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Making Invitations

Making Invitations. Unit 5. Reading and Writing. 高等教育出版社 高等教育电子音像出版社. 1. Getting Things Ready. 2. 3. Things to Do. Things to Write. Unit 5 Making Invitations. Career Skill Description. 4. More Things to Do. next. Section 1 Getting Things Ready. In this unit, you will learn to:. 3.

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Making Invitations

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  1. Making Invitations Unit 5 Reading and Writing 高等教育出版社 高等教育电子音像出版社

  2. 1 Getting Things Ready 2 3 Things to Do Things to Write Unit 5Making Invitations Career Skill Description 4 More Things to Do

  3. next Section 1Getting Things Ready In this unit, you will learn to: 3 2 1 • make responses to invitations • write letters of invitation • understand invitations through reading

  4. next Section 1Getting Things Ready

  5. Activity 2: Read the passage in Section 2 and complete the following paragraph. back Section 1Getting Things Ready Writing and delivering invitations to 1)___________, potential customers, or colleagues to attend your important 2)_____________ occasions requires careful attention. Though great opportunities 3)____ in it, if done improperly, it can cause 4)__________ results. The eight guidelines in the passage will help you make your business invitation letters 5)___________ and effective customers business-related lie undesired professional

  6. Listen and Write Related Information Read and Think Things to Do Activity Two back Section 2Things to Do Activity One

  7. Accepting and Declining an Invitation Accepting an invitation is a good way to get out of your comfort zone and develop relationships, but sometimes turning down the offer is the only realistic solution for those with a busy schedule or personal reasons. Things for you to consider and to do: 1 . Understand why you were invited. Is your friend inviting you? Do you work in a small company, and your boss is inviting you to dinner? Are you expected to attend this invitation? What would the consequences be if you didn't attend? Section 2Things to Do Related Information:

  8. 2. Weigh the importance of this invitation. There are many social obligations we face throughout life, some more important than others. A social event that typically occurs once in a lifetime, such as a 'coming of age' party or someone's wedding, should have more importance over a night at the movies. How does this invitation rate compared with your existing obligations and priorities? 3. Thank the person. Someone is taking their time to invite you to some event they feel is worthwhile. Thank the person for their consideration. Section 2Things to Do

  9. 4. Create a delay if needed. If you're confronted in person with a verbal invitation, respond with a request to check your schedule. This may be communicated within aquestion, as in "do you mind if I check my schedule and get back to you?", or a statement, "I really need to check my schedule before I commit to anything". 5. Be honest. To an extent, truthfully give the person a yes or no response. Sometimes a direct answer is desired, especially if the invitation is a social event with an RSVP. Section 2Things to Do

  10. 6. Follow up with a positive conclusion. If applicable, let the person know you are interested in accepting the social event at a different time or under different circumstances. Showing interest softens the rejection of an offer. 7. Accept the first invitation or don't accept any if you received more than one for a particular night that would overlap or conflict. back Section 2Things to Do

  11. back Section 2Things to Do Activity One Listen and Write professional prize drawing recipient as far ahead as possible start with at the bottom of related to electronic copy incentive countdown

  12. back next Section 2Things to Do Why is writing and delivering invitations important? 1 Read and Think What information should be included in a short, effective invitation? 2 What guidelines are useful for making a professional and effective business invitation letter? 3

  13. Writing and delivering invitations to customers, potential customers, or colleagues to attend your important business-related occasions requires careful attention. Though great opportunities lie in it, if done improperly, it can cause undesired results. The following guidelines will help you make your business invitation letters professional and effective: words sentences Read and Think A Quick Guide to Writing a Business Invitation Letter

  14. 1) Pay personal attention – Although it requires a little more effort, it pays off. Start your invitation with the recipient’s first name, i.e., "Dear George" is far more effective than "Dear Madam or Sir". We all like to read our names. 2) Make it brief - People are busy; they prefer a short, effective invitation that quickly answers the following questions: What? Where? When? Tell them clearly and briefly. 3) Be creative - Use humor or something related to your business that makes people smile. This may increase their interest in your event. words Read and Think

