Greek Emergency Planning. Georgia Institute of Technology ▪ Greek Affairs. Meeting Agenda. Introductions Office of Homeland Security Office of Fire Safety House Manager Guide What Needs to be Done Making a Game Plan Questions. Office of Homeland Security.
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Greek Emergency Planning
Georgia Institute of Technology ▪ Greek Affairs
Gather/prepare the following data before filling out the template.
Responsible personnel for each floor and their telephone numbers
Location of Assembly Areas after evacuation
Identification of all Fire Pull Stations
Identification of all Fire Extinguishers
Begin determining Evacuation Routes to Assembly Areas
Prepare floor plans
Buy a red 1 ½ inch three ring binder and section dividers = REDBOOK
Once all the data is collected, download the templateand input your information.
Organize completed template information in Redbook, utilizing section dividers.
Submit completed plans electronically to the Homeland Security on a CD and Greek Affairs via email.
Building Emergency Plan: Preparing your chapter’s REDBOOK
Each Greek facility must designate a Building Manager (BM) who will act as the representative for planning and coordination of incident response.
The BM will act as the single point of contact during an emergency.
The BM is also responsible for updating and educating residents about the chapter facility’s Emergency Building Plan each semester.
After-Hours Building Emergency Plan: Supplemental Information
for your REDBOOK
The supplement to the building emergency plan should be used for all after-hour activities, including fraternity/sorority events.
Consider who will be responsible for after hour activities, how floor monitors will be assigned and function.
Plans should also include a method of communication, alerting residents/guests to the location of exit routes, evacuation procedures, fire pull stations, fire extinguishers, and assembly areas.
What to do:
Review your chapter’s current Emergency Action Plan and After Hours Plan
Update Emergency Action Plan and After Hours Plan using new template
Review floor plans and post on the back of each door and near exits
Compile information and organize by section using dividers
Organize information in red binder
Place REDBOOK in common area
Electronically turn REDBOOK information in to Homeland Security and Greek Affairs
Educate chapter about emergency plans and exit routes
Limited response to fire-related emergencies
Inspection and maintenance of fire extinguishers
Courtesy inspections of buildings to ensure compliance with safety standards
Special event services
Investigation of fires involving Institute property
Collaboration with Facilities Planning in improving early warning and fire detection systems
Advice and consultation on fire code compliance and other fire safety issues
Why take fire safety classes?
1 out of every 3 people in this room will have an experience with fire in their lifetime.
Over 4,000 people die each year from fires, over 27,000 are injured.
Education gives you the training needed to make good choices.
From 1990 to 2000:
Annual average of 1,700 fires in on-campus residence halls and fraternity and sorority housing.
Over 50 fire deaths occurred in on-campus halls and fraternity and sorority housing during this decade
Half of the fires and 75% of the deaths occurred in fraternity and sorority housing
Average fraternity and sorority housing property loss was $580,000.
National Fire Protection Association
2004, University of Mississippi:
Fire destroyed fraternity house and killed three.
2003, University of Connecticut:
Fire destroyed fraternity house
2003, University of Wisconsin-Madison: Fire destroyed fraternity house
1996, University of North Carolina, Chapel Hill: Fire killed five and injured three.
College Fire Prevention Act
How should fire inspection records be managed?
Records should be kept in the facility.
Scanned copies of inspections should be emailed to Darby Frizzell, Coordinator of Greek Affairs, at.
What is the relationship with Georgia Tech concerning fire code inspections?
Office of Fire Safety
Demonstrations and educational programs concerning fire safety
Liaisons with City of Atlanta Fire Marshal’s Office.
Office of Greek Affairs
Work with house corporation boards and headquarters to gather resources and information
Support chapters in their efforts to be compliant with fire code.
City of Atlanta Fire Marshal’s Office
Walter Parker, Chief of Inspections
Office: 404-853-7065 and Cell: 404-557-4186
H.B. Dodson, Jr., Fire Marshal
Office: 404-853-7062 and Cell: 404-557-4003
Arranging Fire Code Inspections
Who has the responsibility of arranging Greek facility fire code inspections and ensuring they are up to code?
Owners of Greek facilities
Owners must comply with expectations outlined by the City of Atlanta.
Who has jurisdiction to inspect Greek facilities?
The City of Atlanta
Georgia Tech does not have jurisdiction to inspect non-board of regents houses. They provide courtesy inspections.
How often should Greek facilities be inspected?
Twice a year
Who should be contacted to arrange an inspection?
The City of Atlanta Fire Marshal’s Office
Contact Chief Dodson at 404-853-7062 (office) or 404-557-4003 (cell).
How can we ensure that inspections are completed?
Keep records of phone conversations with Fire Marshal’s Office, noting time and date of the conversation.
Follow-up before the inspection appointment to confirm time and date, noting name and contact information of inspector.
Follow-up after the inspection to discuss any needed steps to be in compliance and to arrange second inspection.
If you encounter difficulties, please contact Mike Hodgson, Campus Fire Marshal, at [email protected]
Section 1: Introduction to the HMG
The Role of Greek Affairs
House Manager General Responsibilities
Guidelines for Success
Know Your Constituents
Section 2: Facility Management 101
The Public Relations Approach
General Facility Maintenance
Facility Self-Inspection Form
Waste Management Guidelines
Closing the Chapter Facility Checklist
Section 3: Safety & Risk Management
General Safety Suggestions
Emergency Notification Procedures
Section 4: Facility Projects & Tasks
Risk Management Project Timeline
Risk Management Projects and Tasks
Fire Inspection Information
Fire Safety Important Contacts
Section 5: Resources
Online Facility Resources
Access the House Manager Guide online @ www.greek.gatech.edu.
Online Emergency Update Form
Online Roster Update Form
House Manager Guide
Education and Resources
GT Emergency Action Plan
Building Emergency Action Plan
After Hours Emergency Action Plan
GT Fire Safety Training:
National Fire Protection Agency:
Director, Homeland Security
404-894-8392 or 404-486-3465
Coordinator of Homeland Security
Buck C. Cooke
Asst. Dean/Director of Greek Affairs
Coordinator of Greek Affairs