eAccreditation : Using eFolio for Institution and Program Accreditation

1. eAccreditation: Using eFolio for Institution and Program Accreditation Barbara Lee Schueppert, Ed.D. 2011 eFolioSummitPLUS

2. Two Versions of eFolio • Individual (version2) URL format: http://name.efoliomn.com or efolioworld.com • Institutional (project) URL format: http://schoolname.project.mnscu.edu 2011 eFolioSummitPLUS

3. 2011 eFolioSummitPLUS

4. What do accrediting agencies expect from self-studies/portfolios? • Evidence that the institution or program meets the accrediting standards for quality. • Accessible • Complete • Logically organized • Clearly written • Presented neatly and professionally 2011 eFolioSummitPLUS

5. What aspects of the institution or program are typically addressed? • Mission • Faculty/Staff - Teaching and Learning • Administration/Leadership • Students • Curriculum • Assessment /Measurement Systems and Results (evidence of learning) • Finances and Facilities • Planning 2011 eFolioSummitPLUS

6. Where does eFolio fit in? • Project version: • Institutional use to support accreditation – electronic resource rooms, document repository • Institutional templates for AQIP and PEAQ • Program templates for Dental Assisting and Nursing (in progress) • Standards preloaded into LinkBuilder • Ability to create own versions for these or other accreditation agencies. 2011 eFolioSummitPLUS

7. Advantages of eFolio for Accreditation • Electronic platform for evidence that the institution meets accreditation criteria reduces printing costs/saves trees • Consolidated, Coherent, Current, Consistent with accreditation requirements/format • Readily accessible by college constituents and reviewers • Narrative description with links to Standards/Criteria and to specific evidence • Platform for soliciting input and feedback, better assuring accuracy of information using Feedback Tools • Manage documents/electronic “resource room” • Allows archiving of previous version, while continuing to update current version. 2011 eFolioSummitPLUS

8. Advantages of eFolio for Accreditation Show Evidence of Results: • Demonstrate achievement of learning outcomes • Certification/registration/standardized/comp exam results • Artifacts (class, lab, internships)—papers, presentations, photos, tests, assignments, videos • Performance on rubrics • Service learning documentation—photos, evaluations, reflections • Capstone projects/courses • College and community organization participation • Performance on competitions, exhibitions, presentations • Success Indicators (e.g., Placement, Graduation, etc) • Survey Results (e.g., Satisfaction, Stakeholder, etc) • Data Analysis Results (e.g., Financial, Enrollment, etc) Transparency/Accountability Showcase the Institution 2011 eFolioSummitPLUS

9. eFolio Project Version Functions Fundamentals • Site Administration • Quick Tips • Help Tab • Live Site • Security • Site Management • Content Tools • Management/Design Center/Custom Banner • Adding Content/Word Processing Functions • Uploading Documents/Images/Audio/Video • Adding Items, Adding Content to Items • Sidebar, Hyperlinks, & Related Links • Managing Sections, Making Sections Private • Creating & Updating Items Advanced Functionality • Document Repository • Tables and Charts • Custom Views • Using Link Builder • Map Exhibits/Site Content to Standards • Obtaining Feedback • Forms • Guest Book • Super Forms • Managing Promotions 2011 eFolioSummitPLUS

10. Example Institutional eFolios The following screens give links to some electronic Systems Portfolios created with eFolioWorld These examples are not given for their content, but to show how they used some of the eFolio features.

11. Southwest Wisconsin Technical College http://swtc.portfolio.project.mnscu.edu/ • They have their original Systems Portfolio (AQIP Systems Portfolio in menu) and are currently building new (NEW AQIP SITE)—both as subsections of Home. • Note how they’ve included other important plans – IT plan, Perkins Plan • Site map – easily see what’s under each menu item • Note they posted the reviewer report – transparency • Document Repository in new AQIP portfolio set up by category 2011 eFolioSummitPLUS

12. North Dakota State College of Science http://ndscsportfolio2.project.mnscu.edu • Home page – click on president’s photo – shows a video introducing the portfolio – nice description of how to use the portfolio and overview of AQIP, This is an example of posting a video clip using a reader • 7R2 – Shows an embedded table • 2R3– Shows example of a graphic (colored) • Document Repository alphabetical • Note Feedback form in right hand sidebar on the opening page of each category soliciting input from faculty and staff while being developed. • HLC Index used hyperlinks in text rather than LinkBuilder. 2011 eFolioSummitPLUS

13. Kirkwood Community College http://kirkwoodportfolio2.project.mnscu.edu • Understanding Student…. Click on Results: opening page that lists the questions shows how they indicate which ones they’re not responding to and why • 2P1 – shows how they are soliciting feedback from their faculty and staff • 4P4 – shows an embedded table. • Glossary • Document Repository – general, then organized by Category. 2011 eFolioSummitPLUS

14. Moraine Park Community College http://moraineparkportfolio2.project.mnscu.edu • Document repository random order • Note various type fonts and spacing variations throughout (Avoid!) • Font: 1P1 and vs 2I1 • Font Size: 1I2 vs 1R3 or 1R4 • Spacing: Category 3 Process page vs Category 5 Process page 2011 eFolioSummitPLUS

