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June 2014 Board Meeting

June 2014 Board Meeting. WSC 2013 Final Report. Summary. Date – December 8-11, 2013 Location – Washington DC Hotel – JW Marriott Theme: Simulation: Making Decisions in a Complex World. Committee. General Chair – Ray Hill Program Chair – Mike Kuhl Business Chair – Marty Miller

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June 2014 Board Meeting

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  1. June 2014 Board Meeting WSC 2013 Final Report

  2. Summary • Date – December 8-11, 2013 • Location – Washington DC • Hotel – JW Marriott • Theme: • Simulation: Making Decisions in a Complex World

  3. Committee • General Chair – Ray Hill • Program Chair – Mike Kuhl • Business Chair – Marty Miller • Board Liaison – Christos Alexopoulos • Exhibits Chair – Dave Sturrock • Sponsorship Chair – John Fowler • Registration Chair – JO Miller • Publicity Chair – Manuel Rossetti

  4. Sub-Committees • Proceeding Editors • Raghu Pasupathy • Seong-Hee Kim • Andreas Tolk • Publicity Chair • Manuel Rossetti, Chair • Oliver Rose • Loo Hay Lee

  5. Statistics • Exhibitors • Total revenue of $37,550 • Sponsors • Total sponsor income of $7,500 • Room Block • Exceeded the room block in November • Even added more on Saturday • Extra days needed for Sunday vendor session • Registration – 742 paid attendees

  6. Registration (Long Term)

  7. Attendee Breakdown

  8. Attendee Breakdown

  9. Attendee Breakdown

  10. Registration (graph) Weeks Out (13-x)

  11. Military Registrations • WSC Foundation gifted $5K • Stipulation was active duty only • Determined “cost” of attendee as $177 • Gave 25 • US Marine Corp – 7 • US Army CAA – 7 • US Air Force A9 – 5 • Others – 6 (5 AF, one Army)

  12. Misc Facts • Issued about 75 invitation letters • Verified paper acceptance • Asked for registration proof • JO Miller checked all contributed and invited papers for registered authors • 5 contributed papers • 6 invited papers • Sandy & Mike re-checked • 1 in INV and 2 in CON

  13. Sunday Vendor Activities • AnyLogic 85 • Emulate3D 52 • Mathworks 85 • ImagineThat 48 • RockwellARENA 81 • Frontline 62 • Simio 80+ • Sim 101 21

  14. Budget Summary

  15. Registration Revenue • Registrations - 742 total paid registrants

  16. Revenue Summary

  17. Revenue Summary

  18. Expense Summary

  19. Expense Summary

  20. Program Summary

  21. Submissions • Reviews/Paper: • 2.24 per contributed paper • 1.75 per invited paper • Contributed Paper Acceptance Rate: 69%

  22. PhD Colloquium • PhD Colloquium: • Coordinator: Nurcin Celik • Plenary Talk: Dr. Frederica Darema, AFOSR • 36 Participants • 24 Final year students with full papers • 12 Poster session only • 4 Session (10 minute presentations)

  23. Poster Madness • Fast-paced, 2 minute presentations by authors in 3 parallel session • 38 Participants

  24. Proceedings • Proceedings • 4108 Pages • 452 Files • Program Book, • 166 Pages • 18 Files • Ref. • 2012, 17x pages • 2011, 174 pages • 2010, 152 pages

  25. The No Shows • The weather did not affect us as much as feared • One no-show with no contact • One cancelled day of with no reason • One no-show due to visa problems • One military session cancelled (last session)

  26. Paper Review Process • 2 Track Coordinators • Tried for 1 in US and 1 outside US • Track Committees • Early commitment for reviewing • Bidding/conflict flags used at different levels • Can be difficult with limited time

  27. Paper Management System • Linklings provided excellent support • HUGE Learning Curve • Changes made: • Added links from PhD submissions to Full paper submissions • Worked with Linklings and Omnipress to improve generation and transfer of TOC, Author Index, Author Directory, and Printed Program via HTML files

  28. Paper Management System • Suggested Changes: • Stage needed for editing process • Source files needed for Poster and PhD Colloquium Extended Abstracts

  29. Publishing • Good to work with after initial issues of transferring files • Edits after transfer to Omnipress take significant time • Changes need to be made in multiple places (e.g. TOC, program, author index, author directory)

  30. Misc Requests • Video recording services or photographer • Baby sitting services for attendees • Cross posting sites • http://www.sim-one.ca/events/2013-winter-simulation-conference • Social media; see above • AV services • Student volunteers • Lots of investment opportunities

  31. Some Lessons • Extend the Saturday block if you keep the Sunday vendor tutorials • Make the box lunches part of the contract agreement • Get website up as soon as possible • Stub link the registration and hotel sites with dates of actual availability • Contact emails go to 3-4 folks; ensure emails get answered

  32. New Stuff • WSC Foundation Grant was quite welcome • Furthered the Sunday vendor session and this should continue • The new opening ceremony format was quite well received

  33. On behalf of Mike, Marty, Raghu and myself, a special thanks to the WSC Board of Directors for entrusting us with WSC 2013 – it was an honor and a privilege

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