Making invitations
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Making Invitations. Unit 5. Reading and Writing. 高等教育出版社 高等教育电子音像出版社. 1. Getting Things Ready. 2. 3. Things to Do. Things to Write. Unit 5 Making Invitations. Career Skill Description. 4. More Things to Do. next. Section 1 Getting Things Ready. In this unit, you will learn to:. 3.

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Making Invitations

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Making invitations

Making Invitations

Unit 5

Reading and Writing

高等教育出版社 高等教育电子音像出版社


Unit 5 making invitations

1

Getting Things Ready

2

3

Things to Do

Things to Write

Unit 5Making Invitations

Career Skill Description

4

More Things to Do


Section 1 getting things ready

next

Section 1Getting Things Ready

In this unit, you will learn to:

3

2

1

  • make responses to invitations

  • write letters of invitation

  • understand invitations through reading


Section 1 getting things ready1

next

Section 1Getting Things Ready


Section 1 getting things ready2

Activity 2: Read the passage in Section 2 and complete the following paragraph.

back

Section 1Getting Things Ready

Writing and delivering invitations to 1)___________, potential customers, or colleagues to attend your important 2)_____________ occasions requires careful attention. Though great opportunities 3)____ in it, if done improperly, it can cause 4)__________ results. The eight guidelines in the passage will help you make your business invitation letters 5)___________ and effective

customers

business-related

lie

undesired

professional


Section 2 things to do

Listen and Write

Related Information

Read and Think

Things to Do

Activity Two

back

Section 2Things to Do

Activity One


Section 2 things to do1

Accepting and Declining an Invitation

Accepting an invitation is a good way to get out of your comfort zone and develop relationships, but sometimes turning down the offer is the only realistic solution for those with a busy schedule or personal reasons. Things for you to consider and to do:

1 . Understand why you were invited. Is your friend inviting you? Do you work in a small company, and your boss is inviting you to dinner? Are you expected to attend this invitation? What would the consequences be if you didn't attend?

Section 2Things to Do

Related Information:


Section 2 things to do2

2. Weigh the importance of this invitation. There are many social obligations we face throughout life, some more important than others. A social event that typically occurs once in a lifetime, such as a 'coming of age' party or someone's wedding, should have more importance over a night at the movies. How does this invitation rate compared with your existing obligations and priorities?

3. Thank the person. Someone is taking their time to invite you to some event they feel is worthwhile. Thank the person for their consideration.

Section 2Things to Do


Section 2 things to do3

4. Create a delay if needed. If you're confronted in person with a verbal invitation, respond with a request to check your schedule. This may be communicated within aquestion, as in "do you mind if I check my schedule and get back to you?", or a statement, "I really need to check my schedule before I commit to anything".

5. Be honest. To an extent, truthfully give the person a yes or no response. Sometimes a direct answer is desired, especially if the invitation is a social event with an RSVP.

Section 2Things to Do


Section 2 things to do4

6. Follow up with a positive conclusion. If applicable, let the person know you are interested in accepting the social event at a different time or under different circumstances. Showing interest softens the rejection of an offer.

7. Accept the first invitation or don't accept any if you received more than one for a particular night that would overlap or conflict.

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Section 2Things to Do


Section 2 things to do5

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Section 2Things to Do

Activity One Listen and Write

professional

prize drawing

recipient

as far ahead as possible

start with

at the bottom of

related to

electronic copy

incentive

countdown


Section 2 things to do6

back

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Section 2Things to Do

Why is writing and delivering invitations important?

1

Read and

Think

What information should be included in a short, effective invitation?

2

What guidelines are useful for making a professional and effective business invitation letter?

3


Read and think

Writing and delivering invitations to customers, potential customers, or colleagues to attend your important business-related occasions requires careful attention. Though great opportunities lie in it, if done improperly, it can cause undesired results. The following guidelines will help you make your business invitation letters professional and effective:

words

sentences

Read and Think

A Quick Guide to Writing a Business Invitation Letter


Read and think1

1) Pay personal attention – Although it requires a little more effort, it pays off. Start your invitation with the recipient’s first name, i.e., "Dear George" is far more effective than "Dear Madam or Sir". We all like to read our names.

