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To complete this Self-Paced module you must be in Full Screen mode.

Press F5 now.

When in Full Screen mode, press the Continue Next Page button to continue.

ISC Self-Paced Training Program

Building a Budget:

for School-Based Staff

A Self-Paced Module

Next

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Leadership, Empowerment and Accountability are at the forefront of our organization today.

This Self-Paced Curriculum was developed and designed to empower you to control and manage your learning pace.  It challenges you to take the lead in identifying the functional areas that you need to learn more about and it challenges you to take accountability for your learning progress. 

ISC Self-Paced Training Program

Welcome to the ISC Self-Paced Training CurriculumFor the Empowered Learner

  • If you at any point in time need to review, repeat or move rapidly through any section, you are in control. You determine when you fully understand and have gained the knowledge put forth in each module.

  • Use the navigation buttons at the bottom of the screen to maneuver through the document. They will give you the options available on each page.

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Meeting with the forefront of our organization today. the ISC

Gifts

Grants

ComprehensiveEducationalPlan (CEP)

Building a Budget:

for School-Based Staff

Reimbursables

OrganizationalChart

SAMs

InitialAllocation

Tax LevyAllocations

RegisterProjections

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Building a Budget: for School Based Staff the forefront of our organization today.

The Budget Workplan

Click on the Topic below to view the related section

The Bricks(Planning)

Background(Recent Changes)

Register Projections

Organizational Chart

ComprehensiveEducational Plan (CEP)

The Mortar(Funding Sources)

Tax Levy

Reimbursable

Gifts & Grants

Construction(ISC)

Helpful Links

Meeting with the ISC

Glossary

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Building a Budget: for School Based Staff the forefront of our organization today.

Planning - Background

Goal

To equip and empower school-based personnel with basic, yet, in depth understanding of how New York City public schools are funded, and provide tools to access and effectively navigate the budgeting systems.

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Building a Budget: for School Based Staff the forefront of our organization today.

Planning - Background

Recent changes to educational budget in NYC

1996 NY State Governance Law-ask that the schools should be able to do their own budget

1999 Galaxy Training for Community School Districts

2000 5 Community School Districts piloted Galaxy 2000 (phase 1)

2001 9 additional Community School Districts use galaxy (phase 2). My Galaxy full T.O. web application

2002 9 additional Community School Districts use Galaxy (phase 3). Galaxy integrates with RMS to streamline hiring

2003 Galaxy is used for HS, ROCs, and Citywide Sp Ed Allocations given directly to schools for the first time

2004 97% of new teachers paid without delay for the first time

2005 Purchase Order details available in Galaxy

2006 DOE: All locations and employees in Galaxy.

2006 Open Market Transfer Program begins; all transactions sourced through Galaxy

2008 NYCAPS and Galaxy fully integrate for all administrative employees

2008 Self-Paced Basic Budget Training Program for School-Based staff

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Register Projections the forefront of our organization today.

Initial school allocations are based on register projections.

Based on the audited October 31st registers for the current year and the school’s enrollment, Office of Student Enrollment Planning and Operations (OSEPO) posts figures for the upcoming fiscal year.

Once posted, Principals assess projected figures and can either accept or request a review, where they may provide alternate data.

http://www.nycboe.net/AdminOrg/Finance/budget/dbor/dbor_intranet/REGPROJ_INTRANET/Reg_Proj_Default.html

Building a Budget: for School Based Staff

Planning – Register Projections

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Building a Budget: for School Based Staff the forefront of our organization today.

Planning – Register Projections

SAMPLE

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Organization Chart the forefront of our organization today.

Instructional programs can be outlined in the organization sheet.

All staff members and coordinators are listed with assignments and programs.

Helpful for schools to have a tentative organization when consulting with the ISC team at the initial budget meeting.

Building a Budget: for School Based Staff

Planning – Organization Chart

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Comprehensive Educational Plan (CEP) the forefront of our organization today.

Allows the School Leadership Team (SLT) an opportunity to assess the effectiveness of the current instructional programs.

The sub-committee of the SLT determines proposed modifications and/or alternatives, develop goals and objectives.

SLT creates action plans that will translate into observable, effective strategies to improve student achievement.

The final plan supports the school’s vision and will assist in shaping the budget.

CEP

Building a Budget: for School Based Staff

Planning – Comprehensive Educational Plan (CEP)

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Building a Budget: for School Based Staff the forefront of our organization today.

Building a Budget Quiz - Planning

A school’s initial allocation is based on:

Select the most appropriate answer by clicking on it.

Current Register

The Comprehensive Education Plan

Register Projection


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Correct the forefront of our organization today.

