Policy for estimating current replacement value and deferred maintenance
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Policy for Estimating Current Replacement Value and Deferred Maintenance. Office of Acquisition and Property Management. Background. The facilities condition index (FCI) is used to establish the relative condition of assets

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Policy for estimating current replacement value and deferred maintenance

Policy for Estimating Current Replacement Valueand Deferred Maintenance

Office of Acquisition and Property Management


Background

Background

  • The facilities condition index (FCI) is used to establish the relative condition of assets

  • FCI is a ratio of Deferred maintenance (DM) and Current Replacement Value (CRV)

  • FCI = DM/CRV

Department of the Interior

December 2007


Background1

Background

  • The original DOI policy for estimating current replacement value (CRV) and deferred maintenance (DM) was issued in June, 2006.

  • This policy provided three options for calculating CRV

  • It did not require bureaus to use the same methodology to estimate CRV and DM

Department of the Interior

December 2007


Background2

Background

The lack of consistency created two issues:

  • Diminished the value of FCI as a metric and prioritization tool

    2) Limited usefulness of Department-wide comparisons for FCI, CRV, and DM

Department of the Interior

December 2007


Emphasis on standard methodology

Emphasis on Standard Methodology

  • DOI senior management charged the Asset Management Team (AMT) to revise the policy by the end of Q1 FY 2008

  • OMB placed the policy revision on DOI’s real property scorecard as a deliverable for Q1 2008

Department of the Interior

December 2007


Revision process

Revision Process

  • The AMP and Office of Acquisition and Property Management lead the revision

  • Drafts of the new policy were distributed to the Asset Management Partnership (AMP) for review and comment

  • The Office of Budget and the Office of Financial Management also reviewed and provided input

Department of the Interior

December 2007


Objectives of policy revision

Objectives of Policy Revision

  • Support consistent, accurate, and repeatable estimating methodology for CRV and DM

  • Use industry standard data and estimating tools where applicable

  • Ensure CRV and DM estimates for specific asset types (buildings, roads, dams, etc.) employ the same methodology Department-wide

Department of the Interior

December 2007


Objectives of policy revision1

Objectives of Policy Revision

  • Ensure CRV and DM estimates are “compatible”, and contain the same fees and markup factors

  • Support consistent CRV and DM estimating methodologies within non-heritage, multi-use, and heritage asset categories

  • Level of accuracy for all CRV and DM estimates is a Class C estimate (-15% to +25%)

Department of the Interior

December 2007


Non heritage assets

Non-Heritage Assets

Buildings

  • Use RS Means data for labor and materials

  • Apply fees and markups specified in policy

  • Adjust estimates with RS Means three digit zip code factors and a transportation factor

  • Estimates for items not included in RS Means are supplied by vendors and external or internal consultants

Department of the Interior

December 2007


Non heritage assets1

Non-Heritage Assets

Structures

  • Uses the same methodology as buildings

  • Roads, dams, water distribution systems, and power assets will have their own asset specific standard for CRV estimates

    • Committees to develop standard methodology will work with Army Corps of Engineers and DOT

Department of the Interior

December 2007


Heritage and multi use assets

Heritage and Multi-Use Assets

  • The Heritage Asset Partnership (HAP) will develop a CRV methodology by the end of FY 2008

    • Contact your bureau’s representative to provide input

  • A Multi-Use asset meets the definition of a Heritage Asset but is predominantly used for a function that can be accomplished by a non-heritage asset.

Department of the Interior

December 2007


Other important policy components

Other Important Policy Components

Inflation Adjustment

  • RS Means inflation factors, and the transportation factor, are used to inflate CRV and DM.

    • This will be completed by April 1 of each year.

      Training

  • Bureaus are charged with ensuring staff have the requisite training and skill level to make CRV and DM estimates

Department of the Interior

December 2007


Financial statement

Financial Statement

Financial Statement

  • The DM reporting range is to be -15 to +25 percent of the calculated value

Department of the Interior

December 2007


Keep in mind

Keep in Mind…..

  • CRV and DM estimates are made solely for the purpose of calculating FCI

  • Do not use these CRV and DM values for program formulation, to support a budget request, or as project estimates

    • Only detailed estimates should be used for these activities

Department of the Interior

December 2007


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