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Unit Contact / Visitation Basics. Unit Contacts. Commissioners visit each unit monthly (JTE goal is 6 times per year, minimum) Visit Unit Meetings & Unit Committee Meetings Phone calls E-mail. Unit Contact Basics. Visits provide knowledge of how to help a unit improve its program

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Unit contact visitation basics

Unit Contact / Visitation Basics


Unit contacts
Unit Contacts

  • Commissioners visit each unit monthly (JTE goal is 6 times per year, minimum)

    • Visit Unit Meetings &

    • Unit Committee Meetings

    • Phone calls

    • E-mail


Unit contact basics
Unit Contact Basics

  • Visits provide knowledge of how to help a unit improve its program

  • Visits allow you to find out about problems before the unit fails, weakens or members leave.


The first unit visit
The First Unit Visit

  • Make appointment to visit an assigned unit

  • Go with your observer-coach

  • Worksheet will be filled out later

  • Take your resource kit

  • Observe for the entire meeting

  • Do not participate beyond introductions

  • Both new commissioner and coach fill out independent worksheets

  • Wear your complete Field Uniform


Unit contact considerations
Unit Contact Considerations

  • Call

  • Worksheets

  • Observe

  • Uniform


Unit visitation tracking system uvts
Unit Visitation Tracking System (UVTS)

  • UVTS is the current electronic visit tracking system

  • It is accessed though www.myscouting.org


Uvts transition
UVTS - Transition

  • UVTS will be replaced by unit visit functionality in the new Commissioner Tools

  • Transition will commence during the 2014-2015 Scouting Year

  • Once cutover occurs, UVTS will be turned off

  • UVTS data archive will be available via Commissioner Tools


Commissioner Tools

&

The Unit Service Plan

The Future of CommissionerService


Commissioning four areas of focus
Commissioning Four Areas of Focus

  • Supporting unit growth through the Journey to Excellence

  • Contacting units and capturing their strengths and needs in Commissioner Tools

  • Linking unit needs to district operating committee resources

  • Supporting timely charter renewal


The unit service plan
The Unit Service Plan

  • Key element of Commissioner Tools design

  • Replaces all other unit assessments

  • Enables collaborative unit health assessments

  • Enables service customized to unit needs

  • Supports all 4 elements of excellent unit service



A functional unit key 3
A Functional Unit Key 3

Unit Service

Youth

Youth

Youth

Youth


THE UNIT SERVICE PLAN

The Unit Commissioner

Linkage

The Unit

The District

Operating

Committee


  • So Far We Have Discussed

  • Significant Part of Commissioner Tool

  • Replaces Older Measuring Methods

  • How the USP Supports JTE and Units

  • Linkage to District Committee

  • Unit Key 3

Questions To This Point?


Commissioner tools overview
Commissioner Tools Overview

  • Multiple Releases Scheduled

  • Current Status of Development

  • Reports and Dashboards

  • The Scoring Matrix and Detailed Assessments

  • Pre-Adoption Tasks


THE UNIT SERVICE PLAN

Professional

Supporting & Sustaining Units

Kids

District

Operating

Committee

Unit

Commissioner

Unit Key 3


Supporting sustaining units
Supporting & Sustaining Units

  • Unit Self Assessment

  • Unit Health Reviews

  • Annual Service Plan

  • UVTS



The Unit Service Plan

UNIT ASSESSMENT

  • The Process:

    • Review JTE performance

    • Hold unit assessment meeting

    • Complete assessment

    • Identify opportunities


The Unit Service Plan

UNIT ASSESSMENT

  • Resources:

    • JTE objectives & scores

    • Unit contacts logged in Commissioner Tools

    • Unit Assessment Scoring Matrix






The Unit Service Plan

UNIT

SERVICE PLAN

  • The Process:

    • Develop action plans

    • Identify responsibility

      • Unit volunteer?

      • Charter Org?

      • District resource?

    • Establish target dates

    • SMART goals


The Unit Service Plan

UNIT

SERVICE PLAN

  • Resources:

    • Unit Program Plan

    • District/Council activities schedule

    • District charter renewal plan


Key concepts
Key Concepts

Commissioner Tools design foundation:

  • Just 4 things…

  • Supporting the unit’s Journey to Excellence

  • Recording unit contacts, strengths and needs

  • Linking unit needs to district operating committee resources

  • Timely charter renewal

  • Journey to Excellence

  • The Unit Service Plan

  • Data collection

  • Information reporting


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