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Data Sharing to Support Enrollment and Improve Educational Outcomes of Youth in Foster Care. Wayne Trigg – Education and Systems Consultant New York City Department of Education. Evolution of the Data Exchange process ACS and NYC DOE.

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data sharing to support enrollment and improve educational outcomes of youth in foster care

Data Sharing to Support Enrollment and Improve Educational Outcomes of Youth in Foster Care

Wayne Trigg – Education and Systems Consultant

New York City Department of Education

evolution of the data exchange process acs and nyc doe
Evolution of the Data Exchange processACS and NYC DOE
  • Collaboration began after a series of high profile tragedies. In NY, both ACS and DOE report to the Mayor.
  • February 1997 the DOE and ACS negotiated an MOU that initiated the process of sharing child specific information that would support the goals of each agency.
  • December 2001 the MOU was updated and expanded to include the inter agency exchange on a semester basis of the relevant educational information for all school aged (New York citywide) matched Foster Care children.
  • February 2008 the MOU was modified (Project School Success) allowing ACS Foster Care agencies online access to the ATS system if certain requirements and standards were met. ACS and the DOE exchanged data four times during the school year.
  • Foster Care Agencies chose to participate in a pilot project with more frequent data exchanges.
initial barriers to collaboration
Initial Barriers to Collaboration
  • Issues regarding confidentiality of student and parent information;
  • System compatibility issues between agencies;
  • Developing and agreeing on the criteria used to identify and match student/client information between the systems;
  • Establishing information exchange protocols across the participating agencies;
  • Providing the technical means to access the information;
  • Fostering a culture of common cause and addressing “turf” issues.
matching data at a minimum 3 items must match before child identified
Matching Dataat a minimum 3 items must match, before child identified

Education’ ID # different

  • Child’s name
  • Child’s sex
  • Child’s date of birth
  • Birth parent’s name
  • Child’s address

Initial data issues:

(Name spelling, Siblings)

Date (mm/dd/yy)

Street Address (Ave, St)

Children’s Services’ ID #

  • Child’s name
  • Child’s sex
  • Child’s date of birth
  • Birth parent’s name
  • Child’s address
automate the schools data system
Automate The Schools Data System
  • The following illustrates the “Real Time” individual student ATS data (Automate The Schools Data System) that the New York City Administration for Children’s Services staff and the contracted ACS Foster Care agencies have access to at their remote locations.
  • Each staff member is provided a unique ATS user ID and password to login.
information in ats
Information in ATS

Student’s Special Education Data

Student’s Disciplinary Action History

Student’s Attendance History

Student’s Current Attendance Record

Student’s Complete Profile

  • Student’s Profile
  • Student’s Immunization Record
  • Student’s Most recent Exam Scores
  • Student’s Credit Information
  • Student’s Exam Scores by Year and Course
  • Student’s Admission and Discharge History
slide7

07/10/07 A T S S I G N O N S C R E E N LB08410W

15:38:00 SOMF

* **************************** ************

*** ***** ****** ***** **** ****

***** *** ****** *** ***** ****

******* * ****** * ****** *

********* ****** *******

** ****** ****** **********

** ****** ****** ************

** ****** ****** **************

** ****** ****** ***********

******************* ****** *******

** ****** ****** ******

** ****** ****** *****

** ******* ****** ** *****

*** ********* ******** ** ****

***** ************ ************ *************

Enter your ATS USERID and PASSWORD and press RED ENTER for ATS;

Press F10 for ATS Display, ATS Reports, ATS/SBMS, and WETU, or F3 to exit.

