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Thomas Carey, M.S. Adjunct Professor Metropolitan College of New York George Lamarre, MPA

Lessons Learned of a Constructive Action for Future Application: An All Hazards Response Plan for Higher Education Institutions and Neighboring Communities. Thomas Carey, M.S. Adjunct Professor Metropolitan College of New York George Lamarre, MPA Metropolitan College of New York (Alumni)

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Thomas Carey, M.S. Adjunct Professor Metropolitan College of New York George Lamarre, MPA

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  1. Lessons Learned of a Constructive Action for Future Application:An All Hazards Response Plan for Higher Education Institutions and Neighboring Communities Thomas Carey, M.S. Adjunct Professor Metropolitan College of New York George Lamarre, MPA Metropolitan College of New York (Alumni) Michael Agnew ,MPA Assistant Director Safety and Security New York Law School

  2. Constructive Action • Purpose 2: Identification of Organizational Disaster Needs/Field Experience (5 credits) • Purpose 3: Initiating and Managing a Disaster Recovery Plan/Field Experience (5 credits) • Purpose 4: Long Range Planning for Disaster Management/Field Experience (5 credits) NYLS and MCNY Disaster Preparedness

  3. Planning Teams NYC VOAD Case Management Plan NYLS and MCNY Disaster Preparedness

  4. Emergency Management key documents • Risk Analysis Report • Emergency Operations Plan • Continuity of Operations Plan • Pandemic Influenza Annex (and other Annexes) • Annual Report of Campus Security Policies and Procedures • Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act • Fire & Evacuation Plan • Disaster Recovery Plan

  5. RISK ANALYSIS BRANCHTASK • Create a Hazard Risk Analysis Report for New York Law School (NYLS). • Collaborative effort between both schools. • MCNY Risk Analysis Branch and NYLS Disaster Planning Group

  6. RISK ANALYSIS BRANCHMISSION • Identify and prioritize 10 likely natural, systematic and man made hazards. • All hazards approach • Avoid laundry list • Research

  7. RISK ANALYSIS BRANCHGOAL • Provide a basis for NYLS toprepareand mitigate all hazards that threaten the campus community. • Set the conditions for an appropriate response and rapid recoveryfrom a disastrous event

  8. BAD THINGS HAPPEN TO UNIVERSITIES AND COMMUNITIES

  9. Previous Hazards and Emergencies affecting NYLS • Fires – 1992 & 2001 • Bomb Threats – 1998 & 2008 • 1999 Transit Strike • 1999 Partial Power Outage • September 11, 2001 • 2002 Data / Telecom Outage •2003 New York City Blackout • Water Main Breaks – 2003, 2004 & 2011 • 2009 Speaker Protest • Medical Emergencies • Weather Emergencies NYLS and MCNY Disaster Preparedness

  10. METHODOLOGY EXPLAINED Key Points: Methodology is currently in use Utilized to assess hazards in 110 California Community Colleges.

  11. METHODOLOGY EXPLAINED • Self calculating Risk and Vulnerability Assessment. • Excel Matrix format tool that constitutes a “living document”. • Key points • Asks questions and rates hazards based on responses. • Can be easily modified to mitigate and prepare for the latest threat. • Setting the conditions for an appropriate response and rapidrecovery.

  12. HAZARDS-NY (HAZ-NY) Matrix NYLS and MCNY Disaster Preparedness

  13. Emergency Planning Process • Identify Hazards and Conduct Risk Assessment • Develop the Emergency Operations Plan • Adopt, Implement, Test, and Train to the Emergency Operations Plan • Maintain and Update the Emergency Operations Plan

  14. Emergency Operations Plan BranchMission • Emphasize advance preparation and teamwork • Establish and maintain effective communication channels • Foster an environment of continuous improvement through leadership

  15. Emergency Operations Plan BranchPurpose • Provide general guidance and specific direction • Preparedness • Response • Communication disciplines

  16. Emergency Operations Plan BranchScope • The Emergency Operations Plan is an all-hazards plan. It identifies responsible individuals and guides response and recovery actions. The Emergency Operations Plan is designed for all Law School buildings. It applies to a broad range of incidents and may also be utilized during major incidents that occur adjacent to the Law School, but do not directly impact the physical facilities. In this scenario, New York Law School would coordinate emergency information and provide support services.

