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EUROPEAN WORKPLACE AND ALCOHOL EWA PROJECT Main elements of coordination,

EUROPEAN WORKPLACE AND ALCOHOL EWA PROJECT Main elements of coordination, administration and reporting WP1. Lidia Segura and Eva Moreno Program on Substance Abuse Manchester, 20th October 2011. Coordination. Deliverables and milestones. Coordination activities.

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EUROPEAN WORKPLACE AND ALCOHOL EWA PROJECT Main elements of coordination,

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  1. EUROPEAN WORKPLACE AND ALCOHOL EWA PROJECT Main elements of coordination, administration and reporting WP1 Lidia Segura and Eva Moreno Program on Substance Abuse Manchester, 20th October 2011

  2. Coordination

  3. Deliverables and milestones

  4. Coordination activities 2 Skype meeting of the management team 14th of July 6th of September 1 Skype meeting with the Steering Committee (WP2 and WP3) 6th of September 12 e-mails to all the partners of the project and work package leaders; 39e-mails and 4 letters to EAHC SARD team has not met yet (from GENCAT, HaW, Prolepsis, RDV and new partner). Convene the Manchester meeting. Collecting case studies and preparing good practice report

  5. Communication/dissemination activities EWA participation in the Amphora meeting in Zurich the 4th of May. Preparing a project flyer that will be circulated for approval.

  6. Websitehttp://www.ewaproject.eu . Developed together with Eurocare Country sites: Still many not completed Private part: Login: GENCAT / Password: drogues3p Decision on documents to be upload there or in the public part

  7. Financial activities Transfer of the first payment to associated partners Reimbursement of collaborating partners for their participation in Barcelona. Preparation of the amendment (Beginning of Nov ready) Change of Meeting Location: Manchester instead Venice. Withdrawal of Technische Universität Dresden (May) Change of name of Italian beneficiary. Change of name of Portuguese collaborating partner. Budget transfers within Associated Partners (requests) Changes in subcontracting tasks for GENCAT and H@W. Changes in GENCAT other costs expenses distribution to cover travelling from associated partner Transfer to AFS Scotland from GENCAT, H@W and Romtens to balance budget DHS as a new German partner but maintaining status as collaborating partner

  8. Financial administration and reporting for associated partners

  9. Reporting periods Interim report: within 2 months following a period of 15 months after the starting date (latest May 31st, 2012) Final report: within 2 months following the closing date of the action (latest August 31st 2013).

  10. Excel form to report costs (by November 2011) Reporting tools

  11. Forms to report staff dedication: Reporting tools

  12. Justification of costs. Documents Travel costs and subsistence allowancesincluded in each associated partner’s budget. Boarding passes Invoices or e-tickets Subcontracting expenses Contracts ID of subcontractors Invoices Other costsare detailed as concepts in each partners budget. Invoices

  13. Recommendations Revise carefully your budget and tasks and, if needed, send to GENCAT any comments or requests in the coming month. If not done yet, appoint someone to take care of administrative matters. Keep the documents (boarding passes, e-ticket or agency invoice for the trip). Collect salary rates 2011 and pay slips of all the staff members engaged. Start filling the 2011 timesheet (kick off meeting in Barcelona).

  14. Reimbursement for collaborating partners Reimbursement form to be filled in (talk to Eva) Hotel costs will be covered directly by GENCAT Once back at home, GENCAT will send instructions by e-mail You sending boarding passes, flight invoices and forms filled in and signed

  15. Any further questions? EAHC Guidelines for request of balance payment We will be available today and tomorrow, or write to us at: ewa@gencat.cat

  16. Thanks!

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