(your PASSWORD will not appear when you type it)

USERID ===>

PASSWORD ===>

User name

User Password

slide8

AFCA Application

PROFILE 00-0-000 New York City Public Schools 11-01-07 12:12:40

HELP0110 Search Main Menu 01921-JMARQUE

==>

STUDENT ID: ________________

Enter either STUDENT ID and press Red Enter to continue

F1/ F2/ F3/Quit-return F4/ F5/ F6/

F7/ F8/ F9/Refresh F10/ F11/ F12/Exit

987 654 321

slide9

PROFILE 00-0-000 New York City Public Schools 11-01-07 12:17:01

HELP0250 Display Student And Adult 01921-JMARQUE

==>

STUDENT ID: 987 654 321 ACP FLAG: Y

LAST NAME: CONFIDE FIRST: JAZMIN MIDDLE:

DOB: 02 / 01 /89 SEX: F PROOF OF BIRTH: 1 CERT #: POB CODE: 88

HOUSE NO: 773 STREET: WEST 707 STREET APT NO: 57A

CITY: NEW YORK STATE: NY ZIP: 10025 PHONE: 444 444 4444

ADULT: CONFIDE, MARGARITA BUSINESS PHONE:

RESIDE FLAG: Y AUTH CODE: 01 RELATION CODE: 14 RECORDS RECEIVED:

BORO CODE: M HOME DIST: 03 ADDR STAT: V SSN: 999 99 9999

GEO CODE: 88 MEAL CODE: HOUSING ST: IMMUN: E

HEALTH INS: HOME LANG: SP ETHNIC STATUS: 3 CITIZEN:

ADMIT CODE: 50 ADMISSION DATE: 07/02/04 STATUS: D ADMIT REASON:

DISC CODE: 26 DISCHARGE DATE: 07/01/07 ENTERED NYC SCHOOL SYS: 09/01/93

SCHOOL LOCATION: BORO DIST SCHOOL GRADE GR LVL OFF CLASS

CURRENT: M 08 409 220 12 TA4

PREVIOUS: M 79 409

LAST CHANGE DATE: 08/26/07 USERID: JMARQUE

F1/ F2/Immu F3/Quit-return F4/Exams F5/HS Crs F6/HS Xam

F7/Adm/Dis F8/Sped F9/Susp Hist F10/Attd F11/Attd Hist F12/ Indic

Select the desired function key

slide10

“F2/Immu” Screen

PROFILE 08M409 New York City Public Schools 11-01-07 12:21:04

HLTH0110 Immunization Display 01953-JMARQUE

==>

NAME: CONFIDE, JAZMINDOB: 02/01/89 SEX: F STUDENT ID: 987 654 321

DIST-B-SCHL: 08M409 AGE: 18 YR 7 MON 09 DAY

GRD-LVL-CLS: 220-12-AD1 ADMIT DTE: 07/02/07 (57) EXEMPT

TYPE (1) (2) (3) (4) (5) CDE END DATE

=========== ======== ======== ======== ======== ======== === ========

DPT/Dt/Td 04 18 01 01 02 02 11 14 02 __ __ __ __ __ __ _

Tdap __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ _

OPV (POLIO) 04 18 01 01 02 02 11 21 02 __ __ __ __ __ __ _

MMR 08 17 00 04 18 01 __ __ __ __ __ __ __ __ __ _

MEASLES __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ _

MUMPS __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ _

RUBELLA __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ _

HBV SERIES3 08 17 00 10 05 00 03 01 01 __ __ __ __ __ __ _

VARICELLA __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ _

HIB: _ IMMUN STATUS: COMPLETE

ACTION: Student has a COMPLETE immunization status.

F1/Help F2/ F3/Quit-return F4/ F5/ F6/Tuber

F7/ F8/ F9/ F10/ F11/ F12/Exit

slide11

“F4/Exams” Screen

PROFILE: 00-0-000 ATS NEW YORK CITY PUBLIC SCHOOLS DATE: 11/01/07

USER: JMARQUE () PAGE: 1

STUDENT\'S EXAM SCORES

NAME: CONFIDE, JAZMIN STUDENT ID: 987 654 321

SS/ ALT

TEST RAW PCT MID SRP/ --TEST--- ALT LNG/ TST

ADMN TEST NAME LV F SCR ILE MIU NCE DECSN D SCH GD TEQ TRNS CAT

------------------------------------------------------------------------------------------------------------------------------------------------