Click Here

Go to Next Question


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Initial school allocations are based on register projections.

Based on the audited October 31st registers for the current year and the school’s enrollment, Office of Student Enrollment Planning and Operations (OSEPO) posts figures for the upcoming fiscal year.

Once posted, Principals assess projected figures and can either accept or request a review, where they may provide alternate data.

Nice try

But apparently you misseda point in the reading.

Click Here

Go to Next Question

Register Projections


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Building a Budget: for School Based Staff projections.

Building a Budget Quiz - Planning

What is the purpose of the CEP when building a budget?

Select the most appropriate answer by clicking on it.

Assess & evaluate all programs

School’s vision for scheduling funds

Strategic plan for student improvement

All of the above


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Correct projections.

Click Here

Go to Next Question


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Comprehensive Educational Plan projections.

Allows the School Leadership Team (SLT) an opportunity to assess the effectiveness of the current instructional programs.

The sub-committee of the SLT determines proposed modifications and/or alternatives, develop goals and objectives.

SLT creates action plans that will translate into observable, effective strategies to improve student achievement.

The final plan supports the school’s vision and will assist in shaping the budget.

Nice try

But apparently you misseda point in the reading.

Click Here

Go to Next Question


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OK, at this point you’ve got the bricks to build your budget.

ComprehensiveEducationalPlan (CEP)

OrganizationalChart

InitialAllocation

RegisterProjections


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What would you like to do next? budget.

Go back to the Workplan(Table ofContents)

Click Here

Get the funding(Funding Sources Section)

Click Here

Stop for now, I’ll come back later

Click Here


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Building a Budget: for School Based Staff budget.

Funding Sources

(The Mortar)

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Building a Budget: for School Based Staff budget.

Funding Sources

  • DOE receives funds from various sources:

    • Federal, State, City and Private.

    • These fund sources are placed into funding categories.

The pie chart shows a graphic representation of the proportions of the three funding sources and varies from school to school.

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Tax Levy budget.

Monies provided by New York City to support educational programs are called Tax Levy funds.

The majority of the monies come from property values and other taxable sources within New York City and New York State.

Tax Levy funds account for a majority of a school’s budget.

Building a Budget: for School Based Staff

Funding Sources

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Tax Levy budget.

Tax Levy Funds are the most flexible of all fund sources. These monies can be used to cover all needs of a school building. However, they must be used to cover necessary mandated services first.

Examples of these services are:

Principal

Secretaries

Classroom Teachers

Cluster Teachers

Per Diem Days

Basic Supplies

Building a Budget: for School Based Staff

Funding Sources

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Building a Budget: for School Based Staff budget.

Funding Sources

Tax Levy Allocations

The School Allocation Memoranda (SAM) will provide additional information on how Tax Levy funds are allocated and how the funds can be used.

  • SAM #1 provides detailed information on the initial funds given to schools.

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Tax Levy SAM # 1 budget.

Building a Budget: for School Based Staff

Funding Sources

SAMPLE

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Tax Levy SAM #1 (con’t) budget.

SAMPLE

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Building a Budget: for School Based Staff budget.

Funding Sources

Tax Levy SAM

Most of the additional funds that are allocated to schools can be found in the School Allocation Memorandums (SAM):

http://schools.nyc.gov/offices/d_chanc_oper/budget/dbor/allocationmemo/fy08_09/AM_Default.html

Note: The SAM give detailed instructions on why funds are given and how they should be used.

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Building a Budget: for School Based Staff budget.

Tax Levy SAM

Funding Sources

School Allocation Memorandums FY 2008 - 2009

SAM # TITLE DATE

01 Fair Student Funding (FSF) 05-22-08

02 Children First Supplemental Allocation 05-22-08

03 Fair Student Funding Legacy Teacher Supplement 05-22-88

04 FY'09 Budget Reduction 05-22-08

05 FY'08 Surplus Roll 05-22-08

06 FY'09 Contract For Excellence

07 Citywide Special Education MIS VI, VII, VIII 05-22-08

08 Early Grade Class Size Reduction (EGCSR)

09 Summer Instructional Program 05-22-08

10 Title I School Allocations 05-22-08

11 Parent Coordinator Allocation 05-22-08

12 New York State Textbook Law (NYSTL), Library, Computer Software and Hardware Funds 05-22-08

13 Success Grant 05-22-08

14 Special Education IEP Teacher Allocation 05-22-08

15 IEP Paraprofessional

16 Mandated Related Services

17 Adaptive Physical Education (APE) Allocation 05-22-08

18 Autism Spectrum Disorder 05-22-08

19 School Allocations, Amendments, and Adjustments, Part I

20 TL SLIP

21 YABC Programs 05-22-08

**This is a short list of some of the SAMs that may be found on the DOE website.

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Building a Budget: for School Based Staff budget.