  15. 4) Offer an incentive - It shows you understand that your invitees’ time is valuable. Invite them to a free luncheon or enter them in a prize drawing. Incentives also serve to keep your guests there until the end. 5) Set a convenient date - Plan your occasion as far ahead as possible and you give your invitees more opportunity to keep the date open. 6) Add RSVP information - Include RSVP at the bottom of the invite if you need to know who will be attending; for example, 'RSVP' followed by your telephone number. words sentences Read and Think

  16. 7) Send reminders - Send an electronic copy of your invitation as a reminder seven and three days before the occasion, with the Subject line “Countdown to Bluesky luncheon - only three more days!” 8) Determine the wording - Should the language be formal or informal? A formal invitation might say, 'Dr. and Mrs. Stanley request the pleasure of your company,' whereas a more casual note might say, 'Please join us.' words back Read and Think translation

  17. Find out the different types of invitations and share your ideas with your partner. next Read and Think Task 1 Problem-solving Generally speaking, invitations fall into three main types: diplomatic, business and personal. The first two tend to be formal while the last one can be either formal or informal, depending on the event itself. Diplomatic and business invitations are more or less the same in terms of format and wording. Personal invitations are varied based on the nature of the event. Personal invitations may include weddings, anniversaries, bridal & baby showers, birthdays, graduations, communions, confirmations, housewarmings, etc.

  18. Task 2 Write T/F (True or False) for each of thefollowing statements. 1. Writing and delivering business invitation letters requires careful attention. 2. Though business-related occasions may bring great opportunities, improper invitations may cause undesired results. 3. It’s more effective to start your invitation with "Dear Madam or Sir". next Read and Think T T F

  19. 4. Incentives may serve to keep your guests there until the end. 5. In order to have more guests, you’d better plan your occasion as early as possible. 6. An informal invitation might say, 'Dr. and Mrs. Stanley request the pleasure of your company.' next Read and Think T T F

  20. 1. Can you list the guidelines which help you make your business invitation letters professional and effective? Pay personal attention, make it brief, be creative, offer an incentive, set a convenient date, add RSVP information, send reminders and determine the wording. 2. Why should one plan an occasion as far ahead as possible? Because doing so may give the invitees more opportunity to keep the date open. next Read and Think Task 3 Give brief answers to the following questions.

  21. 3. How can you increase the invitee’s interest in your event? To use humor or something related to your business that makes people smile. 4. What should you do if you need to know who will be attending your event? To include RSVP at the bottom of the invitation; for example, 'RSVP' followed by your telephone number. 5. What can be used as a reminder? An electronic copy of your invitation may be sent to the invitee seven and three days before the occasion. next Read and Think

  22. A B 1. 请回复 a. briefly and clearly 2. 主题行 b. a potential customer 3. 尽可能提早 c. business-related 4. 倒记时 d. prize drawing 5. 业务相关的 e. as far ahead as possible 6. 抽奖 f. subject line 7. 简洁明了 g. RSVP 8. 潜在客户 h. countdown 9. 免费午餐 i. a business invitation letter 10. 商务邀请函 j. free lunch/luncheon next Read and Think Task 4 Match A with B. 1- g 2-f 3-e 4-h 5-c 6-d 7-a 8-b 9. j 10. i

  23. Task 5Fill in the blanks with the right words or phrases. Change the form where necessary. 1. Gorge kept his coat on, _______ it was warm in the room. 2. When you set the date, please inform us _________________________. 3. Radar employs radio waves ________ sonar uses sound waves. 4. Which one do you _____, a glass of sherry or a cocktail? Read and Think start with pay attention countdown although as far ahead as possible prefer pay off incentive whereas related to although as far ahead as possible whereas prefer

  24. 5. We should __________ to the issue of environmental protection. 6. The _______________ was well under way. 7. Let’s ________ our party _________ a light music. 8. Your efforts will ___________ in the long run. 9. The management is taking ___________ measures to increase the company’s productivity. 10. There are many job opportunities ____________ my major. back Read and Think pay attention countdown start with pay off incentive related to