WI 03 ELA ENG LANG ARTS 18 3 021 670 2 03 044 08 Y

SP 03 STM STATE MATH 18 3 034 709 2 03 044 08

SP 03 PET SCI OBJECT 18 3 035 054 2 03 044 08

SP 03 PET SOC STUD TOT 18 3 034 050 2 03 044 08 Y

SP 02 TEM TOTAL MATH 17 4 026 661 1 03 044 07 Y SE

SP 02 ELE TOTAL READING D 1 017 01 01 03 044 07

SP 01 CTB TOTAL READING 16 F 025 639 2 03 044 06 Y

SP 01 TEM TOTAL MATH 16 3 019 616 1 03 044 06 Y SE

SP 01 ELE TOTAL READING C 2 018 02 07 03 044 06

SP 00 CTB TOTAL READING 15 E 026 630 2 03 145 05

>

slide12

“F5/HS Crs” Screen

PROFILE 08-M-409 New York City Public Schools 11-01-07 12:21:04

VCRS0500 View Course Marks 01967-JMARQUE

==> PAGE 1 OF 8

STUDENT ID: 987 654 321NAME: CONFIDE, JAZMIN

OFFICIAL CLASS: TA4 GRADE: 220 GRADE LEVEL: 12

CURRENT SCHOOL: 08M409 STATUS: ACTIVE

=======================================================================

SUBJ LVL CRSE SEC DESCRIPTION SCHL YEAR TERM SCHOOL SCR P/F CRED EARNED

----------------------------------------------------------------------------------------------------------------------------

1 H E8C 04 ENGLISH 8 2006-2007 2 02M409 86 P 1.00 1.00

9 H GCP 02 COLLEGE PR 2006-2007 2 02M409 P P 0.50 0.50

9 H GS4 02 COMMSER 2006-2007 2 02M409 NC 1.00

2 H HPID 02 PROBLEM IN 2006-2007 2 02M409 90 P 1.00 1.00

2 H H8 02 ECONOM 2006-2007 2 02M409 95 P 1.00 1.00

3 H MI8 02 COLLEALG2 2006-2007 2 02M409 95 P 1.00 1.00

8 H PE8Q 01 PHYS ED8 2006-2007 2 02M409 95 P 1.00 1.00

9 H Y112 01 RESOU RM 2006-2007 2 02M409 90 P 0.00 0.00

1 H E7C 05 ENGLISH 7 2006-2007 1 02M409 80 P 1.00 1.00

2 H H6RS 01 GLB RSCH 2006-2007 1 02M409 75 P 1.00 1.00

Use F2 to view course details.

