ASSA and NJSMART. All Districts Must submit both the :ASSAandNJSMART. Any Software Changes? No major changes. Regular Preschoolers ( not Preschool Disabled) attending charter schools are now reported on On Roll -> Charter program screenChoice districts should report choice stud
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1. ASSA October 2011
2. ASSA and NJSMART
All Districts Must submit both the :
3. Any Software Changes? No major changes
4. ASSA Summary report will be available in DOE homeroom with state aid notices in 2012
5. The First Thing to do: Review ASSA software after installation
6. What to do Next? Review ASSA after installation
8. Resident Enrollment
9. Half-Day vs. Shared-Time Enrollment
10. School Choice Interdistrict Public School Choice Program Act of 2010
11. School Choice Interdistrict Public School Choice Program Act of 2010
12. Resident Enrollment Details Student Characteristics & Grade Levels
13. Resident Enrollment Details Limited English Proficiency (LEP)
14. Resident Enrollment Details Since 2007
15. Resident Enrollment Details Must Scroll over to the right ? Low Income
16. Resident Enrollment Details Must scroll over to the right ? Speech Only
17. Resident Enrollment Details Must scroll over to the right ? Preschool Disabled PSD (On Roll + Sent – Received)
Include PSD in Sp Ed – Elementary
Full time means 10 hrs (or more) instructional time per week
Subset count - for additional information
18. Merged District Resident Enrollment Details Additional Resident count for each municipality
Must scroll over to the right ? to fill in a Resident count.
Otherwise you will have fatal edits and will not be able to transmit
19. Absent & Drop-Out
20. Home Instruction
21. Free & Reduced Lunch: Scroll over to the right ? On Roll counts:
Free or Reduced Lunch FT and ST for all grades
Low income data collection for Preschoolers
22. Sent Full-Time to Contracted Preschool Program Enhanced Head Start
Do not report Federal fully funded Head Start
23. Limited English Proficient Definition
24. Limited English Proficient LEP On Roll
25. Charter School Enrollment
26. Special Education Grade Level Designation
27. Low Income On Roll: Free/Reduced Lunch or Milk eligible under the National School Lunch Act and the Child Nutrition Act
29. Line Age 5-17
30. Alternative Programs Include Alternative High Schools (AHS) and other Alternative Programs (AP).
Report enrollment for on roll, sent, or received by selecting Alternative Programs.
Reporting for an Alternative School that has a valid school code is the same as a regular school – report both on roll and received. Do not file a special circumstance letter.
County Voc must report an Alternative Program student as received from a district and on roll in County Voc.
31. Vocational Enrichment Programs If a district sends a student to a full-time enrichment program at County Vocational districts in the same county:
32. Sent to County Voc Shared-Time
33. CSSD & ESC Districts
34. Regional District & Constituents NO sent/received relationship
Report total resident enrollment breakdown from constituents on Regional Enrollment Breakdown screen
Sum of the breakdown must equal total resident count
Information is used to decide the apportionment of tax from each municipality.
35. Sent / Received K-8 sent to 9-12
36. File Maintenance Never Lose data again!
37. Perform Edit
38. Transmittal Approval Code Each time a district performs an edit a unique approval code is generated.
The four–digit code is shown at the top of the transmittal form.
A list of transmittal codes from the final transmission will be sent to the districts though the county offices in December.
District should compare the transmittal code with district's report to ensure that it is the latest data transmission received by DOE.
39. Special Circumstance Letters Reasons for filing
40. Procedure for Filing Special Circumstance Letters
41. Sent / Received Edit Process
42. Correcting & Re-transmitting Data Districts must re-transmit all their data through the WebDOEnet.
Districts are responsible for getting data right.
Re-transmittal form acknowledges that senders/receivers are in agreement.
Do not wait until deadline to re-transmit.
Special circumstances letter must be submitted with completed special circumstance form available in the manual. OSF may contact district to retransmit data.
All other changes must be handled by the districts.
43. Role of County Office E-mail ASSA program questions on behalf of district to OSF.
44. DOE Central Office Contacts Office of School Finance Please, all ASSA program questions should be E-mailed to:
46. Conclusion FY 2011-12 Adjusted State Aid calculation will be based on Oct-2011 ASSA.
FY 2012-13 Projected State Aid calculation will be based on Oct-2011 ASSA.
Some ASSA data will also be used for Federal Grants calculation: Age 5-17, Free Lunch, LEP On Roll.