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Institutional Repository (IR) of Babaria Institute of Pharmacy (BIP) Library using DSpace software

Institutional Repository (IR) of Babaria Institute of Pharmacy (BIP) Library using DSpace software. By Dr. (Mrs.) Ranjita N. Dash Librarian Babaria Institute of Pharmacy, BITS edu Campus, NH# 8, Varnama - 391240, Vadodara – Gujarat. 8/22/2014. 8/22/2014. 8/22/2014. 1. 1.

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Institutional Repository (IR) of Babaria Institute of Pharmacy (BIP) Library using DSpace software

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  1. Institutional Repository (IR) of Babaria Institute of Pharmacy (BIP) Library using DSpace software By Dr. (Mrs.) Ranjita N. Dash Librarian Babaria Institute of Pharmacy, BITS edu Campus, NH# 8, Varnama - 391240, Vadodara – Gujarat. 8/22/2014 8/22/2014 8/22/2014 1 1

  2. Overview of Presentation 1. Introduction: 2. The Concept of Institutional Repository (IR)and Definitions: 3. DSpace (www.dspace.org): 4. Why to use DSpace? 5. Installing DSpace 1.8.2 on Window Xp/7/Vista & Prerequisite Software: 6. Institutional Repository (IR) of BIP Library: 7. DSpace Workflow Steps Description: 8. Conclusion: 8/22/2014 8/22/2014 8/22/2014 2 2

  3. Introduction: A growing number of academic institutions in today’s ever-changing world of technology and information, seek to store documents in an online and easily accessible digitized format. The institutional repositories are powerful systems that allow institutions to store and maintain their digital documents for interaction and collaboration among users. 8/22/2014 8/22/2014 8/22/2014 3 3

  4. The Pharmacy Library has been completely automated using i-tek management suite software and has implemented RFID system for charging and discharging available documents. • The present author has taken the initiative of developing Institutional Repository of M. Pharm. theses of two streams i.e. Pharmaceutics and Pharmacology, out of the six streams offered by the Institute, using DSpace to support the long term preservation of the digital materials. 4 4 8/22/2014 8/22/2014 8/22/2014

  5. The Concept of Institutional Repository (IR) • Institutional Repository is a digital archive of the intellectual output of an academic institution. • It makes the quality and breath of scholarship produced at an institution accessible to others world wide over the internet. • It is a set of services that an institution offers to the members of its community for the management and dissemination of digital material created by the institution and its community members. • It is most essentially an organizational commitment to the stewardship of the digital materials including long term preservation. 5 8/22/2014

  6. Definitions • An Institutional Repository (IR) is “a digital collection capturing and preserving the intellectual output of a single or multi-university community.” • It consists of formally organized and managed collections of digital content generated by faculty, staff and students at an institution. • The content can be made available for integration with on-campus library and course management systems and also to colleagues and students at other institutions, as well as to the general public. 6 8/22/2014

  7. Contd… • Another definition of IR is that, “it is a web-based database (repository) of scholarly material, which is institutionally defined as opposed to a subject-based repository, cumulative and perpetual (a collection of record), open and interoperable and thus collects, stores and disseminates.” 7 8/22/2014

  8. DSpace (http://www.dspace.org) – What is it? 8 8 8/22/2014 8/22/2014 Hewlett-Packard Company (HP) awarded $1.8 million to the Massachusetts Institute of Technology (MIT) Libraries in March 2000, for an 18-month collaboration to build DSpace, a dynamic repository for the intellectual output in digital format of multi-disciplinary research organizations. HP Labs and MIT Libraries released the system worldwide on November 4, 2002, under the terms of the Berkeley Standard Distribution (BSD) open source license . As an open source system, DSpace is now freely available to other institutions to run as-is, or to modify and extend as they require meeting local needs. 8/22/2014

  9. Why to use DSpace? The reasons why to choose DSpace are; • DSpace is an open source technology platform which can be customized or extend its capabilities. • DSpace is a service model for open access and/or digital archiving for perpetual access. • DSpace is a platform to build an Institutional Repository and the collections are searchable and retrievable by the Web. • To make available institution-based scholarly material in digital formats. The collections will be open and interoperable . 9 8/22/2014

  10. DSpace 1.8.2 – What can it do for us? 10 8/22/2014

  11. Prerequisite Software 11 11 8/22/2014 8/22/2014 • Installing DSpace 1.8.2 on Window Xp/7/Vista: • Java JDK 6 or later www.java.sun.com • Apache-maven-3.0.4 or later (Java build tool) http://maven.apache.org • Apache-ant-1.8.3 or later (Java build tool) http://ant.apache.org • Relational Database-PostgreSQL or Oracle) www.postgresql.org/ftp • Servlet Engine: (Apache Tomcat 6.0.7 or Jetty ) http://tomcat.apache.org 8/22/2014