Funding Sources

Most Common Tax Levy (TL) Allocations:

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Building a Budget: for School Based Staff budget.

Funding Sources

Most Common Tax Levy (TL) Allocations (Cont):

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Building a Budget: for School Based Staff budget.

Building a Budget Quiz – Tax Levy

Tax Levy Funds come from which sources?

Select the most appropriate answer by clicking on it.

NYC Property Tax

Federal Grants

Other taxable sources in NYC

Property Tax and other taxable sources in NYC


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Correct budget.

Click Here

Go to Next Question


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Tax Levy budget.

Monies provided by New York City to support educational programs are called Tax Levy funds.

The majority of the monies come from property values and other taxable sources within New York City and New York State.

Tax Levy funds account for a majority of a school’s budget.

Nice try

But apparently you misseda point in the reading.

Click Here

Go to Next Question


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Building a Budget: for School Based Staff budget.

Building a Budget Quiz – Tax Levy

Which of the following cannot be paid for with tax levy money?

Select the most appropriate answer by clicking on it.

Textbooks

Per Session

New Handicap Ramp

Professional Development


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Correct budget.

Click Here

Go to Next Question


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Tax Levy budget.

Tax Levy Funds are the most flexible of all fund sources. These monies can be used to cover all needs of a school building. However, they must be used to cover necessary mandated services first.

Nice try

But apparently you misseda point in the reading.

Click Here

Go to Next Question

Examples of these services are:

  • Principal

  • Secretaries

  • Classroom Teachers

  • Cluster Teachers

  • Per Diem Days

  • Basic Supplies


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OK, at this point you’ve got the Tax Levy piece of your budget.

ComprehensiveEducationalPlan (CEP)

OrganizationalChart

InitialAllocation

SAMs

RegisterProjections

Tax LevyAllocations


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What would you like to do next? budget.

Go back to the Workplan(Table ofContents)

Click Here

Get the Reimbursables(Funding Sources Section)

Click Here

Stop for now, I’ll come back later

Click Here


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Reimbursable Funding budget.

Reimbursable funding represents the portion of the school allocation derived from specific state, federal and private fund sources.

Reimbursable funding must be used to provide additional instructional services that are over and above the basic instructional services.

Funding is determined by eligible student population.

Poverty Rate

English Language Learners (ELL)

Special Education

At-Risk Students

Attendance Rate

Note: Funds are directed to the school from the city. Upon review of usage, the state reimburses the city for the expenses.

Building a Budget: for School Based Staff

Funding Sources

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Reimbursable Funding (Cont) budget.

Supplement not supplant!

Reimbursable funding is used to implement academic intervention services (AIS), as described in the CEP.

Misuse of reimbursable funds will lead to disallowances.

See below website for School Allocation Memorandum.

http://schools.nyc.gov/offices/d_chanc_oper/budget/dbor/allocationmemo/fy08_09/AM_Default.html

Building a Budget: for School Based Staff

Funding Sources

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Building a Budget: for School Based Staff budget.

Funding Sources

Most Common Reimbursable Funding Allocations

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Building a Budget: for School Based Staff budget.

Building a Budget Quiz – Reimbursable Funds

School Reimbursable Funding is for:

Select the most appropriate answer by clicking on it.

Additional instructional services

Basic supplies

Implementation of academic intervention services

Implementation of academic intervention services and additional instructional services


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Correct budget.

Click Here

Go to Next Question


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Reimbursable Funding budget.

Reimbursable funding represents the portion of the school allocation derived from specific state, federal and private fund sources.

Reimbursable funding must be used to provide additional instructional services that are over and above the basic instructional services.

Reimbursable funding is used to implement academic intervention services (AIS), as described in the CEP.

Nice try

But apparently you misseda point in the reading.

Click Here

Go to Next Question


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Building a Budget: for School Based Staff budget.

Building a Budget Quiz – Reimbursable Funds

Reimbursable funds cannot pay for:

Select the most appropriate answer by clicking on it.

Internal Services

After-School Programs

Parent Involvement

Internal Services and After-School Programs


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Correct budget.

Click Here

Go to Next Question


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Reimbursable Funding budget.

Supplement not supplant!

Reimbursable funding is used to implement academic intervention services (AIS), as described in the CEP.

Misuse of reimbursable funds will lead to disallowances.

See below website for School Allocation Memorandum.

Nice try

But apparently you misseda point in the reading.