  17. Emergency Operations Plan BranchBasic plan • Section 1: Plan Fundamentals • Section 2: Command, Control and Coordination • Section 3: Phases of Emergency Management • Section 4: Emergency Operations Plan • Section 5: Emergency Management Programs • Section 6: Training and Exercises • Section 7: Plan Maintenance and Distribution • Section 8: Functional Annexes • Section 9: Hazard Specific Appendices

  18. Unified Command 7/11/11 NYLS and MCNY Disaster Preparedness 18

  19. Continuity of Operations Plan BranchTask • Develop a plan that delineates the plan to continue the essential functions. • Create a pandemic influenza annex for NYLS. • Identify essential functions and key personnel. • Identify existing continuity efforts. • Collaborate with NYLS Disaster Planning Group.

  20. Continuity of Operations Plan BranchMission • Continue the following essential functions in emergencies:

  21. Continuity of Operations Plan BranchGoal • Provide a framework and a strategy: • Flexible • Scalable • Adjusted based on severity of event, personnel affected

  22. Continuity of Operations Plan

  23. Propst, R. (2006). Enhancing Disaster Management Through an All-Hazards Continuity-of-Operations Continuum. Retrieved on November 27, 2011 from http://www.homelandsecurity.org/newjournal/articles/propst_continuum.htm

  24. Plan Levels

  25. Recommended Test Schedule • All season testing of notification systems • Including text, email and alarm systems • Evaluate timeliness of notification system(s) • Evaluate effectiveness of notification system(s) • Evaluate clarity of alarm and announcements

  26. Training Schedule • New employees • Orientation and training provided within 30 days of appointment • All departmental leaders to schedule staff participation in trainings and exercises • Annual in-service refresher training

  27. Annual Exercise Plan • Conduct internal exercises • Coordinate with local and State authorities • Participate and support interagency exercise efforts in New York City

  28. COOP Plan Maintenance • Assistant Director of Safety and Security • Manages and maintains plan • Reviews plan for accuracy • Departmental update required yearly • Or upon implementation/exercise of plan

  29. Pandemic Influenza Annex • Covers pandemic influenza planning affecting the New York Law School’s campus. • Intended as a tool to assist in planning efforts for an influenza outbreak

  30. Pandemic Influenza AnnexGoal • Provide a plan as part of a continuous process that seeks to prevent, mitigate, and prepare for pandemic and other health emergencies

  31. Lessons Learned Specific points of view: • Professor/Project Manager • Student/Branch Chief • Client/NYLS Future Applications of the CA: • NYLS • MCNY

  32. The Clery ActThe Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act • Title IV Institutions • Have and Disclose Emergency Response and Evacuation Procedures • In Response to Significant Emergency or Dangerous Threat • Immediate Threat to Health or Safety • Students and Employees on Campus • Preparedness for emergencies

  33. IHEs Sanctions & ViolationsInstitute of Higher Education • U.S. Department of Education fines • VA Tech fined $55,000 • University of Vermont • University of Northern Iowa

  34. Other Standards Being Applied The Robert T. Stafford Disaster Relief and Emergency Assistance Act (Public Law 100-107) as amended, and Related Authorities as of June 2007 The Disaster Mitigation Act (DMA) of 2000 (Public Law 106-390, as amended) Post-Katrina Emergency Management Reform Act of 2006

  35. Resources • Federal Emergency Management Agency (FEMA), Mitigation Resources for Success, FEMA 372. • FEMA, Getting Started, Building Support for Mitigation Planning, FEMA 386-1, FEMA 386- 1CD. • FEMA, Understanding Your Risks, Identifying Hazards and Estimating Losses, FEMA 386-2, FEMA 386-2CD. • FEMA, Developing the Mitigation Plan, Identifying Mitigation Actions and Implementation Strategies, FEMA 386-3, FEMA 386-3CD. • FEMA, Bringing the Plan to Life, Assuring the Success of the Hazard Mitigation Plan, FEMA 386-4, FEMA 386-4CD. • National Oceanic and Atmospheric Administration, Community Vulnerability Assessment Tool, www.csc.noaa.gov/products. • University of California, Berkeley, Economic Benefits of a Disaster-resistant University: Earthquake Loss Estimation for UC Berkeley, www.iurd.ced.berkeley.edu/pub/WP-2000-02.pdf • University of California, Berkeley, Seismic Protection of Laboratory Contents, www.iurd.ced.berkeley.edu/pub/WP-2003-02.pdf

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