2) Make it brief - People are busy; they prefer a short, effective invitation that quickly answers the following questions: What? Where? When? Tell them clearly and briefly.

3) Be creative - Use humor or something related to your business that makes people smile. This may increase their interest in your event.

words

Read and Think


Read and think2

4) Offer an incentive - It shows you understand that your invitees’ time is valuable. Invite them to a free luncheon or enter them in a prize drawing. Incentives also serve to keep your guests there until the end.

5) Set a convenient date - Plan your occasion as far ahead as possible and you give your invitees more opportunity to keep the date open.

6) Add RSVP information - Include RSVP at the bottom of the invite if you need to know who will be attending; for example, 'RSVP' followed by your telephone number.

words

sentences

Read and Think


Read and think3

7) Send reminders - Send an electronic copy of your invitation as a reminder seven and three days before the occasion, with the Subject line “Countdown to Bluesky luncheon - only three more days!”

8) Determine the wording - Should the language be formal or informal? A formal invitation might say, 'Dr. and Mrs. Stanley request the pleasure of your company,' whereas a more casual note might say, 'Please join us.'

words

back

Read and Think

translation


Read and think4

Find out the different types of invitations and share your ideas with your partner.

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Read and Think

Task 1 Problem-solving

Generally speaking, invitations fall into three main types: diplomatic, business and personal. The first two tend to be formal while the last one can be either formal or informal, depending on the event itself. Diplomatic and business invitations are more or less the same in terms of format and wording. Personal invitations are varied based on the nature of the event. Personal invitations may include weddings, anniversaries, bridal & baby showers, birthdays, graduations, communions, confirmations, housewarmings, etc.


Read and think5

Task 2 Write T/F (True or False) for each of thefollowing statements.

1. Writing and delivering business invitation letters requires careful attention.

2. Though business-related occasions may bring great opportunities, improper invitations may cause undesired results.

3. It’s more effective to start your invitation with "Dear Madam or Sir".

next

Read and Think

T

T

F


Read and think6

4. Incentives may serve to keep your guests there until the end.

5. In order to have more guests, you’d better plan your occasion as early as possible.

6. An informal invitation might say, 'Dr. and Mrs. Stanley request the pleasure of your company.'

next

Read and Think

T

T

F


Read and think7

1. Can you list the guidelines which help you make your business invitation letters professional and effective?

Pay personal attention, make it brief, be creative, offer an incentive, set a convenient date, add RSVP information, send reminders and determine the wording.

2. Why should one plan an occasion as far ahead as possible?

Because doing so may give the invitees more opportunity to keep the date open.

next

Read and Think

Task 3 Give brief answers to the following questions.


Read and think8

3. How can you increase the invitee’s interest in your event?

To use humor or something related to your business that makes people smile.

4. What should you do if you need to know who will be attending your event?

To include RSVP at the bottom of the invitation; for example, 'RSVP' followed by your telephone number.

5. What can be used as a reminder?

An electronic copy of your invitation may be sent to the invitee seven and three days before the occasion.

next

Read and Think


Read and think9

A B

1. 请回复 a. briefly and clearly

2. 主题行 b. a potential customer

3. 尽可能提早 c. business-related

4. 倒记时 d. prize drawing

5. 业务相关的 e. as far ahead as possible

6. 抽奖 f. subject line

7. 简洁明了 g. RSVP

8. 潜在客户 h. countdown

9. 免费午餐 i. a business invitation letter

10. 商务邀请函 j. free lunch/luncheon

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Read and Think

Task 4 Match A with B.

1- g

2-f

3-e

4-h

5-c

6-d

7-a

8-b

9. j

10. i


Read and think10

Task 5Fill in the blanks with the right words or phrases. Change the form where necessary.

