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What Do I Do Now?. Starting Your EMS July 27, 2007. Agenda. Select Fenceline Management Support Selecting and Training Your Team Communicating/Training the EMS Redirecting Assistance. Select Fenceline . The Fenceline is the Geographic Boundary or Operational Boundary of the EMS

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What Do I Do Now?

Starting Your EMS

July 27, 2007

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  • Select Fenceline

  • Management Support

  • Selecting and Training Your Team

  • Communicating/Training the EMS

  • Redirecting

  • Assistance

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Select Fenceline

  • The Fenceline is the Geographic Boundary or Operational Boundary of the EMS

  • Can Be by Facility, Department, Operation, or Organization

  • Most Recommend StartingSmall with a Fenceline that Has Environmental Issues Already (WWTP, Maintenance Shop, Landfill)

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Management Support

  • The Number One Reason an EMS Fails is Lack of Management Support

    • Get Management Support at the Very Beginning In Writing (you will refer to it OFTEN). Include Time Table for Implementation and Staff Requirements

      • Memo to Department Directors from City Manager

      • Council Resolution

    • Distribute Support Memo Widely

  • Secure Management SupportThroughout Your Fenceline…Don’t Forget Middle Managers

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Management Support

  • Difficulty in Getting Support?

    • Call an EMS Practitioner to Talk About Management Concerns

      • Funding?

      • Benefits?

      • Belief It is Just a Paperwork Exercise?

      • EMS Isn’t Applicableto Cities

    • Tons of Assistance Available in “Selling” the Benefits of EMS

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EMS Champion

  • The EMS Champion or Environmental Management Representative (EMR) Should be Selected to Lead the EMS

    • Responsible for the Day-to-Day Implementation of the EMS Program and Meeting Time Lines

  • Key Considerations

    • Must Have the Time and Desire

    • Important Traits: Team Builder, Organizer, and Proficient Speaker

    • Environmental Background is a Plus

  • Senior Management Should Designate the EMR in Writing and Provide a Direct Conduit for Progress Reports

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EMS Champion

  • Specific Responsibilities

    • Select, Train, and Schedule EMS Core Team

    • Write EMS Procedures

    • Develop Templates

    • Communicate Progress and Identify Deficiencies

    • Develop Training Program

    • Select and Train Audit Team

    • Assist with Environmental Compliance

    • Conduct Management Review

    • External and Internal Communication of the EMS

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EMS Champion

  • Send the EMR to Training

    • Recommend ISO 14001 Lead Auditor Training

    • EMS ImplementationTraining

    • EnvironmentalComplianceBootcamp

    • Facilitator Training

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Select and Train the EMS Core Team

  • Core Team Members Are Responsible for Guiding and Directing the EMS

  • Select/Volunteer a Team (less than 20 people) and Provide EMS Training (1 - 2 Days)

  • Core Team Should Include the Environmental Champions and the Naysayers

  • Core Team Should be Cross Functional

  • EMS Core Team Members Should Have EMS in their Performance Plan

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EMS Core Team

  • Schedule Regular Meetings Every Month and KEEP ATTENDANCE RECORDS

  • Keep Meeting Minutes and Distribute

  • Use Each Meeting to Also Conduct Training for Next EMS Piece

  • Get Commitment for Core Team Members for At Least the Term of Implementation

  • Have City Manager Write Each Member a Letter of Support

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Communication of the EMS

  • Start Engaging Staff of the EMS at the Beginning of Implementation

    • Emails, Bulletins, Paycheck Notes, Posters

  • Adopt an Environmental Policy and Use it for Employee Support

  • Develop an EMS Training Course and Ask HR to Deliver During New Employee Orientation

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Communication of the EMS

  • Develop an Environmental Awards Program Recognizing Employees for Their Effort

  • Consider an Environmental Logo/Logo Contest

  • Buy Trinkets (Pens/Paper/Hats) for Dissemination

  • Send Good News Bullets To Management Frequently

  • Consider Council Briefings on Progress

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EMS Training

  • Determine the Appropriate Level of Training for Staff by Job Description/Title

    • EMR Needs Immediate and Upfront Training

    • EMS Core Team Needs Detailed Training and Must Understand EMS Terms

  • Training in Order of Importance

    • Facility Manager’s Need to Understand Objectives and Targets and Significant Environmental Aspects

    • Management Needs to Understand EMS Commitments

    • General Staff Should Have EMS Awareness Training Each Year

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  • Set Your Target and Timeline for EMS Implementation

    • Use Templates and Examples from Other Organizations

    • Tailor Documents and Approaches to Meet Your Organization

  • If Something Isn’t Working, Stop, Reassess Goal, and Redirect.

  • During EMS Implementation, You Will Constantly Evaluate and Redirect Your Course

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Top Three Lessons Learned

  • Don’t Give Up…It’s Worth It in the End

  • Ask For Help

    • Call TCEQ, EPA, or Another City

    • Great website

      • www.peercenter.net

  • Always Remember the EMS is About Environmental Improvements, Not the Documents

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Contact Information

Laura Fiffick

214 670 5942


[email protected]