Scholarship and Fellowship Updates for IUB Fiscal Officers (CATS) 10/26/2005 Putting the Pieces Together. For the Next 30 Minutes . . . . What do fiscal officers need to know about scholarships and fellowships? How should our office process funding for students?
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What do fiscal officers need to know about scholarships and fellowships?
How should our office process funding for students?
What resources are available to me as a fiscal officer?
What resources are available to our students?
Scholarship: Funding to assist undergraduate students in the pursuit of a course of study or research, provided those payments or benefits were not made in a “quid pro quo” exchange for the performance of services for the benefit of the University.
Fellowship: Similar to “scholarship”, but with these 3 differences:
Fee remissions: Funding that is restricted to students’ fees in SIS Student Financials (Bursar system).
Student Information System (SIS) – Scholarships and fellowships should be processed through the SIS for enrolled students if the funding falls into one of these categories:
IU must comply with federal guidelines:
Enables IU to provide complete and accurate summary data for mandated state and national reports provided through University Reporting and Research, as well as FMS.
Enables IU to claim appropriate Title IV funding for campus-based financial aid programs. Funding is determined in part from total scholarships and fellowships processed through SIS.
Financial Information System (FIS) and Travel Management – Funding for students for purposes other than those listed on the previous slide, should be processed through another appropriate system at IU.
Examples include using the FIS to reimburse a student for research expenses, as well as using Travel Management to process travel reimbursements and advances for IU-approved overseas study that is not sponsored by the Office of Overseas Study. Contact your chart of accounts manager for guidance.
Indiana University has a policy that limits the involvement/support from IU for students who choose to study or do research in a country with a U.S. State Department Travel Warning: http://www.indiana.edu/~overseas/policies/warnings.shtml . This means that the University cannot provide any funding to these students, including scholarship and fellowship funding.
Any funding for the benefit of IU degree-seeking students that is administered by IU staff or processed through IU systems must follow the guidelines above.
This includes funds processed through the IU Foundation.