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Making Sense of the National Monitoring Standards

Making Sense of the National Monitoring Standards. CDR Matthew Newland Mae Rupert Department of Health and Human Services Health Resources and Services Administration HIV/AIDS Bureau Division of Metropolitan HIV/AIDS Programs. What Time is it?. Can We Do This?. Whose “Category”

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Making Sense of the National Monitoring Standards

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  1. Making Sense of the National Monitoring Standards CDR Matthew Newland Mae Rupert Department of Health and Human Services Health Resources and Services Administration HIV/AIDS Bureau Division of Metropolitan HIV/AIDS Programs

  2. What Time is it? Can We Do This? Whose “Category” Is it Anyway? The Sky is Not the Limit! What’s up “.doc”? #1 #1 #1 #1 #1 #2 #2 #2 #2 #2 #3 #3 #3 #3 #3 #4 #4 #4 #4 #4 Final #5 #5 #5 #5

  3. Policies and procedures for imposition of charges require a list of billable services or procedures What’sup “.doc” #1

  4. What is a schedule of charges? What’s up “.doc”? #1

  5. A “series of reports” due 90 days after the beginning of the budget period What’s up “Doc”? #2

  6. What are Program Terms? What’s up “Doc”? #2

  7. Clarify compliance and oversight expectations of the Ryan White Part A Program for grantees and subgrantees What’s up “Doc”? #3

  8. What are the National Monitoring Standards? What’s up “Doc”? #3

  9. A request to move unobligated funds from previous budget period to current budget period What’s up “Doc”? #4

  10. What is Carryover Request? What’s up “Doc”? #4

  11. The final answer is: Each individual monitoring standard contains these 4 elements

  12. What are • Performance measure • Grantee Responsibility • SubgranteeResponsility • Source Citation

  13. Legislative cap for administrative expenses including Planning Council support and indirect costs The Sky’s Not the Limit #1

  14. What is 10 percent? The Sky’s Not the Limit! #1

  15. Requirement established by the Appropriations Act of 2012 for salaries charged to HRSA grants The Sky’s Not the Limit! #2

  16. What are Salary Limitations ($179,700)? The Sky’s Not the Limit! #2

  17. Legislative cap for clinical quality management costs for the Part A grantee The Sky’s Not the Limit! #3

  18. What is the lesser of 5 percent of the annual Part A award or $3 million? The Sky’s Not the Limit! #3

  19. In the absence of a waiver, the maximum percentage of the service dollars that may be allocated to Support Services The Sky’s Not the Limit #4

  20. What is ≤ 25 percent? The Sky’s Not the Limit! #4

  21. In the absence of a waiver, minimum percentage of the balance of service dollars that must be allocated to Core Medical Services The Sky’s Not The Limit! #5

  22. What is ≥ 75 percent? The Sky’s Not the Limit! #5

  23. Advance of federal funds are limited to the immediate cash requirements of the grantee and may not exceed these number of days What time is it #1

  24. What is 30 days? What time is it #1

  25. Awarding agency is required to pay subgrantees within these number of days after receipt of a billing, unless billing lacks documentation What time is it #2

  26. What is 30 days? What time is it #2

  27. Part A grantee must submit an estimation of unobligated funds by this date What time is it #3

  28. What is December 31st or 60 days prior to the end of the Grant Period? What time is it #3

  29. Annual due date of the Federal Financial Report (FFR) What time is it #4

  30. What is July 30th? What time is it #4

  31. Unless exempted, grantees are required to conduct comprehensive monitoring site visits to subgrantees in this timeframe What time is it #5

  32. What is annually? What time is it #5

  33. Car purchases and car leases Can we do this? #1

  34. What is allowable (only with Prior Approval)? Can we do this? #1

  35. Syringe exchange services Can we do this? #2

  36. What is unallowable? Can we do this? #1

  37. Use of Part A funds for influencing or attempting to influence members of Congress and other Federal personnel Can we do this? #3

  38. What is unallowable? Can we do this? #3

  39. Incentives Can we do this? #4

  40. What is allowable (only with Prior Approval)? Can we do this? #4

  41. International travel with Part A funds or program income Can we do this? #5

  42. What is unallowable? Can we do this? #5

  43. Planning Council Support and Related Activities Whose category is it Anyway #1

  44. What are Administrative Costs? Whose category is it Anyway #1

  45. Training of Subcontractors Whose category is it Anyway #2

  46. What is Clinical Quality Management? Whose category is it Anyway #2

  47. Benefits Counselors Whose category is it Anyway #3

  48. What are HIV Services? Whose category is it Anyway #3

  49. Care of clinic grounds and security Whose category is it Anyway #4

  50. What is Administrative? Whose category is it Anyway #4

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