ISO 14001:2004 Environmental Management Systems. Implementation. Martyn Clark SGS United Kingdom. SGS Group. Established in 1878 - Head Office in Geneva, Switzerland Core business is Testing, Verification and Certification Services
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International standard for Environmental Management Systems (EMS) which specifies requirements that help organisations, identify, evaluate, manage and improve their impact on the environment
Eco-Management and Audit Scheme (EMAS)
EU wide environmental registration scheme requires organisations to produce a public statement on environmental performance. EMAS incorporates ISO 14001
British standard which breaks down the implementation process for ISO 14001 or EMAS into 6 stages
ISO 14001 can be implemented in all areas of an organisations, large and small, one site or multiple sites including:
ISO 14001:2004 is an international management system standard designed to help organisations manage its environmental impacts including:
Controlling significant environmental aspects to prevent pollution and minimise resource usage
Continually improving environmental performance by setting and achieving environmental objectives in areas such as climate change, sustainable development, energy efficiency, resource consumption, waste, emissions to air, releases to water and land etc.
Procedures to deliver compliance with legal & other requirements
The standard like a number of other international management system standards is based on the PLAN – DO – CHECK – REVIEW model. The main requirements are:
Produce an Environmental Policy that reflects the organisation, its environmental impacts and commitment to comply with legislation and improve environmental performance
Identify environmental aspects (risks) and find out which ones can have a significant impact on the environment
Manage the significant environmental aspects by either control measures (hard or soft) or by setting improvement objectives to bring about better control
Identify environmental legislation that has to be complied with and evaluate the level of compliance
Develop environmental objectives and targets and a management programme to achieve these objectives
Audit and review the Environmental Management System to identify any areas of weakness and drive improvementISO 14001:2004 – The main requirements
ISO 14001 can be used to address many of the environmental issues facing organisations, cut costs and improve quality
This includes issues relating to both the provision of medical care and management of the estate
These can include:
Climate Change - Further reduction of the carbon footprint to help achieve year on year reduction targets and CRC reductions
Energy consumption – Large heat and lighting demand in organisations and across the estate
Water consumption – Laundries, cleaning activities and domestic usageISO 14001:2004 – The issues
Waste issues facing – Application of the waste hierarchy (i.e. Reduce, Reuse, Recycle etc.), safe management & disposal of clinical, radioactive and hazardous waste
Transport – Employees and supplies
Procurement – Supplies, consumables, food and construction materials etc.
Sustainable buildings – from design through to constructionISO 14001:2004 – The issues
There many benefits associated with a good EMS, both tangible benefits for organisations as well as for the environment. These can include:
Cost savings due to reduction in waste, materials / supplies consumed and energy use
Improved compliance with environmental legislation and relationship with environmental regulators
Improved working environment for employees
Demonstration of environmental commitment to stakeholders, the local community, charities etc.ISO 14001:2004 – The benefits
In their 2006 position statement tangible benefits for Defra also identified the following benefits of an externally certified EMS:
Protection of reputational value
Confidence that the EMS meets recognised requirements and standards
Independent review of the way the organisation is committed to its activities and their associated impacts on the environment
Enhanced value and assurance to customers in the supply chain
Closer involvement of employees and other stakeholdersISO 14001:2004 – The benefits
On site Pre-audit (Stage 1)
Document review (Stage 1)
On site Certification Audit (Stage 2)
Certification granted on completion of successful audit
Ongoing surveillance – 6 monthly or annually
Extensions to scope
The time required to conduct an ISO 14001 audit is related to extent of the sites environmental impacts and the legislation that applies
Outline information required to prepare a proposal includes:
The scope of certification** i.e. the activities carried out by the organisation
Site location and details
The number of sites
The number of employees
An overview of the significant environmental aspects and most applicable legislation
Upon receipt of your signed application SGS will:
Acknowledge receipt of your application
Supply you with contact details for the administration team in the local SGS office
Allocate an EMS Lead Auditor who has experience of both the processes and environmental issues of the NHS
Arrange a date convenient for you when the Pre-audit can take place
Stage 1 - Pre-audit
Is the EMS designed to achieve Environmental Policy?
Have all environmental aspects been evaluated and does methodology used lead to logical conclusions regarding significance?
Have all Legal & other requirements been identified and has and an evaluation of compliance taken place?
Have procedures been put in place to respond to external communications?
Has a management review taken place and have internal audits been planned and have commenced?
Stage 1 – Document review
Generally undertaken off-site but can also be performed on site
A review of EMS documentation and relevant records to establish that all the clauses of ISO 14001 have been adequately addressed within the EMS
Documents and records reviewed would typically include: Environmental Policy, EMS manual and procedures, registers of environmental aspects and legal & other requirements, objectives & targets, and any environmental permits, consents or licences
Stage 2 Audit
To confirm that the organisation adheres to its own policies, objectives and procedures,
To confirm that the EMS conforms with all the requirements of ISO 14001 and is achieving the organisation’s policy objectives
To determine whether the EMS is capable of, and designed to, achieve on-going compliance with applicable regulatory requirements
To determine whether the EMS is capable of achieving continual improvement and preventing pollution.
Provide integrated UKAS Accredited audits with other standards to save your time and money, for example:
Provide experienced, qualified EMS auditors in your area
Provide accredited environmental training courses
Seminars, newsletters, white papers and case studies to keep you up-to-date – examples provided here.
Certification within the NHS – potential to share best practice without breeching confidentiality agreements
ISO 14001 certification
BS 8555 assessment
EMAS verification / validation
ISO 50001 certification - Energy Management Systems
EU Emissions Trading Scheme verification
Environmental, Sustainability & CSR Report verification
BS 8901 certification – Sustainable Event Management Systems
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