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Balancing the Master Schedule. To Meet the Needs of All Students. Norms for Today’s Training. Stay on schedule, be on time. Participate actively – If you think it, say it. Ask Questions. Take care of your neighbor. One person talks at a time. Leave time for others to ask questions.

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balancing the master schedule

Balancing the Master Schedule

To Meet the Needs of All Students

norms for today s training
Norms for Today’s Training
  • Stay on schedule, be on time.
  • Participate actively – If you think it, say it. Ask Questions. Take care of your neighbor. One person talks at a time. Leave time for others to ask questions.
  • Take care of your needs
  • It’s OK to have fun! Suffering is optional.
goals for today
Goals for Today
  • Understand the new state guidelines for students two or more years below grade level
  • Project your FTE for each department
  • Discover creative ways to weave in a tutorial
  • Create a Master Schedule that gives all students equal access
  • Establish a network to support each other in solving schedule challenges
chunks of content for today
Chunks of Content for Today
  • State Guidelines – The “Compelling Why”
  • Getting Your FTE Numbers Together – The Brutal Truth
  • Assigning Periods and Teachers to Departments – The Right Person in the Boat
  • Credentialing and Training the Teachers
  • Tutorial Periods and Customer Communication
  • The Final Product – A balanced schedule with future flexibility
agenda
9:00 – 9:15 Welcome

9:15 – 9:45 State Recommendations

9:45 – 10:00 Discussion

10:00 – 11:30 Calculating Your FTE by Department Creating a Matrix, Assigning Periods

11:30 – 12:00 The Tutorial

12:00 – 1:00 Lunch on Your Own

1:00 – 2:30 Building Your Schedule

2:30 – 3:00 Issues and Conclusions

Agenda
introducing our participants
Introducing Our Participants
  • UCSC
  • Fresno COE
  • Imperial COE
  • Monterey COE
  • Santa Clara COE
  • Stanislaus COE
  • Moreland School District
  • Pajaro Valley USD
introducing our group
Introducing Our Group
  • EA Hall Middle
  • El Sausal Middle
  • Lakeview Middle
  • Moss Landing Middle
  • Rolling Hills Middle
  • San Lorenzo Valley Jr. High
introducing our group8
Introducing Our Group
  • Scotts Valley Middle
  • Vista Verde Middle
  • Aptos High
  • Gilroy High
  • San Lorenzo Valley High
  • Scotts Valley High
state recommendations
State Recommendations

Marilee French

Director of Instructional Services

San Lorenzo Valley Unified School District

discussion
Discussion
  • The Scope – What programs will you put in place?
  • The Depth – What % of students? What grade level?
  • Delivery – Supplemental Staff, Designated Teachers, Designated Classrooms, Staff Development
discussion11
Discussion
  • Intensity – What is the length of the Intervention Session? Size of the group?
  • Curriculum – Which state approved programs? How will differentiation be assured?
  • Delivery – Instructional Format
  • Support
projections

Projections

Bruce Kint

Director of ROP

Santa Cruz County Office of Education

creating the fte confronting the brutal facts
Creating the FTE – Confronting the Brutal Facts
  • Historical data on enrollment for your school
  • How accurate have projections been in the past?
  • After you have your numbers – Be proactive
  • Goal 1. To not add or take away sections after school begins
  • Goal 2. To not change students schedules after school begins
discussion philosophy to build the master schedule
Discussion – Philosophy to Build the Master Schedule
  • Historical placement of teachers and classes
  • Student requests determine courses
  • Student Test Data creates the schedule
  • What else drives the schedule? Small Class Size, AP, Special Ed., Transportation, Parking, Lunch, Sports, Number of rooms
discussion philosophy to build the master schedule15
Discussion – Philosophy to Build the Master Schedule
  • Discussion – Philosophy Adding the Teachers
  • Assign teachers to departments for a specific number of periods
  • Number of periods and the number of teacher section in the department should match
  • Wild Cards
  • Building flexibility
the tutorial
The Tutorial

Valerie Pitts

Principal

San Lorenzo Valley High School

building the schedule

Building the Schedule

Mike Heffner

Assistant Principal

Aptos High School

time line
Time Line
  • December – Last date to propose new courses – Department, School and Board Approval, Providing textbooks.
  • January – discussion of room use – do you need to request additional classrooms
time line19
Time Line
  • Feb. – turn projections into sections – first run for FTE
  • March 15 – Total staff for the new school year. Let teachers know to which departments they are assigned. Credentialing.
  • May 1 – First draft of complete schedule
tricks and other thoughts
Tricks and Other Thoughts
  • No surprises for teachers or students. If it is news, good or bad, the people involved need to hear it from you.
  • You set the periods, or the department does. What ever the process, keep it same all year.
  • Make up a class called “unscheduled” for students who hve less than a full schedule
  • Make up a class called “not returning” for students who tell you they are leaving next year.
tricks and other thoughts21
Tricks and Other Thoughts
  • Use a block for multiple periods and split it as late as possible.
  • Create a class for “college class” for those students who will be off campus.
  • Don’t sugar coat. Honesty has value.
  • There is always an unexpected change.
  • The schedule and the rooms belong to the students, not to the teachers.
plus delta

Plus Delta

Evaluation

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