Greater Dayton Area Fire Departments’ Mutual Aid Agreement

1. Greater Dayton Area Fire Departments’ Mutual Aid Agreement

2. Role of GMVEMSC • Greater Miami Valley EMS Council was approached by member agencies with concerns about mutual aid: • Some agencies had uncertainties regarding which agencies are and are not signatories to the Greater Dayton Area Fire Departments’ Mutual Aid Agreement (GDAFDMAA) • A number of agencies in the region are not in the agreement • Some uncertainties regarding what is covered

3. Role of GMVEMSC • GMVEMSC discussed issues with: • Greater Montgomery County Fire Chiefs’ Association (GMCFCA, home agency for the agreement) • Montgomery County Prosecuting Attorney’s Office (MCPA)

4. Role of GMVEMSC • GMVEMSC agreed to: • Identify which agencies are not members in the agreement • Assist those agencies with the process of joining the agreement (should they choose to) • Maintain a copy of the agreement on the GMVEMSC website (www.gmvemsc.org) • Maintain a current list of signatories to the agreement on the GMVEMSC website • Provide an educational program (this presentation) on the GDAFDMAA, available for download on the website

5. Role of GMVEMSC • GMVEMSC will contact all member agencies that are not currently signatories to the GDAFDMAA and let them know they are eligible • ORC 9.60 is the statutory authority allowing private fire companies and private emergency service organizations to enter into contracts with governmental entities for mutual aid. • Procedures for joining the GDAFDMAA are in later in this presentation

6. Role of MCPA • The Montgomery County Prosecuting Attorney’s Office: • Is the repository for all signed agreements • Simply a legal repository • Sends any additions or deletions to each party to this Agreement • Will notify GMVEMSC when departments join (or leave) the plan, so that the list on the website can be kept up to date

7. Mutual Aid • In emergency services, mutual aid is an agreement among emergency responders to lend assistance across jurisdictional boundaries. • Assistance given when a jurisdiction’s resources are inadequate for current needs, whether for one incident or multiple incidents. • Strengthens existing working relationships between agencies

8. Main goal of mutual aid The primary goal of mutual aid is to provide additional resources in a timely manner when there is a critical shortage of resources in a jurisdiction, or to best meet needs

9. How mutual aid works • It is a multijurisdictional effort dedicated to protecting life, property and the environment in critical times of need. • The term “fire protection” includes personal services and equipment required for the protection of life and property from fire, firefighting and/or emergency medical services. • The term “emergency response” includes necessary services to respond to a fire, health, safety (not including law enforcement) or environmental incident that threatens life, property or environment.

10. Calling for Apparatus • Additional units such as fire apparatus, medic units and Hazmat can be called at any given time to respond to another jurisdiction if needed. • Simply contact other agency’s Dispatch Center

11. What GDAFDMAA is and is not… • Note well: the GDAFDMAA is NOT a Montgomery County mutual aid plan • It is and always has been a regional plan with departments from many counties • GDAFDMAA is NOT the Ohio Fire Chief’s Emergency Response Plan (ERP) • ERP is intended for major incidents • GDAFDMAA is for BOTH day to day needs AND for major incidents

12. Legal Basis and Charges • An agreement is based on section 505.44 and 9.60 of the Ohio revised code to provide assistance to other fire and emergency responders when there is a need for additional resources. • No charge shall be made to any party to this Agreement for services rendered by any other contracting party (parties) under the provision of this Agreement. • Note: Does not preclude charging patients for EMS; just can’t charge agencies who signed the Agreement

13. Charges for Responding? • No • There shall be no reimbursement for : • loss or damage to equipment while engaged in an activity in accordance with Agreement • any indemnity award or premium contribution assessed against the employing party for workmen’s compensation benefits arising by reason of injury or death to a member of the defined agency while engaged in rendering services under this Agreement

14. Joining or Leaving the Agreement • No limit on number of agencies who can join the Agreement • By signing, agency becomes part of "a single instrument.” • Other agencies do not have to re-sign agreements each time another agency joins or leaves • All counterparts filed with office of Montgomery County Prosecutor • Official depository for Agreement • Non-expiring agreement • Any party may withdraw with 30 days written notice

15. Examples of mutual aid needs • Z Fire Department is fighting a major structure fire and requires additional Ladders • ZFD receives an EMS call when all ZFD’s EMS units are on other responses • ZFD has a structural collapse at a hazardous materials facility, and requires rescue units, MCI units, as well as additional EMS and Engines • In all these examples, ZFD requests mutual aid help from a nearby jurisdiction that can provide assistance at the time

16. Benefits of Being in the GDAFDMAA • We’re all part of Public Safety response • All public safety agencies have times when they are unable to meet the demands placed on them • GDAFDMAA provides a huge resource pool for agencies to call on • Part of the “whole community” response concept

17. Greater Dayton Area Mutual Aid • Agreement provided for Montgomery county and surrounding counties, including Butler, Clark, Darke, Greene, Hamilton, Miami, Preble, Shelby, Warren, & WPAFB FD • At any given time the departments in these counties in the agreement can respond to other jurisdictions to provide resources in a timely fashion

18. Map of the Greater Dayton Area FD Mutual Aid Agreement

19. Greater Dayton Area Mutual aid map

20. Member Agencies by County (as of the time of this PowerPoint)

21. Butler Co. Clark Co. • City of Fairfield F.D. • Fairfield Township F.D. • Liberty Township F.D. • City of Middletown F.D. • Milford Township F.D. • Ross Township F.D. • Village of Seven Mile F.D. • Sommerville F.D. • Wayne Township F.D. • Bethel Township F.D. • Harmony Township Volunteer F.D. • City of New Carlisle F.D. • Pike Township F.D. • Springfield Township F.D.

