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Outline

Goddard Space Flight Center’s Safety Program NASA 2002 Safety and Health Manager’s Meeting presented by Teresa Spagnuolo Safety, Environmental and Security Office March 6, 2002. Outline. General Program Description Vision Cultural Challenges System Integration Overarching Goal

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Outline

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  1. Goddard Space Flight Center’s Safety ProgramNASA 2002 Safety and Health Manager’s Meetingpresented byTeresa SpagnuoloSafety, Environmental and Security OfficeMarch 6, 2002

  2. Outline • General Program Description • Vision • Cultural Challenges • System Integration • Overarching Goal • General Implementation Strategy • GSFC Safety Program • Overview • Structure • SMS and Functional Program Current Status • Implementation Strategy • Current Activities/Action Plan • Areas of Interest

  3. Program Description • EACH PROGRAM DEFINITIZED INTO TWO SEPARATE CATEGORIES • Management System • Functional Programs • THREE PRIMARY FUNCTIONAL AREAS • Safety Program • Health/Environmental Health Program • Environmental Program

  4. The Vision "The Goddard Space Flight Center becomes an accident-free environment" Preserve • Core Values • Core Purpose Change • Culture & Practices • Specific Goals & Strategies

  5. Cultural Challenges Management System • Shifts system responsibilities to the organization and its employees • Everyone accountable for their personal safety & health and environmental stewardship • Accountability for Center, assets, co-workers and person Functional Programs • More customer-focused • Program flexibility to support mission • Enable mission

  6. Overarching Goal • Primary Goal: Mission First, SHE Always • Secondary Goals: • Protect Centers mission • Serve as an enabler • Develop Management Systems based upon recognized standard • Be compliant • Determine certification status • Concentrating on Functional Programs that cause greatest risk to the Center • Safety Program: Hazardous Materials, Emergency Management, Contractor Safety, Training, Task Safety Analysis • Environmental Health Program: Industrial Hygiene, Radiation • Environmental Program: Hazardous Materials, Hazardous Waste

  7. System Integration • Synergies between Systems; however, each system is independent and should be managed as such. • Leverage use of existing processes in order to advance system development • Synergies between Systems; however, each system is independent and should be managed as such. • Leverage use of existing processes in order to advance system development • Synergies between Systems; however, each system is independent and should be managed as such. • Leverage use of existing processes in order to advance system development BUSINESS MANAGEMENT SYSTEM • Synergies between Systems; however, each system is independent and should be managed as such. • Leverage use of existing processes in order to advance system development SMS EMS QMS

  8. General Implementation Strategy • Business Management System • Develop Management System for each Program Area • Leverage Existing Processes/Systems • Use QMS as a starting point • Develop detailed GAP Analysis • Utilize other Nationally recognized standards to develop the framework • SAFETY Program - OSHA VPP • ENVIRONMENTAL Program - ISO 14000 • HEALTH Program – JAHCO • Educate Center and begin Cultural Change • Functional Program • Assess Program Vulnerabilities within 3 Functional Areas • Concentrate on highest vulnerabilities for the Center • Educate Center Management on Findings • Develop annual goals and objectives for each area aligned with management system • Realign programs and personnel to provide Center with appropriate service

  9. GSFC Safety Program

  10. GSFC Safety Program Overview • Two separate, distinct areas • Safety Management System • 1 System for GSFC • Incorporates remote locations • Functional Safety Programs • Programs site-specific • Structure • Safety Management System • Safety Management Council (SMC) • Contractor Safety Forum(s) – site specific • Program Road Map • Functional Safety Program • Assistant Director of Safety and Security provides program leadership and direction • Line Organizations responsible for Program Implementation • Programs/Projects, Action Plans and Achievements

  11. Safety Management System Structure Contractor Safety Forum (Deputy Director-Chair) Center Director & Executive Council Line Management Safety Management Council (Assistant Director for Safety& Security-Chair) Workforce Directorate Safety "Organizations“ Center Safety Committees

  12. SAFETY MANAGEMENT SYSTEM • Safety Management Council • Serves as a Forum to Address Safety, Health/Environmental Health and Environmental Issues • Membership: • Assistant Director for Safety & Health – Chair • SMA – Executive Secretary • Representative from Each Directorate • 9 Representatives • Chief Counsel • Labor Relations • Union Representatives • Office of Human Resources • Safety Committee Leads and/or Executive Secretaries • Radiation Safety, Emergency Management, Chemical Safety, etc. • Functional Safety Program Managers • Includes GB and Wallops Safety Offices, Aviation Safety Officer, PV/Lifting Devices, • Other Ad-hoc members • Environmental Lead, EAP, etc

  13. GSFC Safety Management System Road Map Both Directorates SMC • Visible Top Management Involvement • Goals & Objectives • Inspections • Employee Concerns • Tracking/Trend Analysis • Assigned and Communicated Responsibility • Employee Committees • Employee Encouragement • Accountability • Hazard Identification • Hazard Analysis • Hazard Controls • Safe Work Procedures • PPE • Administrative Controls • Preventative Maintenance • Contractor Selection and Oversight • Training, employee • Training, supervisor • Training, manager • Training, contractor • Authority and Resources • S & H Policy • Annual Program Evaluation • Incident Investigation • Professional Expertise • Emergency Preparation • Medical Program