1. Gorge kept his coat on, _______ it was warm in the room.

2. When you set the date, please inform us

_________________________.

3. Radar employs radio waves ________ sonar uses sound waves.

4. Which one do you _____, a glass of sherry or a cocktail?

Read and Think

start with pay attention countdown although as far ahead

as possible prefer pay off incentive whereas related to

although

as far ahead as possible

whereas

prefer


Read and think11

5. We should __________ to the issue of environmental protection.

6. The _______________ was well under way.

7. Let’s ________ our party _________ a light music.

8. Your efforts will ___________ in the long run.

9. The management is taking ___________ measures to increase the company’s productivity.

10. There are many job opportunities ____________ my major.

back

Read and Think

pay attention

countdown

start with

pay off

incentive

related to


Read and think12

Writing and delivering invitations to customers, potential customers, or colleagues to attend your important business-related occasions requires careful attention. Though great opportunities lie in it, if done improperly, it can cause undesired results. The following guidelines will help you make your business invitation letters professional and effective:

back

Read and Think

A Quick Guide to Writing a Business Invitation Letter


Read and think13

1) Pay personal attention – Although it requires a little more effort, it pays off. Start your invitation with the recipient’s first name, i.e., "Dear George" is far more effective than "Dear Madam or Sir". We all like to read our names.

2) Make it brief - People are busy; they prefer a short, effective invitation that quickly answers the following questions: What? Where? When? Tell them clearly and briefly.

3) Be creative - Use humor or something related to your business that makes people smile. This may increase their interest in your event.

back

Read and Think


Read and think14

4) Offer an incentive - It shows you understand that your invitees’ time is valuable. Invite them to a free luncheon or enter them in a prize drawing. Incentives also serve to keep your guests there until the end.

5) Set a convenient date - Plan your occasion as far ahead as possible and you give your invitees more opportunity to keep the date open.

6) Add RSVP information - Include RSVP at the bottom of the invite if you need to know who will be attending; for example, 'RSVP' followed by your telephone number.

back

Read and Think


Read and think15

4) Offer an incentive - It shows you understand that your invitees’ time is valuable. Invite them to a free luncheon or enter them in a prize drawing. Incentives also serve to keep your guests there until the end.

5) Set a convenient date - Plan your occasion as far ahead as possibleand you give your invitees more opportunity to keep the date open.

6) Add RSVP information - Include RSVP at the bottom of the invite if you need to know who will be attending; for example, 'RSVP' followed by your telephone number.

back

Read and Think


Read and think16

7) Send reminders- Send an electronic copy of your invitation as a reminder seven and three days before the occasion, with the Subject line “Countdown to Bluesky luncheon - only three more days!”

8) Determine the wording- Should the language be formal or informal? A formal invitation might say, 'Dr. and Mrs. Stanley request the pleasure of your company,' whereas a more casual note might say, 'Please join us.' (314 words)

back

Read and Think

translation


Language study

deliver: vt. bring or transport to the proper place or recipient; distribute 递送;分发

For example:

His job is to deliver groceries for a supermarket. 他的工作是为一家超市运送食品。

It’s time to deliver the mail. 该投递邮件了。

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Language Study


Language study1

potential: a. capable of being but not yet in existence; latent 潜在的;潜伏的

For example:

He found a potential problem in the plan. 他发现了计划里潜在的问题。

You may have potential abilities for the job. 你可能有干好那件工作的潜能。

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Language Study


Language study2

lie: vi. exist; be 存在,在于

For example:

The solution lies in research. 答案在研究中。

His failure lies in his laziness. 他的失败在于他的懒惰。

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Language Study


Language study3

undesired: a. not wanted or desired 不期望的;不受欢迎的

For example:

The speech brought about undesired results. 这次演讲带来了不希望发生的结果。

Such behaviors are undesired here. 这种行为在这里不受欢迎。

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Language Study


Language study4

if done improperly ...: This is an elliptical sentence meaning “if it is done imporperly”, where it is refers to the writing and delivering of invitations.

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Language Study


Language study5

guidelines: n. official instructions or advice about how to do something 指导方针;行动纲领

For example:

The Department of Education has issued new national guidelines for science teachers. 教育部发布了新的全国理科教师指导条例。

New employees are supposed to follow the guidelines strictly. 希望新职员严格按照指南办事。

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Language Study


Language study6

professional: a. showing a high level of skill or training专业的;内行的

For example:

It is a firm with the most professional approach to marketing. 这是一家具有最专业营销手段的公司。

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Language Study


Language study7

pay off: bring benefit or reward 得到回报;盈利

For example:

All those weeks of studying will pay off when you take the exam. 所有那几周的学习都会在考试的时候见成效。

The investment in the stock market paid off poorly. 在股市上的投资得到了可怜的回报。

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Language Study


Language study8

creative: a. involving a lot of imagination and new ideas 创造性的;创新的

For example:

