Welcome to electronic official personnel folder eopf for employees
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Welcome to electronic Official Personnel Folder ( eOPF ) for Employees. “A NEW way of doing business”. WHY eOPF?. OMB Circular

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Welcome to electronic Official Personnel Folder ( eOPF ) for Employees

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Welcome to electronic official personnel folder eopf for employees

Welcome to electronic Official Personnel Folder (eOPF) for Employees

“A NEW way of doing business”


Why eopf

WHY eOPF?

  • OMB Circular

    • Mandates ALL Executive Branch Agencies hard copy official personnel folders (OPFs) be converted to electronic official personnel folders (eOPFs) by end of 2012.

    • Paper records are subject to damage or destruction by fire or water. The eOPF database performs a regular back up in addition to providing disaster recovery in any type of continuation of operation situation.


What is eopf

WHAT IS eOPF?

  • The eOPF is the digitized recreation of your hard copy OPF which is currently the official record of your federal work career.

  • eOPF allows each employee to have an electronic access to their own personnel folder. Some unique system features include:

    • Provides secure access to employment documents/official forms and information to a geographically dispersed workforce

    • Supports a multi-level secure environment

    • Eliminates loss of an employee’s official personnel folder during filing and/or routing

    • Reduces costs associated with storage, maintenance, and retrieval of records

    • In compliance with Office of Personnel Management (OPM) and federally mandated HR employee record management regulations

    • Delivers system generated email notification to employee


What is eopf cont

WHAT IS eOPF? CONT.

  • The eOPF becomes the official record and the paper record (OPF) is retired to the National Personnel Records Center (NPRC) for storage of one year. The paper record is destroyed after the one year period.

    • Once scanned in, the paper folder is no longer the official folder and is kept for one year for Quality Control (QC) purposes i.e. if a document is missing in eOPF and is in the OPF, then the document can be retrieved and scanned into eOPF.

  • Delivers an email notification to the employee when a new document has been added to their electronic record.

    • The email notification is merely a notification that a new document has been added to the employee’s record; it does not provide additional clarification as to what transpired.


  • What is in my eopf

    WHAT IS IN MY eOPF?

    • The documents that were in your hard copy OPF.

      • Human Resources documents

        • Some examples are as follows:

          • SF 50s, DA 3434’s, Position Description(s),

            resume(s), University/College transcripts, and any other

            supporting documentation for

            hiring action

      • Benefits Forms

      • Performance Ratings

      • Military Forms


    Eopf conversion process

    eOPF CONVERSION PROCESS

    Manifest

    (boxing & shipping of OPFs)

    Document

    Preparation

    Document

    Capture/Scanning

    Document

    Indexing (uploading documents into eOPF)

    Quality

    Control (Validation &Verification (V&V))

    Quality

    Review

    (OPM/Northup Grumman (NG))


    What can you do in eopf

    WHAT CAN YOU DO in eOPF?

    • Access eOPF from any Government

      Computer with internet access

    • View, Search and Print Documents

    • Update My Profile

      • Who Am I?

      • General preferences

      • Change password

      • Change security questions

    • View Help & Frequently asked questions

    • Reset your Password and User ID

    • Request additional assistance


    How to view print

    HOW TO VIEW & PRINT

    • You can view and/or print all documents from your eOPF.

    • To view and/or print one document select the A (orange highlighted button) and select view

    • Select “Show All Docs”

    Search results


    E2 80 9ca new way of doing business e2 80 9d

    HOW TO VIEW & PRINT CONT.

    • Select the documents you want to see:

      • Select “Print One Sided”

      • Your print request will be forwarded to the print queue.

        • It could take up to ten (10) minutes to execute the print job.

          • The print function is set up on a 10 minute interval cycle.


    How to view print cont

    HOW TO VIEW & PRINT CONT.

    View print status here

    View print status here


    Print status feature

    PRINT STATUS FEATURE

    • Printing has been modified for ‘Print Folder’, ‘Show All Docs in My eOPF’, ‘Show All Docs in Search eOPF’ and ‘Clip Folders’.

    • Users now submit a print request which is handled by a dedicated print service.

    • Once a print job is completed a bulk PDF file is created

      • The images (bulk PDF) are retained for an agency determined period of time (default of 7 days) before being purged.

    • A new ‘Print Status’ button appears in the main button menu.

    • Users will be provided a list of their own requests.


    My profile

    MY PROFILE

    Select

    My Profile


    My profile cont

    MY PROFILE CONT.

    • A read-only view of a users own eOPF account

      • If there are any mistakes on your profile contact the help desk

    • Information will help troubleshoot issues regarding privileges and access to folders

    • The only button available is OK which will return user to eOPF welcome page


    Help and faq s

    HELP and FAQ’s

    Online Help available

    Frequently Asked Questions


    Access to eopf

    ACCESS TO eOPF

    • Accessibility for employees is the ability to view and print documents from an eOPF.

    • Access will be granted to the Civilian Human Resources Agency (CHRA) community first.

    • Employees will gain access once CHRA has completed their quality control review.

    • Only employees and HR Staff will have access to eOPFs.

    • If an employee does not have computer access, they will need to call their local CPAC and make an appointment to view their eOPF.


    Transfers

    TRANSFERS

    • Outside of DA

      • Will depend on if the gaining Agency is on eOPF or not

        • If not, then a hard copy OPF will be created from the eOPF

        • Hard copy OPFs received from other Agencies will be scanned in and converted into eOPF at each CHRA Region

        • If on eOPF, then the gaining Agency will be given access to view the eOPF

    • Within DA

      • The gaining CPAC will be given access to the eOPF


    Eopf summary

    eOPF SUMMARY

    • You can use any government computer with internet access.

      • Using IP Allow List that restricts access to that IP address

    • You can print documents when ever you need them.

    • You will need Internet Explorer and Adobe Acrobat Reader versions 6 or later.

    • Deployment is by Civilian Human Resources Agency (CHRA) Regions. CPACs will provide notification of actual deployment date for that Region. Deployment is not done by installation.

    • There will be additional web based training available on CHRA website at www.chra.army.mil

    • Additional FAQ’s are on the CHRA website


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