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CFC ERP Project bi-weekly meeting (09/05/2014)

CFC ERP Project bi-weekly meeting (09/05/2014). The Schedule to Go-Live for CFC. GO - LIVE. ERP Go Live. Simulation Testing 50% (19-May). Simulation Testing 10% (22-Apr). ERP Go Live. Customization. Parallel Test Run. Test / Simulation. Basic Data upload. End User Training. 1.

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CFC ERP Project bi-weekly meeting (09/05/2014)

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  1. CFC ERP Projectbi-weekly meeting (09/05/2014)

  2. The Schedule to Go-Live for CFC • GO - LIVE ERP Go Live Simulation Testing50% (19-May) Simulation Testing10% (22-Apr) ERP Go Live Customization • Parallel Test Run • Test / Simulation • Basic Data upload • End User Training 1

  3. Major Activities on May~June 2014 1.   ERP User Authorize Checking ( 5/5 ~ 16/5 )             MIS - In charge ( Ms. Hong ) 2.   ERP Key User Training for Remaining modules ( 13/05 ~ 29/05 ) postpone            Mr. Nick ( Elec Power / Maintain / Q.C / Cost / SMS )            Ms. Iris ( Dual Currency / Customization training ) 3.   ERP 2nd Round Simulation Testing ( 19/05 ~ 29/05 )            All related dept. KM/KU  4.   ERP H/W Equipment Checking ( 5/5 ~ 30/5 ) Include ERP Backup/Restore Testing. MIS - In charge ( Mr. Tuan + Ms. Hong ) 5.   ERP bi-weekly meeting ( 9/5 ; 30/5 ) Mr. Alex + Related Dept. Heads for Internal Discussion & Progress Reporting 6.   ERP Monthly Progress Meeting ( 28/5 ~ 29/5 ) Invite P.M Mr. Tedcome to CFC for Progress Reporting 7.   ERP Go-Live Preparation ( 19/5 ~ 29/5 ) Mr. Alex + Related Dept. HeadsInclude ERP Opening Activities Plan and ERP Go-Live Supporting Plan Development 8.   ERP End User Training ( 9/6 ~ 20/6 ) All related dept. KM/KU ( Invite HPGP + Branch offices KU come to TKP ) Include Opening Data Preparation and Input 2

  4. ERP Key User Training for Remaining modules ( 13/05 ~ 29/05 )postpone • Elec • Participate: Elec Dept. • Date : 13/05/2014 • Q.C • Participate: Q.C Dept. • Date : 13/05/2014 • Equipment Maintenance • Participate: Mechanical Dept. • Date : 14/05/2014 • Cost Accounting • Participate: Accounting Dept. • Date : 15/05/2014 ~ 16/05/2014 • SMS • Participate: MIS • Date : 16/05/2014 • Purchasing • Participate: Purchasing + G/A + W/H • Date : 19/05/2014 • Production • Participate: Quarry + RM + Kiln + CM + Packing • Date : 20/05/2014 • Sales & B2B & F/G & Logistic • Participate: Marketing + G/A + F/G + Logistic • Date : 21/05/2014 ~ 22/05/2014 • Full MFG Module Open Balance Plan Review • Participate: MIS • Date : 23/05/2014 • FIN Module • Participate: FIN Div. + Related Dept. • Date : 19/05/2014 ~ 29/05/2014 3

  5. Major Outstanding Issues 1. All the outstanding issues for the 1st Simulation tests. should be deal completed before 12/5. 2. Cost Accounting can support for 2 P/L and Dual Currency ( Including Packing part ) 3. FIN module can do the Simulation tests for the Dual Currency & 2 Language Description.     4. Elec / Q.C / Maintain Modules can allowed for Key User to do the Simulation tests. 5. 38 Customized Reports (Urgent part) can allowed for Key User to print out and test. 6. B2B function review ( Lack off many query & report for Customer & Carrier ) 7. SMS ( 5/05/2014 complete setup of hardware, system testing ) 8. LiGu software delivery date will be 15/6/2014. 4

  6. Progress update HR & ESS Progress Update Module / Function • HRM will Go-live first on 01-July-2014 not including ESS module; Digiwin have to find out temporary solution for Shift-Table-Upload (Excel Upload by Each Department, and System can only allow update those Shift assignment data later than today) when HRM go-live (01-July) • HRM ESS module will go-Live independently, and now is planning to launch ESS Module on 01-Aug-2014. • HRM ESS module implementation will no need to integrate with electric flow platform (EFGP) for on-line approving, CFC will keep using manual approval process for those HR related form. • CFC expect the HRM ESS Form (ex. absent application) can have some validation rule to prevent un-accepted application in advance when employee fill ESS application from (ex. Can check with remaining annual leaves allowance).. Digiwin will provide Standard Validation Rule for ESS Forms to CFC and arrange ESS Gap analysis schedule before ESS Module Implementation. • HRM Module now is the most risky module for CFC ERP 01-July-2014 go-live target, and there are still have many customization need to be completed, CFC suggest Digiwin to considerate to put more related resources (ex. Consultants & SA) to share HRM consultant (Mr. Andrew)loading and to keep HRM go-live schedule Target. 5

  7. HPGP & Branch Office • Progress update Progress Update Module / Function From: minhpq Sent: Tue 06/05/2014 9:09 AM To: nguyenducbien@viettel.com.vn Cc: thangtv@viettel.com.vn; ThangLH1@viettel.com.vn; mis; ndkhang; haintm Subject: Update schedule for MPLS line CFC-TK and HPGP Dear Mr Bien, (URGENT) Viettel delayed 14 days to carry out the work according to your schedule dated April 15, 2014. At present, Viettel finished installing the cable at both CFC-TK and HPGP. Please quickly execute next steps so that we can put MPLS line in test operation before May 09, 2014. Tks & Best regards, Pham Quang Minh 6

  8. ERP 2nd Round Operation Simulation Test • Detailed schedule and plan 7

  9. ERP H/W Equipment Checking ( 5/05 ~ 30/05 )Completed 40% remaining 127 of computers • Scanner • Printer • Backup Server • Upgrade LiGu 8

  10. ERP Go-Live Preparation ( 19/5 ~ 29/5 ) • To share ERP Go-Live strategy and detail activities to inline with existing system. • To share Cut-off Strategy and Open Balance Preparation. • To get feedback and input to make in line with existing activities. • Support required for ERP Go-Live in 1st July 2014. • Update all the associated Management Procedure and ISO documents. • Please reference: http://tkcfc.dyndns.org/erp/Implementation/Attachment(2)_Sample_Go-Live Cut-off Strategy and Open Balance Preparation.ppt 9

  11. Open Balance Data Migration Tasks (1/2) 10

  12. Open Balance Data Migration Tasks (2/2) 11

  13. ERP End User Training plan ( 9/6 ~ 20/6 ) 12

  14. Standard of the Parallel testing • F/G customer outstanding balance compared with the existing system. • Cost accounting will need Accounting Dept. Provide comparative approach 13

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