Governor’s Office of Homeland Security & Emergency Preparedness

1. Governor’s Office of Homeland Security & Emergency Preparedness Homeland Security Section Grants Presentation Building a Partnership for a Better and Safer Louisiana Jan 21, 2011

2. Introductions

3. Homeland Security Grants • Emergency Management Performance Grant (EMPG) • Homeland Security Grant Program (HSGP) • State Homeland Security Program (SHSP) • Urban Area Security Initiative (UASI) • Citizen Corp Program (CCP) • Metropolitan Medical Response System (MMRS) • Operation Stonegarden (OPSG) • Buffer Zone Protection Program (BZPP) • Interoperable Emergency Communication Grant Program (IECGP) • Emergency Operations Center Grant Program (EOC) • Transit Security Grant Program (TSGP) • Public Safety Interoperable Communications Grant Program (PSIC) • Non-Profit Security Grant Program (NSGP)

4. PEMAC • R.S. 29:727 (I) (Act 524 of the 2009 Regular Legislative Session). • Each Parish or Police Jury President, through the Parish Director of Homeland Security and Emergency Preparedness shall form Parish Emergency Management Advisory committee (PEMAC). The Parish or Police Jury President shall serve as the chairperson of the committee or shall designate the Parish Director of Homeland Security and Emergency Preparedness to serve as the chairperson. If the Parish or Police Jury President serves as the chairperson, the Parish Director of Homeland Security and Emergency Preparedness shall served as vice chairperson of the committee. At a minimum, the committee shall consist of a parish representatives from the following: Fire Chief Municipal Chief Executive Officer Police Chief Sheriff or his designee Emergency Medical Senior Executive Officer This committee decides how the 25% SHSP and 25% UASI LEPTA funds are to be expended

5. Solution Area Guidance • Please utilize the Online Responder Knowledge Base Site to access authorized equipment list • https://www.rkb.us/mel.cfm?subtypeid=549 • Exercises must be HSEEP compliant • https://hseep.dhs.gov/pages/1001_HSEEP7.aspx • Training must be FEMA approved training • https://www.rkb.us/search.cfm?query=&action=7&typeid=7 • Planning related expenditures • Rewriting Emergency Operation Plans • Attendance to Planning Conferences • Supplies to Support Planning activities

6. Emergency Management Performance Grant (EMPG)

7. Program Overview • Funded by the Department of Homeland Security Appropriations Act, 2010 (Public Law 111-83). • EMPG Program is provided to assist State and local governments in enhancing and sustaining their all-hazards emergency management capabilities.

8. Program Requirements • Quarterly Reports – The best way to comply with the quarterly reporting requirement is to submit the report either (depends on monthly vs. quarterly reimbursements): • With your quarterly reimbursement request – The period and cost will already be outlined in the reimbursement, or • With your 3rd month’s reimbursement request – Pull the monthly reimbursements that comprise the quarter and these will encompass the time period and cost for the quarter.

9. Program Requirements Continued • How to Prepare – Helpful information to have available before starting on your EMPG Quarterly Report: • Activity reports or EOC Calendars (for the activities) • Reimbursements (for the costs) • A copy of your Project Application for FY 2010 EMPG (for the appropriate EMFs) • Solution Areas: • Equipment – Computers, Interoperability Equipment, Printers, etc. (Include printed AEL Information) • Planning – Salaries, Benefits, etc. • Training – Training Seminars, etc. • M&A – Recurring Charges (Keep below 3% of the award amount).

10. Quarterly Report Format Before you send your report in, make sure the boxes are expanded so that all the text can be seen. Call if you need help with this!

11. Program Requirements • NIMSCAST – All State, tribal nation, and local government grantees were required to update their respective NIMSCAST assessments by September 30, 2009. Please stay on top of this annual requirement. As the SAA, it is GOHSEP’s responsibility to determine if sub-awardees have demonstrated sufficient progress prior to disbursement of awards.

12. Allowable Costs • M&A – For FY 2010, Management & Administration costs are allowable up to 3%. • Maintenance and Sustainment – For FY 2010, grant funds for repair or replacement costs, up grades, and user fees are allowable. • Cost for maintenance contracts and warranties are allowable as long as the service dates fall within the grant performance period (please note some restrictions apply). • Otherwise, partial reimbursements will be done based on a pro-ration of the months that do fall within the grant period.

