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Balancing the Master Schedule. To Meet the Needs of All Students. Norms for Today’s Training. Stay on schedule, be on time. Participate actively – If you think it, say it. Ask Questions. Take care of your neighbor. One person talks at a time. Leave time for others to ask questions.

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balancing the master schedule

Balancing the Master Schedule

To Meet the Needs of All Students

norms for today s training
Norms for Today’s Training
  • Stay on schedule, be on time.
  • Participate actively – If you think it, say it. Ask Questions. Take care of your neighbor. One person talks at a time. Leave time for others to ask questions.
  • Take care of your needs
  • It’s OK to have fun! Suffering is optional.
goals for today
Goals for Today
  • Understand the new state guidelines for students two or more years below grade level
  • Project your FTE for each department
  • Discover creative ways to weave in a tutorial
  • Create a Master Schedule that gives all students equal access
  • Establish a network to support each other in solving schedule challenges
chunks of content for today
Chunks of Content for Today
  • State Guidelines – The “Compelling Why”
  • Getting Your FTE Numbers Together – The Brutal Truth
  • Assigning Periods and Teachers to Departments – The Right Person in the Boat
  • Credentialing and Training the Teachers
  • Tutorial Periods and Customer Communication
  • The Final Product – A balanced schedule with future flexibility
9:00 – 9:15 Welcome

9:15 – 9:45 State Recommendations

9:45 – 10:00 Discussion

10:00 – 11:30 Calculating Your FTE by Department Creating a Matrix, Assigning Periods

11:30 – 12:00 The Tutorial

12:00 – 1:00 Lunch on Your Own

1:00 – 2:30 Building Your Schedule

2:30 – 3:00 Issues and Conclusions

introducing our participants
Introducing Our Participants
  • UCSC
  • Fresno COE
  • Imperial COE
  • Monterey COE
  • Santa Clara COE
  • Stanislaus COE
  • Moreland School District
  • Pajaro Valley USD
introducing our group
Introducing Our Group
  • EA Hall Middle
  • El Sausal Middle
  • Lakeview Middle
  • Moss Landing Middle
  • Rolling Hills Middle
  • San Lorenzo Valley Jr. High
introducing our group8
Introducing Our Group
  • Scotts Valley Middle
  • Vista Verde Middle
  • Aptos High
  • Gilroy High
  • San Lorenzo Valley High
  • Scotts Valley High
state recommendations
State Recommendations

Marilee French

Director of Instructional Services

San Lorenzo Valley Unified School District

  • The Scope – What programs will you put in place?
  • The Depth – What % of students? What grade level?
  • Delivery – Supplemental Staff, Designated Teachers, Designated Classrooms, Staff Development
  • Intensity – What is the length of the Intervention Session? Size of the group?
  • Curriculum – Which state approved programs? How will differentiation be assured?
  • Delivery – Instructional Format
  • Support


Bruce Kint

Director of ROP

Santa Cruz County Office of Education

creating the fte confronting the brutal facts
Creating the FTE – Confronting the Brutal Facts
  • Historical data on enrollment for your school
  • How accurate have projections been in the past?
  • After you have your numbers – Be proactive
  • Goal 1. To not add or take away sections after school begins
  • Goal 2. To not change students schedules after school begins
discussion philosophy to build the master schedule
Discussion – Philosophy to Build the Master Schedule
  • Historical placement of teachers and classes
  • Student requests determine courses
  • Student Test Data creates the schedule
  • What else drives the schedule? Small Class Size, AP, Special Ed., Transportation, Parking, Lunch, Sports, Number of rooms
discussion philosophy to build the master schedule15
Discussion – Philosophy to Build the Master Schedule
  • Discussion – Philosophy Adding the Teachers
  • Assign teachers to departments for a specific number of periods
  • Number of periods and the number of teacher section in the department should match
  • Wild Cards
  • Building flexibility
the tutorial
The Tutorial

Valerie Pitts


San Lorenzo Valley High School

building the schedule

Building the Schedule

Mike Heffner

Assistant Principal

Aptos High School

time line
Time Line
  • December – Last date to propose new courses – Department, School and Board Approval, Providing textbooks.
  • January – discussion of room use – do you need to request additional classrooms
time line19
Time Line
  • Feb. – turn projections into sections – first run for FTE
  • March 15 – Total staff for the new school year. Let teachers know to which departments they are assigned. Credentialing.
  • May 1 – First draft of complete schedule
tricks and other thoughts
Tricks and Other Thoughts
  • No surprises for teachers or students. If it is news, good or bad, the people involved need to hear it from you.
  • You set the periods, or the department does. What ever the process, keep it same all year.
  • Make up a class called “unscheduled” for students who hve less than a full schedule
  • Make up a class called “not returning” for students who tell you they are leaving next year.
tricks and other thoughts21
Tricks and Other Thoughts
  • Use a block for multiple periods and split it as late as possible.
  • Create a class for “college class” for those students who will be off campus.
  • Don’t sugar coat. Honesty has value.
  • There is always an unexpected change.
  • The schedule and the rooms belong to the students, not to the teachers.
plus delta

Plus Delta