Breach when compliance fails handling ofac enforcement and investigations
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Breach: When Compliance Fails Handling OFAC Enforcement and Investigations. Presented by: Erich C. Ferrari, Ferrari Legal, P.C. Enforcement and Investigations. When compliance fails, where do you go next? Investigations Voluntary Self Disclosures Administrative Subpoenas Enforcement

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Breach: When Compliance Fails Handling OFAC Enforcement and Investigations

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Breach when compliance fails handling ofac enforcement and investigations

Breach: When Compliance FailsHandling OFAC Enforcement and Investigations

Presented by:

Erich C. Ferrari, Ferrari Legal, P.C.


Enforcement and investigations

Enforcement and Investigations

  • When compliance fails, where do you go next?

  • Investigations

    • Voluntary Self Disclosures

    • Administrative Subpoenas

  • Enforcement

    • Penalties

    • Pre-Penalty Notices


Recent cases dealing with ofac enforcement and investigations

Recent Cases Dealing With OFAC Enforcement and Investigations

  • Innospec: disclosure gone wrong?

    • OFAC Voluntary Self Disclosure (VSD) used in criminal prosecution

  • Pinnacle Aircraft Parts: too overprotective?

    • Legal advice leads to failure to appropriately answer administrative subpoena

  • What’s a lawyer/compliance officer to do?


Ofac investigations

OFAC Investigations

  • Investigations can be triggered by:

    • Self-disclosures

    • License history or determination requests

    • Referrals from CBP, ICE, FBI, BIS, IRS-CI

    • Open source research

    • Anonymous tips

    • Suspicious Activity Reports (SARs)

    • Blocking and reject reports


Ofac investigations1

OFAC Investigations

  • All of the major U.S. banks use “interdict software” to check every wire transfer and accountholder against OFAC’s SDN list and the countries against which we have sanctions.

  • When a bank gets a “hit,” it suspends the payment until it makes a decision as to whether the hit is positive or false. (Examples: BahruddinHaqqani; Tehran; Khartoum; Bandar Abbas)

    • The bank may call OFAC’s “hotline” for guidance (800-540-6322).


Ofac investigations2

OFAC Investigations

  • When a bank blocks or rejects a transaction pursuant to OFAC sanctions, it is required to report it to OFAC within 10 days. OFAC receives 8000+ of these per year.

  • OFAC then reviews every reported transaction and flags those where it appears that a U.S. person may have been violating U.S. sanctions (roughly 10 percent).

  • Most of the reported transactions involve parties outside the United States, and therefore are unlikely to trigger an OFAC investigation.


Ofac investigations3

OFAC Investigations

  • Roughly 10 percent of the transactions do involve a U.S. person engaging in potentially prohibited conduct. The payment might be destined for or originated by someone with a U.S. address, or at a U.S. bank account. Or the payment could reference a U.S. person.

  • In each of those instances, OFAC issues an administrative subpoena to the U.S. person, asking for an explanation of the payment and the U.S. person’s role in it.


Ofac investigations4

OFAC Investigations

  • Statutes give OFAC broad administrative subpoena authority, including penalties for failure to respond

  • OFAC issues more than 1,000 administrative subpoenas per year

  • More than half of OFAC’s administrative subpoenas are pursuant to the Iranian Transactions Regulations


Ofac investigations5

OFAC Investigations

  • If the transactions date years back in time, OFAC will ask the possible violator to sign a tolling agreement.

    • This enables OFAC to complete a thorough investigation without older violations becoming ineligible for penalty due to the five-year statute of limitations.

  • Refusal to sign a tolling agreement is not considered an aggravating factor.

    • However, entering into a tolling agreement is a basis for mitigating the enforcement response.


Ofac investigations6

OFAC Investigations

  • Investigations conclude in one of the following ways:

    • No action, if there was no violation after all.

    • A Cautionary Letter, urging greater care next time.

    • A referral to criminal investigators if it appears the violations may have been criminal in nature.

    • A finding of violation.

