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International Congress and Convention Association. ICCA Data Workshop Seville Willy Cortus, Sebastian Sew 07 July 2005. iccaworld.com. Content. 1 Introduction 2 Association Database 3 Association Database Case Study 4 Q & A. iccaworld.com. Content. 1 Introduction

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International Congress and Convention Association

ICCA Data Workshop

Seville

Willy Cortus, Sebastian Sew

07 July 2005

iccaworld.com


Content

  • 1 Introduction

  • 2 Association Database

  • 3 Association Database Case Study

  • 4 Q & A

iccaworld.com


Content

  • 1 Introduction

  • 2 Association Database

  • 3 Association Database Case Study

  • 4 Q & A

iccaworld.com


International Congress and Convention Association

Association Database

Fields & Functions

ICCA DATA Workshop Association Database


International Congress and Convention Association

1. My ICCA Login

2. Series

3. Events

4. Mail merge

ICCA DATA Workshop Association Database Login


iccaworld.com


iccaworld.com


iccaworld.com


Series/Events?

Association: ICCA, Amsterdam Head Office

Series (1): ICCA Congress & Exhibition

Events: 44th: 06-09 Nov. 2005, Montevideo, UY

Series (2): ICCRM

Events: 11th: 07-09 July 2005, Seville,

ICCA DATA Workshop Association Database


International Congress and Convention Association

1. My ICCA Login

2. Series

3. Events

4. Mail merge

ICCA DATA Workshop Association Database


iccaworld.com


Screenshot Series Search

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Output & Navigation Buttons

  • Events

  • Show serie list

  • Bookmarks

  • Notes

  • Print

  • Export

  • Save selection

  • Open selection

  • Back

  • Main

ICCA DATA Workshop Association Database - Series


Screenshot Series Search

iccaworld.com


Result Buttons

  • Find

  • Reset

  • Show Series Full

  • Show Series List

ICCA DATA Workshop Association Database - Series


Screenshot Series Search

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1. Free Text

2. General Series Criteria

3. Profile Updates

4. Search Criteria in History

Selection criteria sections

ICCA DATA Workshop Association Database - Series


1. Free Text - Series

Searches on

Series information:

Name of the Series, Series # and Subject matter

Organisation information:

Name Organisation, Address, Postal code, City, Country, Contact and Function

ICCA DATA Workshop Association Database - Series


1. Free Text

2. General Series Criteria

3. Profile Updates

4. Search Criteria in History

Selection criteria sections

ICCA DATA Workshop Association Database - Series


2. General Series Criteria

iccaworld.com

ICCA DATA Workshop Association Database - Series


2. General Series Criteria

Series #

Titles series

Rotation area series

Opens a

separate window

ICCA DATA Workshop Association Database - Series


iccaworld.com

ICCA DATA Workshop Association Database - Series

ICCA DATA Workshop Association Database - Series


2. General Series Criteria

iccaworld.com


1. Free Text

2. General Series Criteria

3. Profile Updates

4. Search Criteria in History

Selection criteria sections

ICCA DATA Workshop Association Database - Series


ICCA DATA Workshop Association Database - Series


1. Free Text

2. General Series Criteria

3. Profile Updates

4. Search Criteria in History

Selection criteria sections

ICCA DATA Workshop Association Database - Series


3. Attendance & Exhibition

ICCA DATA Workshop Association Database - Series


3. Search Criteria in History

May not have beenCity

Must have beenCountry

Year>= <=

ICCA DATA Workshop Association Database - Series


ICCA DATA Workshop Association Database - Series Sample Search


Sample

Search for potential congresses that could come to Spain

ICCA DATA Workshop Association Database - Series Sample Search


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iccaworld.com


iccaworld.com


ICCA DATA Workshop Association Database - Series Sample Search


iccaworld.com


Opens a separate window

ICCA DATA Workshop Association Database - Series Sample Search


ICCA DATA Workshop Association Database - Series Sample Search


iccaworld.com


iccaworld.com


iccaworld.com


iccaworld.com


iccaworld.com


International Congress and Convention Association

1. My ICCA Login

2. Series

3. Events

4. Mail merge

ICCA DATA Workshop Association Database - Events


iccaworld.com


iccaworld.com

ICCA DATA Workshop Association Database - Events


Free Text - Events

Searches on

Events information:

Name of the Events, Events # and Subject matter

Organisation information:

Name Organisation, Address, Postal code, City, Country, Contact and Function

ICCA DATA Workshop Association Database - Events


iccaworld.com

ICCA DATA Workshop Association Database - Events


Fields from Events

Events #

Title event

Subject

City

Country

Name Congress Secretariat/

Organising Committee

Date event

Attendance #

Commercial exhibition

(Please tick if a commercial exhibition should be attached to the meeting)

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ICCA DATA Workshop Association Database - Events


iccaworld.com

ICCA DATA Workshop Association Database - Events


When updated/added?

ICCA DATA Workshop Association Database - Events


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ICCA DATA Workshop Association Database - Events


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iccaworld.com

ICCA DATA Workshop Association Database - Events


Event profile

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Event profile

ICCA DATA Workshop Association Database - Events


International Congress and Convention Association

1. My ICCA Login

2. Series

3. Events

4. Mail merge

ICCA DATA Workshop Association Database – Mail merge


How to export profiles Online and use this information to generate personalised letters?

Mail merge?

ICCA DATA Workshop Association Database - Mail merge


1. Make selection Online

2. Export the profiles

3. View and check them in MS Excel

4. Save the file in MS Excel Workbook Database format

5. Connect this Database to MS Word (Mail merge)

6. Insert the fields needed in the letter

7. Mail merge!

Mail merge!Steps to generate direct mail:

ICCA DATA Workshop Association Database - Mail merge


iccaworld.com

ICCA DATA Workshop Association Database - Mail merge


ICCA DATA Workshop Association Database - Mail merge


iccaworld.com


iccaworld.com

ICCA DATA Workshop Association Database - Mail merge


What’s hot?

  • Association Database

  • New or updated profiles:

    • Series

    • Events

    • International Organisations

    • Key Contacts

ICCA DATA Workshop Programme – Hot Leads


Association Database

ICCA DATA Workshop Programme – Hot Leads


iccaworld.com


iccaworld.com


iccaworld.com


Content

  • 1 Introduction

  • 2 Association Database

  • 3 Association Database Case Study

  • 4 Q & A

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  • Login