13. Allowable Costs • Salaries – For FY 2010, as before, salaries are an allowable expense. If you plan on using the majority of your EMPG award on salaries, consider the following: • Be sure to submit job descriptions for each position you seek reimbursement for. • Benefits are included in the salary category. • Employer’s share of benefits and taxes are included in the salary category. • An initial breakdown (percentages) is helpful. • Be careful of the supplanting rules. • Insurance – For FY 2010, vehicle and building insurance are not allowable expenses.

14. Making Adjustments to Project Application • What do I do if my plans change and I need to adjust how my funds are spent? • No problem! • You will need to submit an updated Project Application. • If the change involves equipment – be sure to include AEL information. • This can be attached to an email with a short explanation. • You should receive an approval email for your files. • When you submit your reimbursement, include a copy of the approval email.

15. State Homeland Security Grant Program (SHSP)

16. Program Overview SHSP supports the implementation of State Homeland Security Strategies to address the identified planning, organization, equipment, training, and exercise needs to prevent, protect against, respond to, and recover from acts of terrorism and other catastrophic events. In addition, SHSP supports the implementation of the National Preparedness Guidelines, the National Incident Management System (NIMS), and the National Response Framework (NRF).

17. Minimum Requirements SHSP 2008 • A minimum of 25% of the grant award must be allocated to planning efforts and/or improvised explosive device mitigation in the form of equipment, training, planning and/or exercises. SHSP 2009 • A minimum of 25% must be collectively allocated to strengthening preparedness planning through planning, training and exercise. • 25% must also be dedicated towards law enforcement terrorism prevention-oriented planning, organization, training exercise and equipment activities. SHSP 2010 • A minimum of 25% of the grant award must be dedicated towards law enforcement terrorism prevention-oriented planning, organization, training, exercise and equipment activities. Based on the 2010 SHSP Allocations Chart on page 23 of the grant guidance, an additional 3% must be utilized to meet the law enforcement requirement.

18. Personnel Caps SHSP 2008 • Personnel cap is 15% of the grant award amount SHSP 2009 • Personnel cap is 50% of the grant award amount • Under training, personnel expenses must not exceed 15% of the grant award amount • Under exercise, personnel expenses must not exceed 15% of the grant award amount SHSP 2010 • Personnel cap is 50% of the grant award amount • Under training, personnel expenses must not exceed 15% of the grant award amount • Under exercise, personnel expenses must not exceed 15% of the grant award amount

19. Management & Administrative Costs SHSP 2008, 2009 and 2010 • No more than 3% of the total grant award may be allocated for M&A purposes • Any funds retained for M&A must be used solely for management and administrative purposes associated with the SHSP award

20. Maintenance Costs – Info Bulletin 336 • Maintenance contracts and warranties may be purchased using grant funding from one fiscal year to cover equipment purchased with funding from a different fiscal year - Must be purchased using funds from the same grant program used to purchase the original equipment -The term of the contract or warranty can not exceed the project period of the grant • The cost of repair and replacement parts for equipment purchased using grant funding is allowable • Grant funding may be used to upgrade previously purchased allowable equipment

21. Urban Area Security Initiative(UASI)

22. Program Overview • UASI program address the unique planning, organization, equipment, training, and exercise needs of high-threat, high-density Urban Areas, and assists them in building an enhanced and sustainable capacity to prevent, protect against, respond to, and recover from acts of terrorism. • Urban Areas must utilize their Urban Area Homeland Security Strategy as the basis for requesting funds to support Investments identified in their UASI IJ’s. While making a clear correlation between the goals, objectives, and priorities identified in the Urban Area.

23. Regionalization Approach • Urban areas must use funds to employ a regional approach to overall preparedness and are encouraged to adopt regional response structure whenever appropriate. • This approach must include regional partners and should have balanced representation among entities with operational responsibilities for prevention, protection, response, and recovery activities within the region. • The State of Louisiana has two Urban Area Working Groups. Region 1 (Greater New Orleans Area) which includes 4 parishes and Region 2 (Greater Baton Rouge Area) which includes 8 parishes.

24. Consolidation of Law Enforcement As in FY 2009 UASI, at least 25% of FY 2010 UASI funding for recipients must be dedicated to law enforcement-oriented planning, organization, training, exercise, and equipment activities. Based on the 2010 UASI Allocations Chart on page 25 of the grant guidance, an additional 1% must be utilized to meet the law enforcement requirement. GOHSEP is requiring a spending plan for this 26% be developed by a working group. This plan shall be presented before the Parish Emergency Management Advisory Committee.

