controlled trial of academically based detailing. N Engl J Med 1983; 308:1457-1463

Avorn and Soumerai. Principles of educational outreach ('academic detailing') to improve clinical decision making JAMA. 1990;263:549-556

has succeeded in effecting changes such as:

  • Reducing overuse of wide-spectrum antibiotics

    Solomon D.H. et al, Academic detailing to improve use of broad-spectrum antibiotics at an academic medical center. Arch Intern Med 161;2001;1897-1902

  • Reducing overuse of antidepressants for elderly

    van Eijk M.E.C. et al, Reducing prescribing of highly anticholinergic antidepressants for elderly people: randomised trial of group versus individual academic detailing. BMJ 322;2001;1-6.

  • Reducing medication errors

    Wortman S.B., Medication reconciliation in a community, nonteaching hospital. Am J Health-Syst Pharm 65;2008;2047-2054


Implementing the use of computerized communication systems

Implementing the Use of Computerized Communication Systems and Within Hadassah: Use of Academic Detailing to Overcome Barriers

Intervention Program Using

Academic Detailing


Computerized Communication Between Hadassah & the Community and Within Hadassah: Use of Academic Detailing to Overcome Barriers

In January 2011, a cooperative effort between Hadassah and the Meuhedet Health Services began. A computerized system was set up for obtaining information on patients arriving at the emergency room or hospitalized at Hadassah.

With the establishment of the system, notification was sent to all hospital staff. However, over a four-month period, use of this computerized system remained marginal.


Computerized Communication Between Hadassah & the Community and Within Hadassah: Use of Academic Detailing to Overcome Barriers

Since 2009, there has been similar cooperation between Hadassah and the Maccabi Health Services. A computerized communications system was established to enable receipt of information on Maccabi patients hospitalized at Hadassah. Use of this system was also very marginal.


Implementing the Use of Computerized Communication Systems: The Intervention Program

The use of academic detailing: this method is comprised of education through academic promotion directed towards physicians in emergency rooms.

In practice: promotional activity on the part of a medical student, directed towards doctors in the emergency rooms of Ein Kerem and Mount Scopus hospitals included: general explanation of the system, advantages, and individualized demonstrations geared towards helping ER doctors use the program effectively.


Implementing the Use of Computerized Communication Systems: The Intervention Program

The intervention included:

Speaking to doctors individually

Evaluating their familiarity with the system

Understanding their attitude towards using the system: advantages, barriers to use and suggestions for improvement




Implementing the Use of Computerized Communication Systems: Methods

Data gathering is comprised of both quantitative and qualitative aspects.

Quantitative research: evaluating the change in the proportion of entries into the system before, during and after the intervention (prospective study).

Qualitative research: based on the responses of the doctors themselves and serves as a means of understanding the advantages and disadvantages of the system, barriers to its use and suggestions for improvement.


Preliminary Results

From a quantitative perspective, an initial analysis indicates that a significant increasein the number of system entries has been observed, close to and following the intervention, as indicated in the following graph…


email & outpatient clinics

intervention:

academicdetailing

E

I

N

K

E

R

E

M

signs & email

communication system with Meuhedet

ER visits 2011:

Ein Kerem


MOUNT SCOPUS

email & outpatient clinics

intervention:

academicdetailing

signs

e-mail

ER visits 2011:

Mt. Scopus


Qualitative Results

During the initial individual meetings of the medical student with 97 doctors, it became clear that:

  • 51% do not use the computerized program in the emergency room

  • 14% have used it once or twice

  • 24% have used it several times

  • 10% have used it only “when relevant” (without specifying the number of times)

  • 27% did not know about the existence of the system


Qualitative Results

47%of the doctors received a complete explanation of the program and its link to health fund records

37% of the doctors witnessed a demonstration of the program

35%of the doctors thought that they would use the program after receiving an explanation/demonstration.


Important Observations Made by the Doctors Approached

Positive reactions: great idea, technically simple, works beautifully in the ER

Significance of the system: identifies medication given or auxiliary tests performed at health fund facilities; useful when there is lack of information (regarding creatinine levels or previous ECG); “very useful” and improves patient care

Barriers encountered: “there’s enough information from other sources”; “we’re not used to using the system”; “don’t use system because of time constraints in the ER”; “we didn’t manage to access the system from the ER”; “the link is not user-friendly.”


Important Observations Made by the Doctors Approached

Suggestions for improvement:

  • Updating and organization of patient medications in the system

  • Automatic copy/paste of information from health service records into Hadassah’s computer system

  • Allow entry into the system from outpatient clinic computers

  • Allow entry into the system for clinical pharmacologists and nurses

  • In addition, many doctors emphasized the need for access to Clalit Health Services records


Research still lacks a long-term perspective Doctors Approached

Change in quality of care as a result of an increase in system usage was not examined. However, an Israeli study conducted in 2010 indicated that use of a computerized communications system with Clalit Health services reduced the number of radiological examinations and was linked to improvement in certain select quality parameters.*

Some doctors refuse to even be informed about the system/use it (although they were a minority).

*Nirel N. et al, OFEK virtual medical records: an evaluation of an integrated hospital-community system. Harefua2011Feb;150(2):72-8, 209.

Limitations of the Study


Conclusions Doctors Approached

Current results indicate that this intervention resulted in increased use of the computerized system, raised suggestions regarding improvement, and helped in understanding doctors’ attitudes towards using the system.

Technology benefits from promoting appropriate usage!

Academic detailing is an interesting and promising method for understanding barriers, changing behavior of hospital-based clinicians and implementing a new and useful computerized tool that can greatly assist doctors.


Acknowledgments Doctors Approached

Dr. Rosenblum and staff, Department of Information Systems, Meuhedet Health Services

Prof. Yosef Karako and staff, Department of Information Systems, Macabbi Health Services

Ms. Efrat Simon and staff, Department of Information Systems, Hadassah Medical Center

Dr. Kobi Assaf and staff, ER Hadassah Ein Kerem

Dr. Stalnikovich and staff, ER Hadassah Mount Scopus


Further Steps Doctors Approached

  • Extend “IT connectivity” to other sick funds (Clalit & Leumit)

  • Continue monitoring use; boost academic detailing as needed

  • Introduce formal medication reconciliation at all transitions

  • Develop other “transition-of-care tools” to improve the routine teamwork among departments

  • Recheck error rates


Some speciality clinics Doctors Approached

X-rays

CT, US

Many speciality clinics

Hemodialysis

Primary physician

Multi-disciplinary clinics

Breast cancer screening (mammography, biopsy, etc.)

Endoscopy, Bronchoscopy

Simple lab tests

Simple surgeries Ophthalmology Plastic surgery etc.

Day care Hematology Heart failure

High-technology labs

Between Hospital and Community:More Than Just Medications…

Hospital

Radiology (CT, US, MRI) Gastro/Colonoscopy Expert consultation Day care Echo, Holter Bronchoscopy Hemodialysis Surgery Angiography Multi-disciplinary clinics (diabetes, breast, etc.)


Handoffs in Hospitals: Doctors ApproachedSource of Concern in the Literature


Intra hospital transitions

Department Doctors Approached

ER

Department B

Department A

Department

ICU

OR

Department

OR

ICU

Institutes (Cardiology, Gastroenterology, Pulmonology, Invasive Radiology etc.)

Department

Department

Hemodialysis

Intra-hospital Transitions


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