International Congress and Convention Association
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International Congress and Convention Association. ICCA Data Workshop Seville Willy Cortus, Sebastian Sew 07 July 2005. iccaworld.com. Content. 1 Introduction 2 Association Database 3 Association Database Case Study 4 Q & A. iccaworld.com. Content. 1 Introduction

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International congress and convention association

International Congress and Convention Association

ICCA Data Workshop

Seville

Willy Cortus, Sebastian Sew

07 July 2005

iccaworld.com


International congress and convention association

Content

  • 1 Introduction

  • 2 Association Database

  • 3 Association Database Case Study

  • 4 Q & A

iccaworld.com


International congress and convention association

Content

  • 1 Introduction

  • 2 Association Database

  • 3 Association Database Case Study

  • 4 Q & A

iccaworld.com


Association database fields functions

International Congress and Convention Association

Association Database

Fields & Functions

ICCA DATA Workshop Association Database


1 my icca login 2 series 3 events 4 mail merge

International Congress and Convention Association

1. My ICCA Login

2. Series

3. Events

4. Mail merge

ICCA DATA Workshop Association Database Login


International congress and convention association

iccaworld.com


International congress and convention association

iccaworld.com


International congress and convention association

iccaworld.com


Series events

Series/Events?

Association: ICCA, Amsterdam Head Office

Series (1): ICCA Congress & Exhibition

Events: 44th: 06-09 Nov. 2005, Montevideo, UY

Series (2): ICCRM

Events: 11th: 07-09 July 2005, Seville,

ICCA DATA Workshop Association Database


1 my icca login 2 series 3 events 4 mail merge1

International Congress and Convention Association

1. My ICCA Login

2. Series

3. Events

4. Mail merge

ICCA DATA Workshop Association Database


International congress and convention association

iccaworld.com


International congress and convention association

Screenshot Series Search

iccaworld.com


International congress and convention association

Output & Navigation Buttons

  • Events

  • Show serie list

  • Bookmarks

  • Notes

  • Print

  • Export

  • Save selection

  • Open selection

  • Back

  • Main

ICCA DATA Workshop Association Database - Series


International congress and convention association

Screenshot Series Search

iccaworld.com


International congress and convention association

Result Buttons

  • Find

  • Reset

  • Show Series Full

  • Show Series List

ICCA DATA Workshop Association Database - Series


International congress and convention association

Screenshot Series Search

iccaworld.com


Selection criteria sections

1. Free Text

2. General Series Criteria

3. Profile Updates

4. Search Criteria in History

Selection criteria sections

ICCA DATA Workshop Association Database - Series


1 free text series

1. Free Text - Series

Searches on

Series information:

Name of the Series, Series # and Subject matter

Organisation information:

Name Organisation, Address, Postal code, City, Country, Contact and Function

ICCA DATA Workshop Association Database - Series


Selection criteria sections1

1. Free Text

2. General Series Criteria

3. Profile Updates

4. Search Criteria in History

Selection criteria sections

ICCA DATA Workshop Association Database - Series


International congress and convention association

2. General Series Criteria

iccaworld.com

ICCA DATA Workshop Association Database - Series


2 general series criteria

2. General Series Criteria

Series #

Titles series

Rotation area series

Opens a

separate window

ICCA DATA Workshop Association Database - Series


International congress and convention association

iccaworld.com

ICCA DATA Workshop Association Database - Series

ICCA DATA Workshop Association Database - Series


International congress and convention association

2. General Series Criteria

iccaworld.com


Selection criteria sections2

1. Free Text

2. General Series Criteria

3. Profile Updates

4. Search Criteria in History

Selection criteria sections

ICCA DATA Workshop Association Database - Series


International congress and convention association

ICCA DATA Workshop Association Database - Series


Selection criteria sections3

1. Free Text

2. General Series Criteria

3. Profile Updates

4. Search Criteria in History

Selection criteria sections

ICCA DATA Workshop Association Database - Series


3 attendance exhibition

3. Attendance & Exhibition

ICCA DATA Workshop Association Database - Series


International congress and convention association

3. Search Criteria in History

May not have beenCity

Must have beenCountry

Year>= <=

ICCA DATA Workshop Association Database - Series


International congress and convention association

ICCA DATA Workshop Association Database - Series Sample Search


Sample

Sample

Search for potential congresses that could come to Spain

ICCA DATA Workshop Association Database - Series Sample Search


International congress and convention association

iccaworld.com


International congress and convention association

iccaworld.com


International congress and convention association

iccaworld.com


International congress and convention association

ICCA DATA Workshop Association Database - Series Sample Search


International congress and convention association

iccaworld.com


International congress and convention association

Opens a separate window

ICCA DATA Workshop Association Database - Series Sample Search


International congress and convention association

ICCA DATA Workshop Association Database - Series Sample Search


International congress and convention association

iccaworld.com


International congress and convention association

iccaworld.com


International congress and convention association

iccaworld.com


International congress and convention association

iccaworld.com


International congress and convention association

iccaworld.com


1 my icca login 2 series 3 events 4 mail merge2

International Congress and Convention Association

1. My ICCA Login

2. Series

3. Events

4. Mail merge

ICCA DATA Workshop Association Database - Events


International congress and convention association

iccaworld.com


International congress and convention association

iccaworld.com

ICCA DATA Workshop Association Database - Events


Free text events

Free Text - Events

Searches on

Events information:

Name of the Events, Events # and Subject matter

Organisation information:

Name Organisation, Address, Postal code, City, Country, Contact and Function

ICCA DATA Workshop Association Database - Events


International congress and convention association

iccaworld.com

ICCA DATA Workshop Association Database - Events


International congress and convention association

Fields from Events

Events #

Title event

Subject

City

Country

Name Congress Secretariat/

Organising Committee

Date event

Attendance #

Commercial exhibition

(Please tick if a commercial exhibition should be attached to the meeting)

iccaworld.com

ICCA DATA Workshop Association Database - Events


International congress and convention association

iccaworld.com

ICCA DATA Workshop Association Database - Events


International congress and convention association

When updated/added?

ICCA DATA Workshop Association Database - Events


International congress and convention association

iccaworld.com

ICCA DATA Workshop Association Database - Events


International congress and convention association

iccaworld.com


International congress and convention association

iccaworld.com

ICCA DATA Workshop Association Database - Events


International congress and convention association

Event profile

iccaworld.com


International congress and convention association

Event profile

ICCA DATA Workshop Association Database - Events


1 my icca login 2 series 3 events 4 mail merge3

International Congress and Convention Association

1. My ICCA Login

2. Series

3. Events

4. Mail merge

ICCA DATA Workshop Association Database – Mail merge


Mail merge

How to export profiles Online and use this information to generate personalised letters?

Mail merge?

ICCA DATA Workshop Association Database - Mail merge


Mail merge steps to generate direct mail

1. Make selection Online

2. Export the profiles

3. View and check them in MS Excel

4. Save the file in MS Excel Workbook Database format

5. Connect this Database to MS Word (Mail merge)

6. Insert the fields needed in the letter

7. Mail merge!

Mail merge!Steps to generate direct mail:

ICCA DATA Workshop Association Database - Mail merge


International congress and convention association

iccaworld.com

ICCA DATA Workshop Association Database - Mail merge


International congress and convention association

ICCA DATA Workshop Association Database - Mail merge


International congress and convention association

iccaworld.com


International congress and convention association

iccaworld.com

ICCA DATA Workshop Association Database - Mail merge


International congress and convention association

What’s hot?

  • Association Database

  • New or updated profiles:

    • Series

    • Events

    • International Organisations

    • Key Contacts

ICCA DATA Workshop Programme – Hot Leads


International congress and convention association

Association Database

ICCA DATA Workshop Programme – Hot Leads


International congress and convention association

iccaworld.com


International congress and convention association

iccaworld.com


International congress and convention association

iccaworld.com


International congress and convention association

Content

  • 1 Introduction

  • 2 Association Database

  • 3 Association Database Case Study

  • 4 Q & A

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  • Login