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eProcurement Strategies & Expanding Functionalities

eProcurement Strategies & Expanding Functionalities. MRAM - November 14, 2013 David Wright Procurement Services University of Washington. Ariba Strategy Overview. Goal:

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eProcurement Strategies & Expanding Functionalities

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  1. eProcurement Strategies & Expanding Functionalities MRAM - November 14, 2013 David Wright Procurement Services University of Washington

  2. Ariba Strategy Overview Goal: Utilize Ariba to manage all procurement functions creating a streamlined, single point of entry for all purchases. This should standardize the process and reduce costs. University ofWashington Procurement Services

  3. Procure to Pay 12 Month Roadmap University ofWashington Procurement Services

  4. Functionality in eProcurement University ofWashington Procurement Services

  5. eProcurement Module Comparison University ofWashington Procurement Services

  6. Electronic Transmission of POs & Invoices University ofWashington Procurement Services

  7. Open PO Balance in Ariba What is it? Ability for campus to track open PO Balances on a departmental budget Will display on MyFD What is it replacing? It will replace the current encumbrance process Eliminates time spent figuring out encumbrance discrepancies Eliminates the need to release unused encumbrance balance University ofWashington Procurement Services

  8. What is Payments to Individuals? Payments to Individuals (P2I) is a new form in Ariba used for making payments to an individual for: Honoraria * Expenses Associated with Honoraria or Services Awards or Prizes * Royalties & associated payments Services * Non-UW Scholarships Performers What does this replace? Replaces the paper check request form for the items (listed above). Find out more at http://f2.washington.edu/fm/ps/individuals/P2I University ofWashington Procurement Services

  9. What is eProcurement Receiving? eProcurement will soon support receiving • A receipt is an acknowledgment that goods have arrived • This will be implemented in phases • In Phase 1, everything will be auto-received • Information about phases 2 & 3 are on the Receiving website What this means to campus: • Phase 1: Auto-Receiving System automatically receives at time of invoice (October 1) • Future Phases: • Desktop Receiving is done by either preparer or requester of the order • Central Receiving is done for many users (i.e., a department) by one or more specific individuals who are designated receivers Find out more at http://f2.washington.edu/fm/ps/Buying%20Methods/receiving University ofWashington Procurement Services

  10. Electronic Sourcing in Ariba What is Electronic Sourcing? We are incorporating sourcing in Ariba which will allow sourcing managers to control events from the planning to the awarding stage in an all electronic environment. This will allow visibility to both campus and supplier to the entire sourcing process. UW Procurement Services has adopted this approach to create a more cost-effective, efficient and positive purchasing experience for campus customers. University ofWashington Procurement Services

  11. Coming Soon in February 2014: PaymentNet 4 PaymentNet has been redesigned to better meet our customers’ changing needs. PaymentNet4 provides the latest advances in technology and will be implemented in February 2014. PaymentNet4 features include: • New login procedure:  users will not go through UW login process • New and improved user interface: home page will include “Items requiring actions”; a quick link to transactions to be reviewed or approved. • Hierarchy flexibility: reviewers can be set up to review transactions in different org codes (ex: reviewer access to 304xxxx and 310xxxx) • Approval routing: cardholders will have the capability to route transactions to approvers for review • Cardholder account enhancement: cardholders will be able to view their real-time account balance   Migration to PaymentNet4 will occur on February 2014 with training available throughout 2014. Please see the ProCard website for more information. http://f2.washington.edu/fm/ps/how-to-buy/procard/pnet4-introduction University ofWashington Procurement Services

  12. University ofWashington Procurement Services

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