15. Central Arizona College • http://centralazportfolio.project.mnscu.edu/ • Note use of Tables in Organizational Overview sections 2011 eFolioSummitPLUS

16. Minnesota State SE Technical College • http://mscsoutheastportfolio.project.mnscu.edu/ • NOTE use of eFolio to post other college documents, including Site Visit documentation 2011 eFolioSummitPLUS

17. Northwest Technical College http://ntc.project.mnscu.edu • Illustrations (Org Overview) • Message to reviewers • Examples of completed new sections: • Index for Reviewers • Institution’s Self-Evaluation • Examples of navigational aids: • Crucial Links (1P1), Links at end of section leading to next section (Org Overview), Links back to “parent” page listing items at end of each item response • Link to archived site 2011 eFolioSummitPLUS

18. Mesabi Range CTC • PEAQ Self-Study: http://mesabi.project.mnscu.edu • NOTE multimedia presentation in Introduction • NOTE electronic resource rooms – links to folders on their website 2011 eFolioSummitPLUS

19. eFolios at Program LevelProject Site eFolio ( URL ends with “.project.mnscu.edu”) Program Accreditation - Self-Study/ Evidentiary Documentation • Link to NTC Dental Assisting Program Portfolio • Link to Saint Paul College Nursing accreditation Program Review examples • Link to NTC Program Review site • Link to LSC Art Dept program review. 2011 eFolioSummitPLUS

20. Examples of Other Uses (Project Site eFolio) • PEAQ Resource Room: Anoka Ramsey CC http://arccportfolio.project.mnscu.edu NOTE resource room is organized by topic. • Request for Change: Saint Paul College http://saintpaulcollege.project.mnscu.edu • Post accreditation material: Inver Hills CC http://inverportfolio.project.mnscu.edu/ (Uses eFolio to post all accreditation documentation rather than making their portfolio web-based. NOTE the menu items appear only on the bottom.)

21. Accreditation Templates Institutional Accreditation template AQIP (training demo) http://portfoliotemplate2.project.mnscu.edu/ PEAQ http://bemidjistudy.project.mnscu.edu/ Dental Assisting (CODA) http://template.dentalassisting.project.mnscu.edu National League for Nursing (NLNAC) http://template.nln.project.mnscu.edu 2011 eFolioSummitPLUS

22. Create your eFolio for accreditation • Request template • Paul.Wasko@csu.mnscu.edu or Lynne.Groves@so.mnscu.edu • Choose or create a design • Built in banner – choose from Site Management • Custom banner – Request from eFolio Help Center at http://demosite.project.mnscu.edu 2011 eFolioSummitPLUS

23. Respond to Standards/Criteria Standards/Criteria are already entered in the template as Sections/ Subsections Individual components of each Standard are already entered as Items. Institutions enter their responses in the Body. 2011 eFolioSummitPLUS

24. Build your Document Repository • Determine how to best structure the exhibits (alphabetical, by Standard, by numbering system) • Upload exhibits for your portfolio as Items to the Document Repository • Link to exhibits by linking to Item URL rather than to the actual document (to allow updating of documents without having to change links) 2011 eFolioSummitPLUS

25. Complete other required elements • AQIP: Organizational overview, institutional self-evaluation, index to HLC criteria (template uses LinkBuilder function) • Dental Assisting: administrative verification, response to prior stipulations • Create/complete any additional sections needed/wanted – welcome to reviewers, accreditation documents 2011 eFolioSummitPLUS

26. Create other format if needed • Create pdf of entire portfolio • Copy each page of the final version from the live site (printer-friendly version) and paste into Word document. Format as desired. • Include notice of the eFolio version of your portfolio and provide link to your site at the beginning of the document. • Create pdf from Word document. • Copy files to disc, if required. 2011 eFolioSummitPLUS

27. Archive your site upon submission • Upon submitting your eFolio for accreditation review, contact Paul Wasko (paul.wasko@csu.mnscu.edu) to archive the site (add the year into the URL). • Enter the archived site and make note on the site that it is an ARCHIVED version or make it private. • Continue to use your regular site to update your eFolio. 2011 eFolioSummitPLUS

28. Get Started Using eFolio • How might your institution use eFolio at the institutional level? • How might you use eFolio at a program level at your institution? • What do you need to do to get started? • Whom do you need to involve? • What steps can you take when you get home? 2011 eFolioSummitPLUS

29. URLs • Efolio World Home Page http://www.efolioworld.com • Individual sign up site: http://efoliominnesota.com • Institutional portfolio support site. http://portfolio.project.mnscu.edu/ • eSummit site for resources on electronic portfolio http://efoliosummit.project.mnscu.edu/ -- click on Electronic Portfolio Resources • This Powerpoint is located at http://barbaraschueppert.efoliomn.com -- Click on eFolio Summit Plus Presentation 2011 eFolioSummitPLUS