Click Here

Go to Next Question


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OK, at this point you’ve got the Tax Levy and Reimbursable pieces of your budget.

ComprehensiveEducationalPlan (CEP)

OrganizationalChart

Reimbursables

InitialAllocation

SAMs

RegisterProjections

Tax LevyAllocations


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What would you like to do next? pieces of your budget.

Go back to the Workplan(Table ofContents)

Click Here

Get Giftsand Grants(Funding Sources Section)

Click Here

Stop for now, I’ll come back later

Click Here


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GIFT pieces of your budget. –

A donation rendered via check, goods, or services from a private institution, corporation or not for profit institution (i.e. PTA donation, local bank donation, etc)

GRANT –

An award based on approval of a written proposal that is transmitted by the sponsoring Agency to the Senior Grants Officer at the ISC. (i.e. 21 Century Community Learning Center, Teaching American History, Learning Technology, etc)

Building a Budget: for School Based Staff

Gifts and Grants

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For Monetary Gifts up to $9,999 pieces of your budget.

School receives letter and check from donor specifying the nature of the gift and guidelines for the use of these funds.

These funds must be recorded through the “School Based Gifts and Grants Reporting System” which is located on the DOE Intranet.

If funds will only be used for OTPS funds can be deposited in the school’s general fund.

If funds will be used for personnel (per diem, per session, trainee) then the original check should be sent to the Senior Grants Officer (SGO).

All documentation including the “School Based Gifts and Grants Reporting System” must be kept at the school.

http://nycboe.net/schools/giftsgrants

Building a Budget: for School Based Staff

Gifts and Grants

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Monetary and Non-monetary Gifts of $10,000 and more pieces of your budget.

School receives a letter from the donor with the value of the gift or a check including requirements for the use of these funds.

Copies of documentation are kept at the school

School completed the required School Based Gifts and Grants form on the DOE Intranet.

The original check and copy of letter with guidelines of use is sent to the SGO located at the ISC.

SGO will reach out to the Division of Contracts and Purchasing and the Division of Budget Operations and Review (DBOR) to ensure that the funds are placed in Galaxy for use.

Building a Budget: for School Based Staff

Gifts and Grants

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Grants pieces of your budget.

School completes form on the “School Based Gifts and Grants Reporting System”.

School forwards a copy of the grant award letter along with the school’s proposal to the Senior Grants Officer.

The Senior Grants Officer enters the grant on the Division of Contracts and Purchasing website.

DBOR enters funds into Galaxy for use of funds.

Principal and SGO work together to ensure that funds are being used appropriately according to the approved grant.

Building a Budget: for School Based Staff

Gifts and Grants

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Acquiring Gifts and Grants pieces of your budget.

Many Corporations and Institutions have resources allocated towards Education and School Improvement. This information can be obtained directly from their website or through a designated contact.

Contact the Senior Grants Officer (SGO) at the Integrated Service Center for more information regarding acquiring grants for your school.

Building a Budget: for School Based Staff

Gifts and Grants

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Building a Budget: for School Based Staff pieces of your budget.

Building a Budget Quiz – Gifts and Grants

For funds given under $10,000, where can funds be placed?

Select the most appropriate answer by clicking on it.

School Account

Galaxy

DBOR

None of the above


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Correct pieces of your budget.

Click Here

Go to Next Question


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For Monetary Gifts up to $9,999 pieces of your budget.

These funds must be recorded through the “School Based Gifts and Grants Reporting System” which is located on the DOE Intranet:

If funds will only be used for OTPS funds can be deposit in the school’s general fund.

If funds will be used for personnel (per diem, per session, trainee) then the original check should be sent to the Senior Grants Officer (SGO)

All documentation including the “School Based Gifts and Grants Reporting System” must be kept at the school.

Nice try

But apparently you misseda point in the reading.

Click Here

Go to Next Question


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Building a Budget: for School Based Staff pieces of your budget.

Building a Budget Quiz – Gifts and Grants

Grant Funds can be found in:

Select the most appropriate answer by clicking on it.

Galaxy

School Account

Checking Account


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Correct pieces of your budget.

Click Here

Go to Next Question


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Grants pieces of your budget.

School completes form on the “School Based Gifts and Grants Reporting System”.

School forwards a copy of the grant award letter along with the school’s proposal to the Senior Grants Officer.

The Senior Grants Officer enters the grant on the Division of Contracts and Purchasing website.

DBOR enters funds into galaxy for use of funds.

Nice try

But apparently you misseda point in the reading.

Click Here

Go to Next Question


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OK, at this point you’ve got Tax Levy, Reimbursables and Gifts & Grants for your budget.