  12. Installation Steps: • Installing Java on Window Platform • Setting up Environment Variable for Java • Installation check for Java, Maven and Ant • Installing Postgresql-9.1.3-1 • Creating a Database with Postgresql 9.1 • Installing Dspace-1.8.2 • Update the Config File • Create the Directory for the DSpace Installation (e.g. C:\DSpace) • Create an Administer Account • Installing Apache Tomcat 1.7 12 8/22/2014

  13. The main page of the repository (JSPUI) 13 8/22/2014

  14. The main page of the repository (XMLUI) 14 8/22/2014

  15. After Installation of Prerequisite Software …check the C:/ drive 15 8/22/2014

  16. To make changes(cutomization) in DSpace home Page : i.e. layout, images etc etc... 16 8/22/2014 8/22/2014

  17. DSpace Home Pagehttp://localhost:8080/jspuihttp://localhost:8080/xmlui 17 8/22/2014

  18. Institutional Repository (IR) of BIP Library 18 18 8/22/2014 8/22/2014 Our institution is a center of learning where various research activities are going on by the faculty members, which needs proper archival storage for future access. The outcome of research, proceedings of seminars, conferences, theses, dissertations, project reports etcetera will be kept in institutional repositories in digital form and these information resources have to be uploaded to DSpace collection on Intranet. Now the author uploaded theses of two branches and a few Ebooks. 8/22/2014

  19. Contd… • Above mentioned figures are the very first pages of DSpace that appear after the completion of installation. • Important locations are being pointed out in this figure such as, header, location bar, navigation bar and footer. From here actual work starts to publish the digitized documents. • Before uploading the documents one should create communities and collections. BIP library has created some communities and have uploaded the relevant documents. 19 8/22/2014

  20. Majority of DSpace administrative tasks must be performed centrally, using the administration user interface, part of the Web UI. Log In / My DSpace 20 8/22/2014

  21. The BIP Digital Library 21 8/22/2014 8/22/2014

  22. Creating Communities and Sub-Communities • Click on the Create Top Level Community button • Fill out the form as needed. • Name of the community is required; rest of the fields are optional. 22 22 8/22/2014 8/22/2014 8/22/2014

  23. Creation of Community and Sub communities: 23 8/22/2014

  24. Creation of Community and Sub communities: 24 24 8/22/2014 8/22/2014 8/22/2014

  25. Creation of Community and Sub communities:

  26. Click on the Create Collection button next to the community name that you want the collection to appear in. Fill out the fields you wish to use. Many of the fields are identical to the community fields described above. Creating Collections andPopulating with Digital Items 26 8/22/2014

  27. Administer Authorization Policies 27 8/22/2014

  28. Now you can add‘epersons’ to the group by clicking on the Add EPerson to Group button. Note that all group members‘ usernames must already have been entered in DSpace through the E-Peopletool. Administer Authorization Policies 28 8/22/2014

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  32. Click on the Submit to This Collectionbutton next to the collection name that you want the item to appear in. Fill out the form as needed. Start a New Submission 32 8/22/2014

  33. DSpace Workflow Steps Description 33 33 8/22/2014 8/22/2014 The DSpace submission workflow system is a critical part of the DSpace architecture that allows submission, processing and final addition of content to the live repository. DSpace’s underlying model which includes E-People, users who have registered with the system and have certain authorizations, roles, rights, and privileges that translate abilities to complete certain tasks within the DSpace system. A typical submission begins with the system asking the user a couple of questions about digital document to be added in the repository and number of files involved in the submission. Then the system guides the user through the different steps, which are outlined in the following. 8/22/2014

  34. Submission Procedures are as below: 34 8/22/2014

  35. First Step: Describe: User enters metadata about the document (s) he/she is submitting 35 35 8/22/2014 8/22/2014 8/22/2014

  36. 36 36 8/22/2014 8/22/2014

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  40. Second Step: Upload:The user selects and uploads the files on the local machine that he/she likes to upload as part of the submission. 40 40 8/22/2014 8/22/2014 8/22/2014

  41. 41 8/22/2014

  42. Third Step: Verify:An overview of all details of the submission is given including a summary of the entered metadata and the files involved in the submission 42 42 8/22/2014 8/22/2014 8/22/2014

  43. Fourth Step: License: The user must agree to the license the system. Administrator has assigned to submit content for this collection. 43 43 8/22/2014 8/22/2014 8/22/2014

  44. 44 8/22/2014

  45. Fifth Step: Complete: The user’s actions in the submission process are complete. Based on the workflow steps set for the collection, the item may immediately be added to the collection or have to be reviewed by system administrators before its addition to the collection 45 45 8/22/2014 8/22/2014 8/22/2014

  46. Last step: Disseminate: The items submitted and archived into the DSpace digital library repository can be disseminated and accessed by the users through search and browse. 46 8/22/2014 8/22/2014 8/22/2014

  47. 47 8/22/2014

  48. Search result of the Thesis submitted 48 8/22/2014

  49. Search result of the Thesis submitted 49 49 8/22/2014 8/22/2014 8/22/2014

  50. 50 8/22/2014 8/22/2014

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