22. Darke Co.Greene Co. • Ansonia F.D. • Arcanum F.D. • Arcanum Rescue Services • Greenville F.D. • Greenville Emer. Rescue Serv. • Hollansburg Volunteer F.D., Inc. • Liberty Township F.D. • New Madison Volunteer F.D. • Village of Pitsburg F.D. • Rossburg Fire Assoc. • Village of Versailles F.D. • City of Bellbrook F.D. • City of Fairborn F.D. • City of Xenia F.D. • Beavercreek Twp. F.D. • Cedarville Twp. F.D. • Jefferson Township F.D. • Miami Township F.D. • New Jasper Township F.D. • Silver Creek Township F.D. • Spring Valley Township F.D. • Sugarcreek Township F.D. • Xenia Township F.D.

23. Montgomery Co. • Municipality of Brookville F.D. • Butler Township F.D. • City of Clayton F.D. • City of Dayton F.D. • City of Englewood F.D. & EMS • Farmersville Fire Assoc. Inc. • City of Germantown F.D. • City of Huber Heights F.D. • Harrison Township F.D. • Jefferson Township F.D. • Germantown Rescue Squad, Inc. • City of Kettering F.D. • Miami Township F.D. • City of Moraine F.D. • City of Miamisburg F.D. • City of Oakwood F.D. • Village of New Lebanon F.D. • Village of Phillipsburg F.D. • City of Riverside F.D. • City of Trotwood Fire & Rescue • City of Union F.D. & EMS • City of West Carrollton F.D. • Washington Township F.D. • City of Vandalia F.D.

24. Miami Co. Preble Co. • Bradford Fire & Rescue Svcs., Inc. • Casstown Volunteer F.D. • Laura Fire Co., Inc. • Ludlow Falls F.D., Inc. • West Milton Fire Co., Inc. • City of Tipp City F.D. • City of Troy F.D. • Bethel Twp. Fire Co., Inc. • City of Piqua F.D. • City of Eaton F.D. • Village of Eldorado F.D. • Village of Gratis F.D. • Village of Lewisburg F.D. • Camden-Somers Twp. F.D. • Village of Verona F.D. • Village of West Alexandria F.D. • West Manchester F.D. • Northwest Fire & Ambulance Dist.

25. Hamilton Co. Shelby Co. • Loveland-Symmes F.D. • City of Sidney Dept. Of Fire & Emergency Services

26. Warren Co. WPAFB • Village of Carlisle F.D. • Clearcreek Fire District • City of Franklin F.D. • Joint Emergency Medical Svc. • City of Lebanon F.D. • Salem-Morrow F.D. • Deerfield Township F.D. • City of Mason F.D. • Franklin Township F.D. • Hamilton Township F.D. • Harlan Township F.D. • Massie Township F.D. • Turtle Creek Township F.D. • Union Township F.D. • Wayne Township F.D. • Wright Patterson Air Force Base Fire Department

27. Request and Approval • In the event of emergency and on request of another fire department by the highest ranking officer of that department on duty at the time of the emergency • Each party to this Agreement will furnish fire department personnel and equipment, IFthe highest ranking officer on duty at the requested agency is of the opinion that such personnel and equipment is available • Response is NOT required • Agencies determine at the time of each request if they can or can’t provide the requested resource

28. Limitations of Liability • Agreement shall not give rise to any liability or responsibility, including but not limited to: • failure to respond to any request for assistance • lack of speed in answering such a request • inadequacy of equipment • negligent operation of equipment • failure to extinguish any fire • or any cause whatsoever growing out of such use of fire or other equipment and personnel • Nor shall the requesting agency be liable for damages or loss of equipment or personnel suffered by the party responding • No third parties have any right of legal actions

29. How to Join GDAFDMAA • Download copy of Agreement from www.gmvemsc.org • For a public fire department, attach copy of a Resolution from its legislative authority (City Council, Township Trustees, etc.) authorizing the department to enter into the Mutual Aid Agreement to executed original of the Agreement • Sample language for Resolution on www.gmvemsc.org • Private fire companies and private emergency service organizations (private EMS, university EMS, etc.) president or other officer who has the authority to contractually bind the organization signs the agreement • In those cases, the signed agreement must be notarized. • Submit executed original to: • Montgomery County Prosecuting Attorney • Chief, Civil Division • Dayton-Montgomery County Courts Building • Post Office Box 972 • 301 West Third Street • Dayton, Ohio 45422

30. Resources Beyond the GDAFDMAA

31. IMAC(Ohio Intrastate Mutual aid Compact) • The Ohio Intrastate Mutual Aid Compact (IMAC), Ohio Revised Code Section 5502.41, was enacted into law on December 23, 2002. All political subdivisions are automatically part of the statewide mutual aid system. • The purpose of IMAC is to develop and improve intrastate mutual aid capabilities for providing services and resources across local boundaries in response to and recovery from any disaster resulting in a formal declaration of emergency.

32. IMAC Authorizes the Ohio Emergency Response Plan • Completely separate from the GDAFDMAA