F1/Help F2/Select F3/Quit-return F4/ F5/ F6/

F7/ F8/Forward F9/ F10/By SubArea F11/ F12/Exit

slide13

“F6/HS Xam” Screen

PROFILE 08-M-409 New York City Public Schools 11-01-07 12:29:28

VEXM0600 View Exam Marks 01812-JMARQUE

==> PAGE 1 OF 2

STUDENT ID: 987 654 321 NAME: CONFIDE, JAZMIN

OFFICIAL CLASS: TA4 GRADE: 220 GRADE LEVEL: 12

CURRENT SCHOOL: 08M409 STATUS: ACTIVE =====================================================================

EXAM SECT DESCRIPTION SCHOOL YEAR TERM SCHOOL SCORE P/F

-----------------------------------------------------------------------------

EXRL 01 ENGLISH LANGU 2006-2007 2 02M409 ABS

HXR$ 01 GLOBAL HISTOR 2006-2007 1 02M409 60

RCTG 01 RCT IN GLOBAL 2006-2007 1 02M409 ABS

RCTG 01 RCT IN GLOBAL 2005-2006 7 02M625

EXRL 01 ENGLISH LANGU 2005-2006 2 02M409 ABS

HXRA 02 U. S. HISTORY 2005-2006 2 02M409 56

RCTG 01 RCT IN GLOBAL 2005-2006 2 02M409 F F

RCTH 01 RCT IN U. S. 2005-2006 2 02M409 F F

RCTW 00 RCT IN WRITIN 2005-2006 2 02M409 P P

EXRL 03 ENGLISH LANGU 2005-2006 1 02M409 39

Use F2 to view exam details

F1/Help F2/Select F3/Quit-return F4/ F5/ F6/

F7/ F8/Forward F9/ F10/ F11/ F12/Exit

slide14

“F7/Adm/Dis” Screen

PROFILE 08M409 New York City Public Schools 11-01-07 12:33:34

BIOG0310 Admission And Discharge History 00899-JMARQUE

==> PAGE 1 OF 1

NAME: CONFIDE, JAZMINDOB: 02/01/89 SEX: M STUDENT ID: 987 654 321

D-B-SCH: 08-M-409 GRD-LV-CLS: 220-12-AD1

------------- ADMIT ------------- ----- DISCHARGE ---- BORO LAST LAST

REAS GEO GEO DISTRICT GRADE CLASS DISC

S DATE / CDE CDE CDE DATE / CODE CDE SCHOOL CODE CODE CONF

======================================================================

A 07/02/07 57 DR M 8 409 190 AD1

D 07/02/04 57 DR 07/02/07 00 M 8 135 961 105 Y

- ---------------------- ------------------- ----------------------------

* 09/07/00 58 DR 07/02/04 00 M 8 105 951 149

* Previous student enrollment - use function keys for other history

F1/Help F2/ F3/Quit-return F4/ F5/ F6/

F7/ F8/ F9/ F10/ F11/ F12/Exit

slide15

“F8/Sped” Screen

PROFILE 08-M-409 New York City Public Schools 11-01-07 12:35:50

BIOG0010 Special Education Data 01414-JMARQUE

==>

STUDENT ID: 987 654 321Name: CONFIDE, JAZMIN Sex: M DOB: 12/28/92

School : 08M409 Grade: 220 Level: 12 Off Cl: AD1 ATS CAP Class:

-----------------------------------------------------------------------------

CAP Data as of : 09/09/07 First Attend Date :

Conference Date : 05/21/07 CAP Authorize Date: 09/04/07

CAP Discharge Date:

Program Recommendation : TT TEAM TEACHING

Service Category : TT COLLABORATIVE TEAM TEACHING

Periods per Week : 00 FULL TIME

Disability : LD LEARNING DISABLED

Testing Modifications : 1 TIME LIMIT EXTENDED OR WAIVED

2 EXAM ADMINISTERED IN SPECIAL LOCATION

F1/Help F2/ F3/Quit-return F4/ F5/Print F6/

F7/Back F8/Forw F9/Refresh F10/ F11/ F12/Exit

slide16

“F9/Susp Hist” Screen

PROFILE 08-M-409 New York City Public Schools 11-01-07 12:40:39

BIOG0903 Disciplinary Action History 00853-JMARQUE

==> PAGE: 0/0

STUDENT ID: 987 654 321 NAME: CONFIDE, JAZMIN

S

E INFR DISPL START DAYS AND

L DATE AUTH ACTION DATE DURATION I NFRACTION - CODES

===============================================================

Student has no disciplinary action

F1/Help F2/Select F3/Quit-return F4/ F5/ F6/

F7/ F8/ F9/ F10/ F11/ F12/Exit

slide17

“F10/Attd” Screen

DISA0110 Student Attendance Display Screen 01110- JMARQUE2

==>

SCHOOL NUM: 409 OFF. CLASS: 220 ADMIT DATE: 07/02/04

STUDENT ID: 987 654 321 GRADE: 120 DISCH DATE:

STDNT NAME: CONFIDE, JAZMIN ROOM: 207 STATUS : A

ATTD ATTD ATTD

MM/DD AM PM MM/DD AM PM MM/DD AM PM

===== == == ===== == == ===== == ==

09/05 P P 09/18 P P 09/30 L P

09/06 P P 09/19 A A

09/09 P P 09/20 L P

09/10 L P 09/23 L P

09/11 A A 09/24 A A

09/12 L P 09/25 L P

09/13 L P 09/26 L P

09/17 P P 09/27 L P

NS - not scanned, NA - not applicable

F1/Help F2/ F3/Quit-return F4/ F5/ F6/

F7/ F8/Next mon F9/ F10/ F11/ F12/Exit

slide18

“F11/Attd Hist” Screen

PROFILE 08-M-409 New York City Public Schools 11-01-07 12:42:57

BIOG0335 Attendance History Inquiry 01810-JMARQUE2

==> PAGE 1 OF 2

NAME: CONFIDE, JAZMIN DOB: 02/01/89 SEX: F STUDENT ID: 987 654 321

D-B-SCH: 08-M-409 GRD-LV-CLS: 220-12-TA4

BORO

SCHOOL FULL DAYS HALF DAYS PCT TIMES DISTRICT LAST

YEAR TERM PRES ABS DAYS ENROLL ATTD LATE CUT SCHOOL GRADE

========================================================================

06 FALL 79 9 88 89 M 02 409 220

06 SPRING 75 8 83 90 M 02 409 210

05 FALL 76 8 84 90 M 02 409 210

05 SPRING 81 5 86 94 M 02 409 200

04 FALL 76 6 82 92 M 02 409 200

04 SPRING 82 3 85 96 M 79 409 190

03 FALL 82 3 85 96 M 79 409 190

03 SPRING 86 5 91 94 4 M 03 044 180

02 FALL 86 6 92 93 3 M 03 044 180

02 SPRING 88 3 91 96 M 03 044 170

* Most current attd listed first

F1/Help F2/ F3/Quit-return F4/ F5/ F6/

F7/ F8/Forw F9/ F10/ F11/ F12/Exit

slide19

“F12/Indic” Screen

PROFILE 00-0-000 New York City Public Schools 11-01-07 12:44:55

BIOG0260 Display Student 01251-JMARQUE

==>

NAME: CONFIDE, JAZMINDOB: 02/01/89 SEX: F STUDENT ID: 987 654 321

AIS SERVICES

_ BILINGUAL

_ ESL

Y LEP

_ SPEC ED

_ MAINSTRM

_ RES ROOM

_ ADD\'L RS

_ COUNSEL

_ SPCH SVC

_ CTT PART

_ SETSS

F1/Help F2/ F3/Quit-return F4/ F5/Comments F6/

F7/ F8/ F9/ F10/ F11/ F12/Exit

_ FOSTR HOME

_ TEMP HOUS

U HEALTH INS

_ GIFTED

_ REL TIME

_ EXTEND DAY

_ CHAP 53

_ PLUS PROG

_SUMM SCHL

1 MEAL CODE

M ELA ELIG

_ ELA PART

M MATH ELIG

_ MATH PART

_ SCI PART

_ SS PART

_ SUPP SVC

_ ELA AT RISK

_ CELL PH XMT

_ BESIS ST

_ TEST MOD

_ SCHOOL A

_ SCHOOL B

_ SCHOOL C

_ DIST A

_ DIST B

_ DIST C

_ 407 FLAG

_ ONGNG SVC

_ SECT 504

_ SL COMM

_GR9 ENTRY

_ AVID

_ POST GRD PL

8 YTD ATTEND

_ ELA PROF

_ MATH PROF

U HEALTH ALRT

FUT EX INST

_ PREP ACAD

contact information
Contact Information

Wayne Trigg

Education and Systems Consultant

(718) 935-5570

[email protected]

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