  14. Functional Program Structure

  15. Safety Program Implementation Strategy Steps for Management System Implementation • Quick-look GAP Analysis • Based upon Process Knowledge and existing data • Sets the stage for further program development • Detailed GAP Analysis • Management System, and • Functional Programs • Develop Improvement Plan • Includes all Safety Functional Programs • Line Organizations • Education and obtain buy-in • Begin with Pilot Programs • Third Party Certification • Timeframe - TBD

  16. Current Action Plan/Activities Status • Management Systems • SAFETY: Two pilot programs being implemented (OSHA VPP Framework) with AETD and MOD. • Plan is to have pilot set the stage for Center-wide system development • Education on 28 elements critical, includes field visits • Development and refinement of specific organizational goals and objectives • Employees audit their own programs and develop specific goals and objectives and long-term strategies; also develop specific employee committees • Engage Contractor workforce and perform integrated assessment • Functional Program and Employees develop/refine standardized tools • Deploy to remaining Center Staff • Continuous Program Measurements (ie. Metrics) • Perform Detailed Gap Analysis • Develop Long-term Action Plans

  17. Current Action Plan/Activities Status • Functional Programs • Quick-look evaluation of all of our programs • Use HQ Environmental EFR as model for detailed GAP analysis • Requesting similar activity for GAP Analysis for Safety Program • Developed quick-look desktop gap analysis based upon process knowledge • To be used until detailed gap analysis completed • Develop documentation and changing programs to be more proactive and supportive of Center’s mission • Revising ALL Safety documentation, including development of lower level documentation • Focusing on Functional Programs that are the greatest risk to Center and its employees • Developed/Developing new standardized tools; to be used throughout pilots

  18. Development and publication of Safety Policy Development of Safety Management Council Refocus of Contractor Safety Forum(s) Implementation of two pilot programs to implement 28 elements Development of Directorate Specific Employee Safety Committees Development of new Assistant Director for Safety and Security Completed quick-look analysis of Safety Program Revised Safety Awards Program Finalized Disciplinary Policy Safety Management System Achievements

  19. General Majority of Documents under revision Program refocusing Analysis of skill mix and resource requirements Records Management Facility System Safety Adjacency Assessment for Hi-Vulnerability Facilities Chemical Safety Initiation of Process Hazard Analysis Initiation of Automated Chemical Inventory Industrial Hygiene Conducting Comprehensive Baseline Surveys Mishap Reporting/Investigation New process defined Tracking metrics at lower level Programs/Projects/Directorates reporting to EC on Safety Implementation Training/Outreach Vendor identified to provide site-specific, flexible safety training BETA version of tracking system tested Training all new supervisors on safety, health and environmental responsibilities New focus on outreach Emergency Management New Center structure integrating Security, Emergency Management, and Delivery Control Re-engage Emergency Management Task Group Revision underway of all annexes Critical Infrastructure Assessments completed/or underway 3 different levels Contractor Safety New Safety Plan templates developed R-BAM initiatives implemented Engaged Contractor Safety Forum(s) Chaired by Deputy Center Director Functional Safety ProgramAchievements

  20. Conclusion • GSFC is in the process of developing a Safety Management System using VPP elements as standard framework • Pilot in progress; expect Center-wide expansion • GSFC is focusing on the Functional Safety Programs that pose the greatest risk to the Center • A final decision on 3rd party certification is pending, but GSFC is not compromising safety Center Special Needs • Framework for Detailed Gap Analysis • Similar to Code JE EFR; OSHA VPP Pre-review • Model for Task Safety Analysis • A lower level of detail than Job Hazard Analysis For further information, contact Terry Spagnuolo at 301-286-2281

  21. Areas of Interest

  22. Other Areas of Interest • SOLAR Safety Courses • No wide distribution or use of courses • Many safety professionals had difficulty accessing • Will use as part of pilot programs to provide initial safety awareness and training • Difficult for field personnel

  23. Charles Vanek Assistant Director for Safety & Security, Code 100 301-286- Raymond Rubilotta Acting Chief, Safety, Environmental & Security Office, Code 205 301-286-7442 Teresa Spagnuolo Head, Safety & Environmental Branch, Code 205.2 301-286-2281 Shawn Boesen Safety Team Lead, Code 205.2 301-286-9959 Tsabikos Papadimitris, Code 205.2 Interim Emergency Preparedness Coordinator Facility System Safety Program Manager 301-286-9361 Wentworth Denoon Director of Office of System Safety & Mission Assurance, Code 300 301-286-6086 Jay Garvin Chief, System Reliability and Safety Office, Code 302 301-286-6490 Stanley Iarosis Chief, Assurance Management Office, Code 303 301-286-8877 Stanley Chan LDE & PVS Recertification Program Manager, Code 540 301-286-4209 Les McGonigal Head, Wallops Safety Office, Code 803 757-824-2518 Terry Potterton, Code 803 Wallops Safety Office Wallops Emergency Preparedness Coordinator 757-824-1498 Richard Rogers, Code 830 Aviation Safety Officer 757-824-1403 GSFC Safety Point of Contacts

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