FRAMEWORK FOR UN COHERENCE, EFFECTIVENESS AND RELEVANCE AT COUNTRY LEVEL

1. Framework and Toolkit for UN Coherence, Effectiveness and Relevance at Country Level:Step 9 – Coordinate change and ongoing implementation

2. FRAMEWORK FOR UN COHERENCE, EFFECTIVENESS AND RELEVANCE AT COUNTRY LEVEL 1 2 3 4 5 6 Plan organis-ation changes Plan implement-ation Determine strategy Implement Initiate & mobilize Prioritize and set outcomes Increased coherence, effectiveness and relevance 7 Monitor and evaluate 8 Communicate about change 9 Coordinate change & ongoing implementation Manage change programme, put in place the required processes, resources and governance structure to manage the change

3. STEP 9: COORDINATE CHANGE & ONGOING IMPLEMENTATION : OBJECTIVES • Ensure overall coordination and successful implementation of the change process • Coordinate and oversee the implementation of the integrated programme and operations strategy

4. STEP 9: COORDINATE CHANGE & ONGOING IMPLEMENTATION : MAIN ACTIONS • Main actions Step 9 • Assign roles & responsibilities and governance structure for the change process [starting at Step 1, updating as needed during subsequent steps] • Develop budget tracking approach [at each step of the process] • Produce periodic progress reports on implementation of the integrated programme and operations strategy [at each step of the process] Coordinate change and ongoing implementation

5. STEP 9: COORDINATE CHANGE & ONGOING IMPLEMENTATION: ACTIVITIES & TOOLS Examples (Pilot & Non pilot) Guidance and Templates Main action Sub activities / analyses Assign roles & responsibilities and governance structurefor change process (starting at Step 1, updated as needed during later steps) • Set up governance for change process coordination • Define and agree on roles & responsibilities in the change process • Illustrative governance for the effort to improve coherence, effectiveness and relevance • Role descriptions of change team • Examples of governance structures successfully adopted in pilot countries Develop budget tracking approach (at each step of the process) • Track budget throughout the change process • Template: Budget tracking sheet Produce periodic reports on implementation (at each step of the process) • Track progress against plan • Identify risks • Work charter and progress report • Issue log • Sample of pilot country status report, issue log 5

6. 2 STEP 9: COORDINATE CHANGE & ONGOING IMPLEMENTATION: ACTIVITY CHECKLIST Main action Checklist • Dedicated change team in place (whether part the RCO or from one of the agencies) • Dedicated change management resources – both people and funds – are in place (likely to increase as the steps proceed before decreasing again as the changes take root) • Governance structure for the change management process is defined Assign of roles & responsibilities and governance structurefor the change process • Budget tracking approach developed Develop budget tracking approach • Periodic progress reports to the UNCT, according to the monitoring plan, on execution of the implementation plan • Issues consistently identified through progress review discussions or otherwise, and successfully and promptly addressed Produce periodic progress reports on implementation of the integrated programme and operations strategy