ASEM Human Resource Development Programme on Environment
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ASEM Human Resource Development Programme on Environment. Procedures, Instruments and Tools for Training Management. Planning and development of a HRD Programme Needs Assessment Operation Planning Evaluation and Planning Workshop. Position of the Training Management. Quality Assurance

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ASEM Human Resource Development Programme on Environment

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ASEM Human Resource Development Programme on Environment

Procedures, Instruments and Tools for Training Management


  • Planning and development of a HRD Programme

  • Needs Assessment

  • Operation Planning

  • Evaluation and Planning Workshop

Position of the Training Management

Quality Assurance

and Control

  • Design and Preparation of Measures

  • Provision of tools on WEB

  • Course Characterisation

  • Selection of training providers

  • Selection and evaluation of proposals for Capacity Building measures

  • Follow up

  • Impact chain assessment

  • Work history

  • Institution evaluates impacts

  • Preparation of next HRD Circle

  • Business Process Automation

Training

Management

Process

  • Implementation

  • Full organisation

  • Trainers handbooks

  • Participants evaluation

  • Reporting, Training reports

  • Assessment of training reports

  • Documentation

  • Event completion

  • Master lists

  • Consolidated evaluation reports

  • Archives of training material

  • Knowledge & skills Newsletter


Training Needs Assessment

  • Human Resources of the Target Organisations

  • Their future:

  • -Responsibilities &

  • Tasks

  • With respect to the projects goals

Human Resources of the Target Organisations

Their existing:

-Responsibilities

-Tasks

What Awareness and mind-set, knowledge and skills do they need to be able to perform in the future?

What training events are necessary to bring them there?

What institutional changes are necessary that they can use their new skills?

Who is going to guide and supervise this change process?

Who is going to train the people? – Training Providers

Who is monitoring and evaluation the success and adjust the measures?


Overall Process of the Operation Planning


Work Process for the Construction of the HRD Operation Plan

Each ASEM Project starts to prepare a project operation plan. All HRD events are compiled and joined and an overall ASEM HRD programme for each year is derived

Preparation

Input from project coordinators (and others) about HRD needs in their projects

HRDP-Standard Course Characterisation Form

  • Text part of HRD-Operation Plan

  • HRD organisation &internal TMU capacity building

  • All announcements are sequenced according to their thrust areas Each project is shortly described

  • Codes

  • Classified according to the tasks TMU

  • Chart part of HRD -Operation Plan

  • Gantt Chart (same sequence than in the text part of the OP)

  • Potential training provider and planned time

Input from other sources:

MoEF

New ideas of ASEM

Outside proposals

Finalization:

Through the yearly “Evaluation and Planning Workshop”

See: Workflow for the preparation of the yearly “Evaluation and Planning Workshop”


– Part of an HRD-Operation Plan


Design and Preparation of Measures

  • Design and Preparation of Measures

  • Provision of tools

  • CCF – Course Characterisation (Event characterisation and announcement

  • Selection of training providers

  • Selection and evaluation of proposals for Capacity Building measures


Public Key Documents

Course Characterisation Form CCF

Checklist for (training) reports

Templatefor participants lists

Package for course/workshop evaluation

Guide for contracts and training providers


Course Characterisation Form - Functions

  • Announcement of events for Operation Plan and WEB platform

  • Description of a course or workshop as part of “Terms of Reference” for training providers

  • Guide for the training provider to write a proposal

  • Completion (as executive summary of HRD activities)


Course Characterisation Form (CCF)


Course Characterisation Form (for specifications of methods and structure2)


Process of Course Proposal Evaluation


Implementation

  • Implementation

  • Full organisation

  • Trainers handbooks

  • Participants evaluation

  • Reporting, Training reports

  • Assessment of training reports


Quality Assessment & Control

  • All training programmes under HRDP are evaluated for quality

  • All courses are evaluated and the evaluation processed and used for future courses

  • Evaluation reports on course contents, training programmes and training reports sent to NTIs for further improvements.


Structure of the day/module

event

Content

Usefulness for work

Atmosphere during work

Performance of trainers

Quality Assessment & Control

Daily fast Assessment of Training Sessions


Quality Assessment & Control

Example analyses of a series of rapid assessments of course modules

Message: only after the whole course the usefulness became obvious

Message: Trainers improved their performance to structure the course


Participants self evaluation questionnaire

  • The scores are automatically analysed for immediate feedback to trainers and training managers


Automatic analysis

  • The scores are automatically analysed for immediate feedback to trainers and training managers


Checklist: Content of a

comprehensive

training report

Training Report Contents

fixed in ToR for the training provider


Documentation

  • Documentation

  • Event completion

  • Master lists

  • Consolidated evaluation reports

  • Archives of training material

  • Knowledge & skills Newsletter


Summary of availability of necessary information

Master Lists

List of events and their completion status


Responsibility TMU or Proj-Coord.

Number of participants (M & F)

Number of completed events

Cross Check

Master Lists

Event details

Participants with data


Archives of all Training Material

  • All past training events with characterisation

  • Accessible to the public

  • and

  • Accessible only with authorisation


Follow up

  • Follow up

  • Impact chain assessment

  • Work history

  • Institution evaluates impacts

  • Preparation of next HRD Circle Business Process Automation


Impact Evaluation

CAPACITY BUILDING PROGRAMME (plan)

HRDP documentation

Training reports, documents in WEB platform

Awareness and Skills training ACTIVITY

OUTPUT: Trained Individuals, Material, concepts, Agreements

USE OF OUTPUT (outcome):

Participants apply and use the output for behavioural, institutional and/or process change

Project documentation

Observation, documentation / reports / feedback from sending organisations / improved project performance, “work history”

Final Project / Programme assessment

Direct and indirect IMPACTS (benefits):

Improvements in performance of individuals, systems, livelihoods ...

Monitoring, programme reports, “work history”


Work History


Business Process Automation - Steps of the Introduction of a CMS

Decision to develop a platform

Clearly define the all the work flows of capacity building related processes

Responsibilities and different performance and access rights are an integral part of the work flows

Translate work flows into the platform architecture (ContentsManagement Architecture)

Decide for the system to be used

Implement the architecture

Train users as authors, editors and administrators

Adjust or redefine responsibilities

A “Content Management System” is strengthening of the ownership of experts through self-publishing


Steps of the Quality System


Training report as per description

Assessment of training courses

Proper description of proposals and concepts

Integration of interactive components and group work into the courses

Modularisation of courses

Documentation of training material

Stepwise introduction and development of a quality system


Thank you


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