The government should make creative use of tax and incentives to achieve economic goals. 政府应该为实现经济目标而对税收和激励机制的创造性使用。

Human beings are creative animals. 人类是有创造力的动物。

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Language Study


Language study9

incentive: n. something, such as the fear of punishment or the expectation of reward, that induces action or motivates effort 奖励;刺激; 诱因; 动机

For example:

They want to stimulate growth in the region by offering incentives to foreign investors. 他们想用奖励外商投资的办法来刺激该地区的发展。

Incentives play an important role in modern management. 激励在现代管理中发挥着重要作用。

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Language Study


Language study10

luncheon: lunch, especially a formal lunch for a lot of people (正式的)午餐

For example:

They treated the guest to a lucheon in the best restaurant. 他们在最好的酒店里用午宴宽带客人。

We’re expecting the yearly luncheon. 我们正期待一年一度的大午餐。

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Language Study


Language study11

Plan your occasion as far ahead as possible and you give your invitees more opportunity to keep the date open. The sentence pattern “imperative + and” is equal to “If ..., ...”

For example:

Give me enough financial support and I’ll finish the project in time. 如果给我足够的财力支持,我会按时完成那个项目的。

Say it again and I’ll leave at once. 你在说一遍,我就立马走人。

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Language Study


Language study12

RSVP: a French expression meaning ‘please reply’ used on written invitations to ask the person invited to say whether they can go to a social event or not (请柬用语)请赐复

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Language Study


Language study13

reminder: n. a letter or note that reminds one of something that they need to do or need to remember (提醒人记住某事的)提示信件;提示便条

For example:

This is just a reminder to let you know that Stefan’s arriving on Saturday. 这只是张提示便条,提醒你斯蒂芬星期六会到。

Send them a reminder a month ahead. 提前一个月给他们寄一封提示函。

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Language Study


Language study14

wording: n. the words that are used in a particular piece of writing or speech 用词;措词

For example:

The wording of the proposal needs careful consideration. 提议的措词还需仔细推敲。

Mind your wording! 注意你的措辞!

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Language Study


Language study15

whereas: conj. while on the contrary然而;但是;相反

For example:

She is clever whereas he is dull. 她很聪明,而他却愚笨。

He prefers tea whereas I prefer coffee. 他喜欢茶而我喜欢咖啡。

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Language Study


Translation

书写商务邀请函的快速指南

书写及发送邀请函给客户、潜在的客户或同事,邀请其参加重要的商务活动,需要谨慎对待。尽管其中蕴涵着巨大的商机,但如果处理不当,会造成不尽人意的结果。以下的指南有助于你制作出专业、高效的商务邀请函:

1)个性化 --- 尽管有点麻烦, 但这是值得的。以收信人的名开始你的邀请函,例如,“亲爱的乔治”远比“亲爱的女士或先生”的效果更好。人们都喜欢读到自己的名字。

2)简洁 --- 人们都很忙,喜欢简短、高效的邀请函,清楚、简洁地说明何事,何地点,何时。

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Translation


Translation1

3)新意 --- 运用你的幽默感或使用引人发笑的、与你业务相关的言语。这样可以引起别人对你所邀请的事情的兴趣。

4)略施小惠 --- 这么做说明你懂得被邀请人的时间的宝贵。邀请他们参加一个免费的午餐或抽奖。这样做还可以把你的客人留到活动结束。

5)确定一个方便的时间 --- 尽可能地提早做出安排,以便留给被邀请人更多的机会腾出空闲。

6)添加RSVP信息 --- 如果你需要知道有谁将会参加活动,就在邀请函的底部写上RSVP(请回复),例如,可以在‘RSVP’后面提供你的电话号码。

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Translation


Translation2

7)提醒 --- 在活动开始的一周前和三天前,发送电子版的邀请函作为提醒,例如,主题行为“Bluesky午餐倒记时---还有三天啦!”

8)确定言语风格--- 邀请函的语言应该是正式的呢?还是非正式的呢?一封正式的邀请函,可以这样措辞:“Stanley博士携Stanley女士期望您的参与”,而较为随意的便条可以说“请参加到我们的活动吧”。

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Translation


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