Memorandums and Letters. Apply correct memo and letter formats. What are Memorandums?. A memorandum is a short message from one person to another in the same business or organization. Memorandums are usually referred to as memos. Memos have no salutation line and no signature area at the end.
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Memorandums and Letters
Apply correct memo and letter formats.
Memo HeadingThe formal memorandum uses a special heading, sometimes preprinted on stationery. Typically, words in the memo heading are keyed in ALL CAPS, bold, followed by a colon, and double spaced as follows:
DATE:(Complete and current date)
SUBJECT:(What the memo is about)
TO:Tab Tab Receiver’s name
FROM:Tab Author’s name
DATE:Tab Current date
SUBJECT:Tab Memo topic
Body-Message of the memo
Block Style is one method of formatting a letter. In this style of letter writing all parts of the letter are keyed at the left margin.
Parts of a Block Style Letter
Copy Notation—key a DS after the last line of the letter.
Dear Ms. Smith
Dear Ms. Smith:
The personal-business letter uses the return address with the dateline a single space beneath.
The colon is keyed in the salutation and the comma is keyed in the complimentary close.
The business letter uses letterhead instead of a return address, which consists of the business’ name, address, phone/fax/email, and logo.
The colon is not keyed in the salutation and the comma is not keyed in the complimentary close.
Implement paragraph formats.
Block style – all lines of text are aligned with the left margin
Indented – the first line of a paragraph is indented
Hanging indent – a temporary left margin that indents all lines except the first line of text
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See your PE teacher for more details.
1. Access the Format menu bar option
2. Select the Paragraph option
3. Choose Centered alignment from the Paragraph window
Click on the Center alignment button on the tool bar
between the top and bottom
1. Select Page Setup from the File menu bar option
2. Select the Layout tab from the Page Setup window
3. Choose Center alignment from the Vertical alignment list
Table of Contents
What is a ResearchReport?
The Titleof a report is required.
The Title includes the identifying
information and is keyed in the top
left margin of the Report.
AHeader is placed on every page of the report and includes:
The Bodyof the Report is the content
Parentheticalcitationsare reference notes keyed in the body of the report.
A Works Citedis:
A Table of Contents is:
contents of an accompanying research report
Apply correct table format.
A table is a grid of rows and columns used to display and organize information.
Center the main title in all capital letters and bold.
Right align number entries.
Left align or center text entries.
Key the $ symbol in the first entry to show currency.
Center the secondary title in initial caps and bold.
Center and bold column headings.
Left align the source note under the table, which identifies the source of the information in the table.
SS or DS between table entries (body).
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Key the $ symbol in the first entry to show currency for the number entries.
Key the $ symbol with total entries to show currency.
If the table is the only object on the page:
Center the table vertically, leaving equal top and bottom margins.
Center the table horizontally, leaving equal left and right margins.
For best results use automatic vertical and horizontal centering features in your word processing software (if available).
Equal top and bottom margins
Equal left and right margins