  25. Writing and delivering invitations to customers, potential customers, or colleagues to attend your important business-related occasions requires careful attention. Though great opportunities lie in it, if done improperly, it can cause undesired results. The following guidelines will help you make your business invitation letters professional and effective: back Read and Think A Quick Guide to Writing a Business Invitation Letter

  26. 1) Pay personal attention – Although it requires a little more effort, it pays off. Start your invitation with the recipient’s first name, i.e., "Dear George" is far more effective than "Dear Madam or Sir". We all like to read our names. 2) Make it brief - People are busy; they prefer a short, effective invitation that quickly answers the following questions: What? Where? When? Tell them clearly and briefly. 3) Be creative - Use humor or something related to your business that makes people smile. This may increase their interest in your event. back Read and Think

  27. 4) Offer an incentive - It shows you understand that your invitees’ time is valuable. Invite them to a free luncheon or enter them in a prize drawing. Incentives also serve to keep your guests there until the end. 5) Set a convenient date - Plan your occasion as far ahead as possible and you give your invitees more opportunity to keep the date open. 6) Add RSVP information - Include RSVP at the bottom of the invite if you need to know who will be attending; for example, 'RSVP' followed by your telephone number. back Read and Think

  28. 4) Offer an incentive - It shows you understand that your invitees’ time is valuable. Invite them to a free luncheon or enter them in a prize drawing. Incentives also serve to keep your guests there until the end. 5) Set a convenient date - Plan your occasion as far ahead as possibleand you give your invitees more opportunity to keep the date open. 6) Add RSVP information - Include RSVP at the bottom of the invite if you need to know who will be attending; for example, 'RSVP' followed by your telephone number. back Read and Think

  29. 7) Send reminders- Send an electronic copy of your invitation as a reminder seven and three days before the occasion, with the Subject line “Countdown to Bluesky luncheon - only three more days!” 8) Determine the wording- Should the language be formal or informal? A formal invitation might say, 'Dr. and Mrs. Stanley request the pleasure of your company,' whereas a more casual note might say, 'Please join us.' (314 words) back Read and Think translation

  30. deliver: vt. bring or transport to the proper place or recipient; distribute 递送；分发 For example: His job is to deliver groceries for a supermarket. 他的工作是为一家超市运送食品。 It’s time to deliver the mail. 该投递邮件了。 back Language Study

  31. potential: a. capable of being but not yet in existence; latent 潜在的；潜伏的 For example: He found a potential problem in the plan. 他发现了计划里潜在的问题。 You may have potential abilities for the job. 你可能有干好那件工作的潜能。 back Language Study

  32. lie: vi. exist; be 存在，在于 For example: The solution lies in research. 答案在研究中。 His failure lies in his laziness. 他的失败在于他的懒惰。 back Language Study

  33. undesired: a. not wanted or desired 不期望的；不受欢迎的 For example: The speech brought about undesired results. 这次演讲带来了不希望发生的结果。 Such behaviors are undesired here. 这种行为在这里不受欢迎。 back Language Study

  34. if done improperly ...: This is an elliptical sentence meaning “if it is done imporperly”, where it is refers to the writing and delivering of invitations. back Language Study

  35. guidelines: n. official instructions or advice about how to do something 指导方针；行动纲领 For example: The Department of Education has issued new national guidelines for science teachers. 教育部发布了新的全国理科教师指导条例。 New employees are supposed to follow the guidelines strictly. 希望新职员严格按照指南办事。 back Language Study

  36. professional: a. showing a high level of skill or training专业的；内行的 For example: It is a firm with the most professional approach to marketing. 这是一家具有最专业营销手段的公司。 back Language Study

  37. pay off: bring benefit or reward 得到回报；盈利 For example: All those weeks of studying will pay off when you take the exam. 所有那几周的学习都会在考试的时候见成效。 The investment in the stock market paid off poorly. 在股市上的投资得到了可怜的回报。 back Language Study