    • A settlement.

    • A civil monetary penalty.


Voluntary self disclosures

Voluntary Self Disclosures

Self-initiated notice before or at the same time as OFAC or

any other federal, state or local government agency or official

discovers the apparent or substantially similar violation

  • “Substantially similar” apparent violations are part of a series of similar apparent violations or are related to the same pattern or practice of conduct


Voluntary self disclosures1

Voluntary Self Disclosures

  • To disclose or not to disclose, that is the question

  • Telling on yourself: managing your client’s reaction/expectations

  • Fools rush in: thoroughly consider the matter

    • Exemptions, general licenses, interpretative guidance

  • Err on the side of disclosure


Voluntary self disclosures2

Voluntary Self Disclosures

  • Once the decision is made to disclose, act quickly,

    • Supplement later if you need to

  • Two bites at the apple: Corollary to Federal Criminal Sentencing:

    • Departures/Variance vs. VSD/Pre-Penalty Notice Response

  • Advocacy: State your position—USE THE (en)FORCE(ment guidelines)


Voluntary self disclosures3

Voluntary Self Disclosures

  • You’ve made the decision now move!

  • Race to the courthouse analogy whoever gets there first wins

  • Make sure to provide enough information

    • One sentence is not enough.

  • Supplement, Supplement, and Supplement

    • You made the leap now pull the parachute string


Penalties

Penalties

  • IEEPA Enhancement Act - October 16, 2007(P.L. 110-96, 121 Stat 1011 )

  • IEEPA Penalty Increase to Greater of:

    • $250,000 or

    • 2X Transaction Amount

  • Retroactive Application


Enforcement guidelines

Enforcement Guidelines

  • Interim final rule published 9/8/08

  • Final rule published 11/9/09

    Goals

  • Flexibility to achieve appropriate results

  • Predictability/equity in results


Enforcement guidelines1

Enforcement Guidelines

  • 13 factors OFAC considers in determining the appropriate administrative action in response to an apparent violation

  • More holistic approach

  • General factors replace aggravating/mitigating factors

  • New penalty calculation process

  • New PPN process


Enforcement guidelines2

Enforcement Guidelines

General Factors

A. Willful or Reckless Violation of Law

  • Willfulness

  • Recklessness

  • Concealment

  • Pattern of conduct

  • Prior Notice

  • Management Involvement


Enforcement guidelines3

Enforcement Guidelines

General Factors

B. Awareness of Conduct at Issue

  • Actual Knowledge

  • Reason to Know

  • Management Involvement


Enforcement guidelines4

Enforcement Guidelines

General Factors

C. Harm to Sanctions Program Objectives

  • Economic or Other Benefit to the Sanctioned Individual, Entity, or Country

  • Implications for U.S. Policy

  • License Eligibility

  • Humanitarian Activity


Enforcement guidelines5

Enforcement Guidelines

General Factors

D. Individual Characteristics

  • Individual vs. Entity

  • Commercial Sophistication

  • Size of Operations and Financial Condition

  • Volume of Transactions

  • Sanctions Violation History


Enforcement guidelines6

Enforcement Guidelines

General Factors

E. Compliance Program

  • Existence and adequacy of OFAC compliance program

  • Views of regulators


Enforcement guidelines7

Enforcement Guidelines

General Factors

F. Remedial Response

  • Conduct stopped?

  • Internal investigation into the causes and extent of the apparent violations?

  • Compliance program implemented/improved?

  • Thorough review to identify other possible violations?


Enforcement guidelines8

Enforcement Guidelines

General Factors

G. Cooperation with OFAC

  • Voluntarily self-disclosure?

  • Provide all relevant information?

  • Provide information regarding other related violations?

  • Subpoena required?

  • Prompt response?

  • Tolling agreement?


