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EDI Product Training. What is EDI ?. Electronic Data Interchange Transfer data between Business Transfer data between different applications between Trading Partners in structured format. How can EDI help our Clients ?. Cost effective More timely communications

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What is edi l.jpg
What is EDI ?

  • Electronic Data Interchange

  • Transfer data between Business

  • Transfer data between different applications between Trading Partners

  • in structured format


How can edi help our clients l.jpg
How can EDI help our Clients ?

  • Cost effective

  • More timely communications

  • Uniform communications with trading partners

  • Better market position relative to non-EDI competitors


Cost effective l.jpg
Cost Effective

  • Reduction of paperwork and associated savings :

    • One-time data entry

    • Reduced errors, improved error detection

    • On-line data storage

    • Faster management reporting

    • Automatic reconciliation

    • Reduced clerical workload and phone chatter

    • Higher productivity without increasing staff


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More timely communication

  • Rapid exchange of business data

  • Elimination of mail charges, courier services

  • Reduced inventory safety stocks

  • Improved production cycle


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Uniform communications with all trading partners

  • Customers

  • Suppliers

  • Carriers

  • Banks and financial institutions


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Better market position relative to non-EDI competitors

  • Better corporate image

  • EDI capability becomes a prerequisite in doing business with some large customers

  • Better networking with trading partners


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Why it is necessary to have EDI Standard ?

  • Exchange Data between Trading Partners

  • Exchange Data between different applications

  • Between different countries and languages

  • As a document base for business system development


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History of EDI

  • ’60s Proprietary formats

  • mid-70’s Country Standard X.12

  • mid-80’s UN/ECE (United Nations Economic Commission for Europe)

  • 1987 ISO9735 - UN/EDIFACT

  • United Nations Electronic Data Interchange for Administration, Commerce and Transport


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Major Players of EDI

  • 5 Major players in US :

    • GEIS (General Electric Information Service)

    • IBM

    • Sterling Commerce

    • Harbinger

    • AT&T


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What standards are in use ?

  • USA : ANSI X.12 version 003050, 4010

  • United Nations : UN/EDIFACT version S.93A

  • TRADACOMS : UK 1982

  • EAN 1987 : EANCOM (simple subset of UN/EDIFACT)


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The X.12 Standard

  • ANSI / ASC X12

    (American National Standards Institute / Accredited Standards Committee)

    • TDCC: Transportation Data Coordinating Committee (Transportation Industry)

    • UCS: Uniform Communication Standard (Grocery Industry)


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X.12 Versions/Release

  • 1979 001000

  • 1986 002000

  • 1989 002040 32 Draft Standard for Trial Use

  • 1992 003000

  • 1993 003040 192 DSTUs

  • 1995 003060 245 DSTUs

  • 1998 004010 8-Digit date format, Y2K


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X.12 EDI Language

  • Word

  • Element

  • Sentence

  • Segment

  • Paragraph

  • Transaction Set

  • Grammar

  • Syntax


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Enveloping Segments (X12)

  • ISA Interchange

    • GS Functional Group

      • ST - Transaction Sets

      • SE

      • ST - Transaction Sets

      • SE

    • GE

    • GS Functional Group

      • ST - Transaction Sets

      • SE

    • GE

  • IEA


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Transaction Set

  • 3-Digit Document Code

  • 810 Invoice

  • 850 Purchase Order

  • 977 Acknowledgement


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EDI Message

  • Data transferred in ASCII Text

  • Bit position according to standard Data Dictionary


Segments l.jpg
Segments

  • BEG~00~NE~12345TEST~ ~980901’


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Elements in a Segment

PO1~1~1~EA~3~~PI~AS778~VN~AS778-9999’


Dictionary l.jpg
Dictionary

  • Versions of Dictionary

  • What is in a Dictionary ?

    • Message

      • Segment

        • element

          • Codes / Components

      • Loops


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UN/EDIFACT

  • United Nations / EDI for Administration Commerce and Transportation

  • Standards used in UK, HK, China, and most of the European countries

  • Similar structure with x.12



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EDI Software

  • Traditional EDI

  • Run on VPN (Virtual Private Network) or VAN (Value Added Network)

  • Internet EDI

    • Internet Hub Service, with Thick or Thin client

    • XML (eXtensible Markup Language)


What is xml l.jpg
What is XML ?

A simplified subset of the SGML (ISO8879 Standard Generalized Markup Language) which provides a file format for representing data, a schema for describing data structure, and a mechanism for extending and annotating HTML with semantic information.


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Terminology

  • Trading Partner

  • X.12

  • UN/EDIFACT

  • Data Mapping

  • Turnaround Map


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2 Types of VAN

  • Value Added Networks

  • Private VAN

    • owned & managed by major trading partner

    • no monthly charges

    • only receive mail from that trading partner

  • Public VAN

    • run & managed by third party

    • monthly charge / transaction charge

    • exchange mail with many trading partners


Harbinger edi products l.jpg

STX for AS400 (HK$200K)

STX for Windows (HK$20K)

STX Form

STX Form

STX Map

Harbinger.net

Harbinger EDI Products


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