  38. creative: a. involving a lot of imagination and new ideas 创造性的；创新的 For example: The government should make creative use of tax and incentives to achieve economic goals. 政府应该为实现经济目标而对税收和激励机制的创造性使用。 Human beings are creative animals. 人类是有创造力的动物。 back Language Study

  39. incentive: n. something, such as the fear of punishment or the expectation of reward, that induces action or motivates effort 奖励；刺激; 诱因; 动机 For example: They want to stimulate growth in the region by offering incentives to foreign investors. 他们想用奖励外商投资的办法来刺激该地区的发展。 Incentives play an important role in modern management. 激励在现代管理中发挥着重要作用。 back Language Study

  40. luncheon: lunch, especially a formal lunch for a lot of people （正式的）午餐 For example: They treated the guest to a lucheon in the best restaurant. 他们在最好的酒店里用午宴宽带客人。 We’re expecting the yearly luncheon. 我们正期待一年一度的大午餐。 back Language Study

  41. Plan your occasion as far ahead as possible and you give your invitees more opportunity to keep the date open. The sentence pattern “imperative + and” is equal to “If ..., ...” For example: Give me enough financial support and I’ll finish the project in time. 如果给我足够的财力支持，我会按时完成那个项目的。 Say it again and I’ll leave at once. 你在说一遍，我就立马走人。 back Language Study

  42. RSVP: a French expression meaning ‘please reply’ used on written invitations to ask the person invited to say whether they can go to a social event or not （请柬用语）请赐复 back Language Study

  43. reminder: n. a letter or note that reminds one of something that they need to do or need to remember （提醒人记住某事的）提示信件；提示便条 For example: This is just a reminder to let you know that Stefan’s arriving on Saturday. 这只是张提示便条，提醒你斯蒂芬星期六会到。 Send them a reminder a month ahead. 提前一个月给他们寄一封提示函。 back Language Study

  44. wording: n. the words that are used in a particular piece of writing or speech 用词；措词 For example: The wording of the proposal needs careful consideration. 提议的措词还需仔细推敲。 Mind your wording! 注意你的措辞！ back Language Study

  45. whereas: conj. while on the contrary然而；但是；相反 For example: She is clever whereas he is dull. 她很聪明，而他却愚笨。 He prefers tea whereas I prefer coffee. 他喜欢茶而我喜欢咖啡。 back Language Study

  46. 书写商务邀请函的快速指南 书写及发送邀请函给客户、潜在的客户或同事，邀请其参加重要的商务活动，需要谨慎对待。尽管其中蕴涵着巨大的商机，但如果处理不当，会造成不尽人意的结果。以下的指南有助于你制作出专业、高效的商务邀请函： 1）个性化 --- 尽管有点麻烦, 但这是值得的。以收信人的名开始你的邀请函，例如，“亲爱的乔治”远比“亲爱的女士或先生”的效果更好。人们都喜欢读到自己的名字。 2）简洁 --- 人们都很忙，喜欢简短、高效的邀请函，清楚、简洁地说明何事，何地点，何时。 next Translation

  47. 3）新意 --- 运用你的幽默感或使用引人发笑的、与你业务相关的言语。这样可以引起别人对你所邀请的事情的兴趣。 4）略施小惠 --- 这么做说明你懂得被邀请人的时间的宝贵。邀请他们参加一个免费的午餐或抽奖。这样做还可以把你的客人留到活动结束。 5）确定一个方便的时间 --- 尽可能地提早做出安排，以便留给被邀请人更多的机会腾出空闲。 6）添加RSVP信息 --- 如果你需要知道有谁将会参加活动，就在邀请函的底部写上RSVP（请回复），例如，可以在‘RSVP’后面提供你的电话号码。 next Translation

  48. 7）提醒 --- 在活动开始的一周前和三天前，发送电子版的邀请函作为提醒，例如，主题行为“Bluesky午餐倒记时---还有三天啦！” 8）确定言语风格--- 邀请函的语言应该是正式的呢？还是非正式的呢？一封正式的邀请函，可以这样措辞：“Stanley博士携Stanley女士期望您的参与”，而较为随意的便条可以说“请参加到我们的活动吧”。 back Translation

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