25. Grant Award Information • Prior to UASI funds being released for spending, sub-recipient must: • Sign and return the Grant Award Sheet – Due December 10, 2010 • Initial and return the Special Conditions – Due December 10, 2010 • Sign and return the Terms and Conditions – Due December 10, 2010 • Complete your Project Application(s) – Due December 10, 2010 • The initial Project Application must contain the signature of the Parish President, Sheriff, Emergency Manager and Project Director. If changes are made to the initial Project Application, all signatures must be on the revised Project Application unless there is a Program Manager letter on file for the FY 10 UASI Grant signed by the parish President, Sheriff, and Emergency Management giving signature authority to the Program Manager. • You must submit the entire Project Application when requesting approval for an item. (ex: If there is a change to your initial application, the budget sheet alone will not be accepted for approval). • Complete the PEMAC form and include a copy of the minutes of the meeting – Due April 1, 2011

26. Additional Information • FY 2010 UASI funds were allocated based on the DHS’ risk methodology and effectiveness. • The amount grantees may allocate towards Management and Administration costs has increased to 5%. • We have updated our Grant Reimbursement Form, Project Application, and Project Budget Sheet. Please, refer to our web-site to view these forms.

27. Citizen Corps Program (CCP)

28. Program Overview • Citizen Corps Program (CCP) is one of five sub-programs under the Homeland Security Grant Program (HSGP) • The Citizen Corps Mission is to bring community and government leaders together to coordinate community involvement in emergency preparedness, planning, mitigation, response and recovery

29. Application Process • Funds awarded using competitive application process • Two applications: Establishing Councils & Existing Councils • Application and score sheets developed by members of State Council

30. CCP Guidance • The Independent Study Course Introduction to CERT (IS 317) must not be substituted for classroom delivery of CERT Basic Training • Citizen preparedness and participation must be coordinated by an integrated body of government and nongovernmental representatives; sub-grantees must have such a body to serve as their Citizen Corps Council • Any equipment purchased with CCP funding must be used for specific preparedness or volunteer training or by volunteers in carrying out their response functions.

31. CCP Guidance Continued • All public education and outreach materials must include the national or jurisdiction’s Citizen Corps logo, tagline or website or the Ready logo, tagline or website and comply with logo standards • Expenditures for promotional items must not exceed 15% of the total allocation • Expenditures for kits used in volunteer response or clothing for official identification must not exceed 30% of the total allocation

32. National Website • All grant recipients must update/validate their Citizen Corps information, activity and contacts located on the Citizen Corps and national program websites twice a year • Launch of new registry coming soon • Instructional Webinars: Tuesday, January 25 or Wednesday, January 26 12:00 – 1:00 pm Central www.citizencorps.gov

33. Monthly Reports • State Program Manager shall provide quarterly updates to the FEMA Regional Community Program Manager • Updates should include information on State and local Council activities or events • Sub-Grantee shall provide monthly updates to the State Program Manager • Sub-Grantee shall provide quarterly Project Budget Sheet to State Program Manager

34. Monthly Report Form

35. Monthly Report Form Continued • Did your council participate in any trainings, drills, exercises, conferences, workshops or meetings? • Did you council recruit any volunteers? • How many volunteer hours did you council achieve? • List key upcoming projects, challenges and assistance needed

36. Budget Sheet • Description of item • Quantity • Estimated Unit Cost • Total Cost Must be updated and sent in quarterly

37. Grant Deadlines • CCP FY 2008: May 15, 2011 • CCP FY 2009: October 1, 2011 • CCP FY 2010: June 1, 2013

38. National Praise FEMA Region VI Technical Assistance Visit “The LA State Council is the most active council in Region 6 and one of the most inclusive as well.” “LA has the most well developed reporting structure for CCP in Region 6. They have the highest rate of reporting from their Citizen Corps Councils…the reporting procedure is literally the best in the region and several states have looked into using this model for their own reporting process.”

39. Metropolitan Medical Response System (MMRS)

40. Program Overview • Program supports the integration of emergency management, health, and medical systems into a coordinated response to mass casualty events caused by any hazard or emergency situation. • Successful MMRS grantees reduce the consequences of a mass casualty incident during the initial period of response by having augmented existing local operational response systems before an incident occurs. • Medical Surge and Mass Prophylaxis capabilities are the first lines of response to bioterrorism, pandemic influenza and other health emergencies. • Only 4 Parishes in the State of Louisiana utilize MMRS funding at this time. • The 25% to Law Enforcement requirement does not apply to MMRS.

