Data collection storage and reporting for college access programs
This presentation is the property of its rightful owner.
Sponsored Links
1 / 16

Data Collection, storage and reporting for college access programs PowerPoint PPT Presentation


  • 64 Views
  • Uploaded on
  • Presentation posted in: General

Data Collection, storage and reporting for college access programs. The University of North Carolina General Administration February 22, 2012. The Importance of Data Collection and Assessment. Difficult economic times require increased justification for resources Transparency Save money

Download Presentation

Data Collection, storage and reporting for college access programs

An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -

Presentation Transcript


Data collection storage and reporting for college access programs

Data Collection, storage and reporting for college access programs

The University of North Carolina General Administration

February 22, 2012


The importance of data collection and assessment

The Importance of Data Collection and Assessment

  • Difficult economic times require increased justification for resources

  • Transparency

  • Save money

  • Improve decision making

  • Improve quality of services to students


Data types for educational programs

Data Types for Educational Programs

  • Demographic and Contact Data

    (eg. name, address, race, e-mail, gender, lunch status, income, grade, age…)

  • Service Data

    (eg. date, start time, end time, duration, attendance…)

  • Outcome Data

    (eg. GPA, FAFSA completion, college enrollment, college retention, evaluation/exam score…)


What is the cpdms

What is the CPDMS?

The College Preparatory Data Management System is…

A database for co-curricular college preparatory programs to store information about their students and services and longitudinally track student outcomes.


History

History

  • 2008- Developed by The University of North Carolina General Administration

    • Financed by the College Access Challenge Grant and

      GEAR UP

    • GEAR UP NC and 3 Partnerships Grants first to use

  • 2010- Additional programs joining

    • NC-Mathematics and Science Education Network

    • TRIO Upward Bound

    • TRIO Educational Talent Search


Longitudinal student level tracking

Longitudinal Student-Level Tracking


Cpdms features

CPDMS Features

  • Upload/ Enter/ Store:

    • Student Data

    • Parent Data

    • Staff Data

    • Event/ Service/ Professional Development Data

    • Assessment Data

    • Other Information- Customizable

  • Internal Reports

    • Regular (Monthly/ Weekly/ Annual) Reports

    • Program/ Process Improvement

  • External Reports

    • Grant Reports

    • Governmental Reports


Cpdms additional features

CPDMS Additional Features

  • DPI Data Transfer

    • GPA, EOG, EOC, attendance, drop-out, promotion, courses, and grades

  • National Student Clearinghouse Transfer (fee)

  • Customized Reporting

  • Raw Data Access

    • Secure, virtual desktop

    • Microsoft Access, SAS, SPSS, etc.

  • Secure Web-Based Portal

    • Access Anywhere

    • No Hardware or Software Costs for Users


Security

Security

  • Online Access to CPDMS through secure, password protected portal

  • Varying Access Levels

  • Confidentiality Agreement

    • Adherence to FERPA guidelines

    • Not communicating (written or oral) personal information

    • Not sharing access information

    • Data recording restrictions


Use of data

Use of Data

  • Programmatic Decisions

    • Target Services

    • Study Outcomes

  • Communicate Effectiveness

    • Policy-makers

    • Community Members

    • Funding Sources

  • Research (STATEWIDE)


Benefits

Benefits


Benefits program level

Benefits: Program-Level

  • Cost Effective- Collaboration (Economies of Scale)

  • Improve Decision Making

    • Improve services and outcomes for students

    • Effective resource allocation

  • Justify Resources

    • Outcomes data

    • In-line with grant requirements (accountability, 3rd party data, collaboration)

    • Statewide research

  • Transparency- 1 Version of the Truth


Benefits unc system level

Benefits: UNC System-Level

  • Programs help students to apply to college and financial aid

  • Better prepared students

  • Program service population: low income and first generation students that largely go to in-state public schools


Benefits state and federal government level

Benefits: State and Federal Government- Level

  • Justify Spending of Tax Payer Dollars (Accountability)

  • Show Impact on the Economy

  • Justification to Argue for Resources

  • Transparency


Http guest cpdm northcarolina edu

http://guest.cpdm.northcarolina.edu/


Questions discussion

QUESTIONS & DISCUSSION

Funded by the U.S. Department of Education College Access Challenge Grant, P378A110017


  • Login