Fiscal Year End 2013

1. Fiscal Year End2013 Revised

2. Closing Procedures • UKANS • Procurement Website in procedures section • http://www.procurement.ku.edu/fiscal-year-end-policies • KURES • RGS Website in forms/policies section • http://research.ku.edu/travel_expense_reports

3. Deadlines Dates in red are revised

4. Deadlines Dates in red are revised

5. Deadlines Dates in red are revised

6. Deadlines Dates in red are revised

7. Deadlines

8. Deadlines

9. KUPPS • June 19 12:00 p.m. • Entry access stopped • No orders placed into workflow • Emergency • Order direct • Use P-card

10. Travel • Expense reports • No provision for central entry as in past years • Not locked out of system • Dept. approved before deadline • Otherwise will wait until FY 2014 activity begins in July • Travel authorizations • Depts. may enter and approve throughout year-end processing

11. Procurement Card • Regardless of when purchased, if on June statement will be FY 2013 • July statement will be FY 2014 • All P-card transactions must be reconciled and approved by the dept. by June 19. • Pending and approved transactions viewed at www.commercialcardcenter.com

12. Purchase Orders • Generated automatically by KUPPS • Reflected as a commitment in DEMIS • Reporting • Balances—Use query DEPT_PO_BALANCE_BY_DEPT • Activity—PO activity report in DEMIS

13. Carry Forward Balances • Based on “cash” basis • Internal carry forward processes not changing • Questions regarding carry forward of specific funds • Contact unit’s Dean’s Office or Vice Provost Office

14. Reminders • Meet deadlines • Combined UKANS and KURES list on May 3 Hawkfin and dddc-l distribution • No transactions entered after deadlines • System access will be restricted based on transaction types • Notices will be sent via Hawkfin when FY 2014 entries can begin in early July

15. Contact information

16. Contact information