Enforcement guidelines9

Enforcement Guidelines

General Factors

H. Timing of Apparent Violation in Relation to Imposition of Sanctions

I. Other Enforcement Action

J. Future Compliance/Deterrence Effect

K. Other Relevant Factors on a Case-by-Case Basis

  • Allows for ensuring response is proportionate to the nature of the violation


Enforcement guidelines10

Enforcement Guidelines

In light of the General Factors, what is most appropriate:

* A Cautionary Letter?

* A Finding of Violation?

* A Civil Monetary Penalty?


Enforcement guidelines11

Enforcement Guidelines

A Cautionary Letter is sent if

  • it is not clear that a violation occurred, or

  • a Finding of Violation or a civil monetary penalty is not warranted under the circumstances, but the underlying conduct has raised some concerns


Enforcement guidelines12

Enforcement Guidelines

Finding of Violation

  • If OFAC determines that a violation occurred, considers it important to document the occurrence, and concludes the conduct warrants an administrative response but that a civil monetary penalty is not the most appropriate response, OFAC may issue a Finding of Violation.

  • It is a final agency determination unless OFAC later learns of additional related violations or other relevant facts.

  • Respondent has an opportunity to respond before the determination becomes final.


Enforcement guidelines13

Enforcement Guidelines

If OFAC determines that a civil monetary penalty is appropriate, it considers the case with the following characteristics in mind:

  • Was it a Voluntary Self-Disclosure?

  • Was it an Egregious Case?


Enforcement guidelines14

Enforcement Guidelines

Was it an Egregious Case?

  • Focus on General Factors A-D

  • Willful or reckless

  • Awareness of conduct

  • Harm to sanctions program objectives

  • Individual characteristics

  • Director or Deputy Director determination


Penalty calculations

Penalty Calculations

If a Finding of Violation is not appropriate, the next step is to calculate the penalty.


Penalty calculations1

Penalty Calculations


Penalty calculations2

Penalty Calculations

Adjustment for Relevant General Factors

  • Substantial Cooperation non VSD (25 - 40%)

  • First Violation (up to 25%)

  • Other General Factors

  • Each may be considered mitigating or aggravating, resulting in a higher or lower proposed penalty amount

  • Result is Proposed Penalty Amount


Penalty process

Penalty Process

Pre-Penalty Notice

After OFAC calculates the appropriate monetary penalty, it will issue a Pre-Penalty Notice (PPN).

  • Description of alleged violations

  • Specific regulations allegedly violated

  • Base category (which of the four boxes were selected) for penalty calculation and most relevant General Factors

  • Maximum penalty amount

  • Proposed penalty amount


Penalty process1

Penalty Process

Response to Pre-Penalty Notice

Alleged violator may submit a written response to the PPN.

  • Agree to the proposed penalty,

  • Disagree that any penalty is warranted and specify why, or

  • Disagree with amount and explain why a lower amount would be more appropriate.


Enforcement guidelines15

Enforcement Guidelines

Penalty Notice

  • If OFAC receives no response within the time prescribed in the PPN, or if following the receipt of a response OFAC concludes that a civil monetary penalty is warranted, OFAC will issue a Penalty Notice (PN).

  • A PN is a final agency determination that a violation has occurred.

  • In the absence of a response to the PPN, the penalty amount in the PN generally will be the same as that in the PPN.


Penalty process2

Penalty Process

Settlements

  • A settlement typically does not constitute a final agency determination that a violation has occurred.

  • Settlement discussions may be initiated by OFAC, the alleged violator, or the alleged violator’s representative.

  • Settlement discussions can occur anytime before a PN is issued.


Penalty process3

Penalty Process

  • OFAC posts a summary of all settlements and penalties on its website.

  • Updated at least monthly, sometimes more often.


Conclusion

Conclusion

  • Be cautious whatever approach you take

  • Enforcement and Investigations can be intimidating, but it is manageable

  • Think through everything carefully before you make your move.


Contact information

Contact Information

  • If you have questions after the event, please contact me:

    • Phone: 202-280-6370

    • Email: [email protected]

    • Book: The Iranian Transactions Regulations Practice Guide

    • www.sanctionlaw.com

      THANK YOU!


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