41. Program Overview Continued • MMRS and CCP have no personnel cost cap restrictions. • Quarterly progress reports must be prepared and submitted to us on the 15th of their quarterly month whether you have spent any of your funds or not. The first quarterly report will be due March 15, 2011 then June, September and December thereafter. • Funds cannot be used for any type of construction. Construction and Renovation information can be found on page 41 of the 2010 grant guidance. • Guidance on HSGP Allowable Expenses can be found on Page 73 of the 2010 grant guidance. • By providing healthcare professionals and emergency responders with training, equipment and medical supplies, the MMRS program enables local response elements to cope with and manage incidents until the arrival of external assistance (typically within 48 to 72 hours).

42. Operation Stonegarden (OPSG)

43. Program Overview • Purpose:  The intent of OPSG is to enhance cooperation and coordination among local, state and federal law enforcement agencies in a joint mission to secure the United States borders along routes of ingress from international borders to include travel corridors in states bordering Mexico and Canada, as well as states and territories with international water borders. • Eligible Applicants:  Prospective recipients for OPSG include local units of government at the Parish level and federally-recognized tribal governments in the states bordering Canada (including Alaska), southern states bordering Mexico, and states and territories with International water borders. • Program Awards:  Funds will be allocated competitively to designated localities within U.S. border states based on risk analysis and the anticipated feasibility and effectiveness of proposed investments by the applicants.

44. Application Guidelines/Op Orders The FY 2010 OPSG will use risk-based prioritization using CBP Sector-specific border risk to include, but not limited to: threat, vulnerability, miles of border, and other border specific “law enforcement intelligence.” Each applicant’s final funding allocation will be determined by using a combination of the results of the risk analysis and feasibility of the Operations Orders. • Operations Orders developed at the parish level should be inclusive of city, parish, tribal, and other local law enforcement agencies that are eligible to participate in OPSG operational activities, with the emphasis on the Executive Summary, Mission, and Budget. This information will be used to evaluate the anticipated feasibility, need, and impact of the Operations Orders • Applications will be reviewed by the SAA and CBP/BP Sector New Orleans Headquarters for completeness and adherence to programmatic guidelines as well as operational content prior to submission to FEMA

45. Eligible Applicants/Award Information Eligible Parish Sheriff’s Offices • Cameron, Calcasieu, St. Mary, Vermilion, St. Tammany, Jefferson, Plaquemines, St. Bernard, Iberia, Lafourche, Terrebonne 2010 Grant Year • No eligible Louisiana Applicants were selected for award

46. Buffer Zone Protection Program (BZPP)

47. Program Overview • The Buffer Zone Protection Program (BZPP) is one of several grant programs that constitute the Department of Homeland Security (DHS) focus on infrastructure security activities. The BZPP is one tool among a comprehensive set of measures authorized by Congress and implemented by the Administration to help strengthen the nation’s critical infrastructure against risks associated with potential terrorist attacks. • The vast majority of America’s critical infrastructure is owned and/or operated by State, local and private sector partners. The funds provided by the BZPP are provided to increase the preparedness capabilities of jurisdictions responsible for the safety and security of communities surrounding high-priority critical infrastructure and key resource (CIKR) assets through allowable planning and equipment acquisition.

48. Program Specifics • All sites are pre-selected by DHS based Critical Infrastructure (Level 1 & 2) Lists • Sub-recipients are required to attend a Buffer Zone Protection Program Workshop conducted by the SAA prior to submitting application • Application consists of Buffer Zone Plan (Assessment) and Vulnerability Reduction Purchasing Plan (Spending Plan) • GOHSEP Infrastructure Protection staff is/will be available to assists local jurisdiction with the critical infrastructure assessment and application • Beginning with the FY11 applications, all applications will be entered into the Automated Critical Asset Management System (ACAMS) • All sub-recipients must appoint a point-of-contact who is eligible to handle Protected Critical Infrastructure Information (PCII) and must have storage space that meets the PCII storage guidelines

49. Interoperable Emergency Communications Grant Program (IECGP)

50. Program Overview-Federal • The Interoperable Emergency Communications Grant Program (IECGP) is a grant program created by the 9/11 Act. • IECGP is being administered as a joint effort between the Department of Homeland Security’s (DHS) Office of Emergency Communications (OEC) and the Federal Emergency Management Agency (FEMA) Grant Programs Directorate (GPD).