ComprehensiveEducationalPlan (CEP)

Gifts

Grants

OrganizationalChart

Reimbursables

InitialAllocation

SAMs

RegisterProjections

Tax LevyAllocations


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What would you like to do next? Gifts & Grants for your budget.

Go back to the Workplan(Table ofContents)

Click Here

Meet with the ISC

Click Here

Stop for now, I’ll come back later

Click Here


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Building a Budget: for School Based Staff Gifts & Grants for your budget.

Meeting with the ISC

Meeting with the ISC

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Prepare for the initial budget meeting at the ISC. Gifts & Grants for your budget.

Things to consider when you go for your meeting:

Instructional Goals and Objectives for the 2008-2009 school year

What SSO have you selected

Bring the tentative Organization Table

Per Session programs

AIS Programs

Project Arts Programs

Once you and the SLT discuss the updated CEP and meet with the ISC team, the vision of the school will come together.

Building a Budget: for School Based Staff

Meeting with the ISC

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OK, you’ve gathered your information, secured your funding and met with the ISC. . .

Meeting withthe ISC

Gifts

Grants

ComprehensiveEducationalPlan (CEP)

Reimbursables

OrganizationalChart

SAMs

InitialAllocation

Tax LevyAllocations

RegisterProjections


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. . . You’re ready to open the school. and met with the ISC. . .

Meeting withthe ISC

Gifts

Grants

ComprehensiveEducationalPlan (CEP)

Reimbursables

OrganizationalChart

SAMs

InitialAllocation

Tax LevyAllocations

RegisterProjections


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What would you like to do next? and met with the ISC. . .

Go back to the Workplan(Table ofContents)

Click Here

Look at the Glossary

Click Here

Check out Helpful Links

Click Here

Stop for now, I’ll come back later

Click Here


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Building a Budget: for School Based Staff and met with the ISC. . .

Glossary

AIS - Academic Intervention Services

CEP – Comprehensive Educational Plan

DBOR – Division of Budget, Operation and Review

Galaxy – Budget System

NYSTL – New York State Tax Levy

OTPS – Other Than Personnel Services

Tax Levy - Monies provided by New York City to support educational programs are called Tax Levy funds

Reimbursable – other than Tax Levy funds (to support, not supplant)

SAM – outlines for school allocation for a particular initiative or fund source

SLT – School Leadership Team

TL FSF – Tax Levy Fair Student Funding

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Table of Contents

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Building a Budget: for School Based Staff and met with the ISC. . .

Helpful Links

Principal’s Portal

http://intranet.nycboe.net/DOEPortal/Principals/default.htm

Famis Portal

https://dfoforms.nycenet.edu/FamisPortal

My Galaxy

http://mygalaxy.nycenet.edu/

School Allocation Memorandum

http://schools.nyc.gov/offices/d_chanc_oper/budget/dbor/allocationmemo/fy08_09/AM_Default.html

Standard Operating Procedures

http://schools.nyc.gov/NR/rdonlyres/39CF59B6-89F5-4ACB-A859-FBF1CB2C227C/0/otpspurchasesMarch06.pdf

Reimbursable Handbook

http://schools.nyc.gov/NR/rdonlyres/55FEA275-257C-407F-B6E2-757C751C334C/36608/Reimbursablehandbook408b.pdf

School Based Gifts and Grants Reporting System

http://nycboe.net/schools/giftsgrants

Go to

Table of Contents

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Building a Budget: for School Based Staff and met with the ISC. . .

Helpful Links

Resource Guide to School Budgets

http://schools.nyc.gov/Documents/FSF/NYC_FSF%20Guide_052208.pdf

Craft Budgeting Tool

http://schools.nyc.gov/Documents/FSF/CRAFT%20FY%2009_DRAFT_5-27-08.ppt

School Budget Overview

http://schools.nyc.gov/AboutUs/BudgetsFairStudentFunding/YourSchoolBudget/default.htm

FY 08 and FY 09 Funding Stream Comparison

http://schools.nyc.gov/AboutUs/BudgetsFairStudentFunding/YourSchoolBudget/AllocationComparison.htm

Division of Budget and Operations & Review (DBOR):

http://schools.nyc.gov/offices/d_chanc_oper/budget/dbor/

DBOR Intra-net Website:

http://www.nycboe.net/AdminOrg/Finance/budget/dbor/dbor_intranet/

Division of Financial Operations-Payroll Memoranda:

http://schools.nyc.gov/Offices/DFO/PayrollAdministration/MostPopularClicks/PayrollMemoranda.htm

Go to

Table of Contents

End Session


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OK, just click below and we’re finished for now and met with the ISC. . .

To exit the program,click here

Click Here


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