Civil air patrol command council meeting
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Civil Air Patrol Command Council Meeting. 1-2 March 2013 Arlington, VA. ORMS Update Mr. Schneider & Col Phelka. CAP Property Management – ORMS Civil Air Patrol COMMAND COUNCIL. 2 March 2013. CAP Property Management . IT’S ALL ABOUT ACCOUNTABILITY

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Civil Air Patrol Command Council Meeting

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Civil air patrol command council meeting

Civil Air PatrolCommand Council Meeting

1-2 March 2013

Arlington, VA


Civil air patrol command council meeting

ORMS Update

Mr. Schneider & Col Phelka


Civil air patrol command council meeting

CAP Property Management – ORMS

Civil Air Patrol COMMAND COUNCIL

2 March 2013


Civil air patrol command council meeting

CAP Property Management

IT’S ALL ABOUT ACCOUNTABILITY

  • Track from acquisition through disposal

  • Managing lost, stolen or damaged property

  • Report of survey – Assess YESNO


Civil air patrol command council meeting

Property and equipment

  • Aircraft$120 Million

  • Vehicles$ 20 Million

  • Computers$ 3 Million

  • Other Property$ 25 Million


Civil air patrol command council meeting

ORMS

  • Combined two databases CATS & CEMS

  • Permissions based

  • Five primary functions of property control

  • Transfer

  • Assignment

  • Issue

  • Inventory

  • Retirement


Civil air patrol command council meeting

ORMS

OPERATIONAL RESOURCE MANAGEMENT SYSTEM

  • ORMS Objectives

    • Improve accountability at all levels

    • Increase accessibility by members

    • Improve recordkeeping

    • Reduce paperwork

    • Automate depreciation calculation

    • Incorporate ROS and assessments

    • Reduce inspection findings


Civil air patrol command council meeting

ORMS

OPERATIONAL RESOURCE MANAGEMENT SYSTEM

  • ORMS Objectives

    • Automate key processes

    • Implement CAP’s property management and accountability policy

    • Incorporate guidance from OMB Circulars, DoDGARS, and Cooperative Agreement

    • Include input from NHQ, CAP-USAF, volunteer advisors and field units

    • Clear up report of survey backlog


Accomplishments to date

Accomplishments to date

  • We have achieved the original goals

  • Improvement observed in audits and inspections

  • Inventories more accurate and on time

  • Almost paperless

  • ROS process improved….but we have work yet to do

  • Overall improved accountability of CAP property


Now it s time to revise orms

Now it’s time to revise ORMS

  • Eliminate issues with transferring kits

  • Streamline transfer of aircraft and vehicles with property assigned

  • Add a real property module that will also accommodate contributed facilities

  • Removes state director step in ROS process

  • Eliminate low value expendable property

  • Provide more authority for the wings


New orms rev in work

New ORMS Rev in work

  • Eliminate duplication in audit requirement

  • Establish a single inventory and eliminate the duplication of effort

  • Permit FM to make adjustments to acquisition cost

  • Reduce the workload of two separate inventories

  • May involve inventory date change

  • Simplify reports of survey (ROS)

  • Improve ROS documentation and flow

  • Make it easier to return found property to inventory


New orms rev in work1

New ORMS Rev in work

  • Allow wing commander to dispose of donated, corporate-funded and state funded property

  • Add a module that would permit tracking of expendable property

  • Enhanced maintenance feature that will capture date of preventive maintenance and next due

  • Better tracking and search functions for avionics and other assets assigned to aircraft


Fy 13 annual inventory

FY 13 Annual Inventory

  • As of yesterday we were 87% complete

  • 754 units and 5740 items remain


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