Microsoft Office 2003 Illustrated Brief

1. Microsoft Office 2003 Illustrated Brief Enhancing a Document

2. Objectives • Change font type and size • Change font color, style, and effects • Change alignment and line spacing • Change margin settings • Set tabs Enhancing a Document

3. Objectives • Set indents • Add bulleted and numbered lists • Apply and modify styles Enhancing a Document

4. Changing Font Type and Size • What is a font? • A font is a set of characters in a particular design • Fonts are measured in points • A point is 1/72 of an inch Enhancing a Document

5. Changing Font Type and Size • Use the Font list arrow to change the font type of selected text • Use the Font Size list arrow to change the font size of selected text Font Size list arrow Font list arrow Enhancing a Document

6. Changing Font Type and Size (cont’d) • Font type, size, and style samples: Enhancing a Document

7. Changing Font Type and Size (cont’d) • Tips for changing font type and size • To change the font type or size, you must first select the text • Any formatting changes you make will only be applied to text that is selected Enhancing a Document

8. Changing Font Color, Style, and Effects • You can enhance the look of text by applying a font style to selected text • Bold • Underline • Italic Formatting toolbar Bold button Italic button Underline button Enhancing a Document

9. Changing Font Color, Style, and Effects (cont’d) • You can also make words stand out by changing their color • Select text, click the Font Color list arrow, then click the color you want Font Color list arrow Enhancing a Document

10. Changing Font Color, Style and Effects (cont’d) • You can draw attention to certain words by applying font effects, which are special enhancements such as Enhancing a Document

11. Changing Font Color, Style, and Effects (cont’d) • Use the Font dialog box to change font type, size, style and to apply font effects Enhancing a Document

12. Changing Alignment and Line Spacing • The margin is the amount of space between the edge of the page and the document text Left margin Enhancing a Document

13. Changing Alignment and Line Spacing (cont’d) • You can change the alignment, or position of text within a document’s margins, using the alignment buttons Justify button Align Left button Center button Align Right button Enhancing a Document

14. Changing Alignment and Line Spacing (cont’d) • Use the Line Spacing list arrow to adjust the amount of spacing between lines Line Spacing list arrow Enhancing a Document

15. Changing Alignment and Line Spacing (cont’d) • Using the Paragraph dialog box Set alignment Set spacing before and after paragraphs Set line spacing Enhancing a Document

16. Changing Margin Settings (cont’d) • By default, Word sets margins at • 1” from the top and bottom of the page • 1.25” from the left and right sides of the page Enhancing a Document

17. Changing Margin Settings (cont’d) • Use the Margins tab of the Page Setup dialog box to change margins Margins tab Margin settings Enhancing a Document

18. Changing Margin Settings (cont’d) • You must switch to Print Preview or Print Layout view to see margins on the page • You cannot see margins in Normal view Enhancing a Document

19. Setting Tabs • A tab is a set position where text following a tab character aligns • Pressing [Tab] insert a tab character, which appears as a right-facing arrow Tab character Enhancing a Document

20. Setting Tabs (cont’d) • By default Word sets tab stops every ½ inch • A tab stop is a location the insertion point moves to when you press [Tab] • Default tab stops are marked as small black slashes in the bar below the ruler Default tab stops Enhancing a Document

21. Setting Tabs (cont’d) • Use the ruler to set new tab stops • Click anywhere on the ruler to set a tab • New tab stops that you add are left-aligned and appear on the ruler New tab stop Selected tabbed text aligns at new tab stop Enhancing a Document

22. Setting Tabs (cont’d) • Tips on setting tabs • Make sure you select the text you want to tab before you set a new tab stop • When you add a new tab stop, the default tab stops to the left of the new tab stop are removed Enhancing a Document

23. Setting Indents • An indent is a set amount of space between the edge of paragraph and the right or left margin First line of paragraph is indented Enhancing a Document

24. Setting Indents (cont’d) • Different kinds of indents • First line indent: indents first line of a paragraph • Left indent: indents whole paragraph on left side by set amount • Right indent: indents whole paragraph on right side by set amount • Hanging indent: aligns the text below the first line of paragraph text by a set amount Enhancing a Document

25. Setting Indents (cont’d) • To set an indent, drag the appropriate indent marker on the ruler to the location you want it • Use ScreenTips to make sure you are dragging the appropriate marker Enhancing a Document

26. Setting Indents (cont’d) • Ruler with left indent marker • Ruler with hanging indent marker Left indent marker Hanging indent marker Enhancing a Document

27. Setting Indents (cont’d) • Use these indent markers on the ruler to set indents Enhancing a Document

28. Adding Bulleted and Numbered Lists • You can organize paragraphs into bulleted or numbered lists • A bullet is a small graphic such as a dot that identifies an item in a list Bullet Enhancing a Document

29. Adding Bulleted and Numbered Lists (cont’d) • Use the Numbering button to create a numbered list out of selected text • Use the Bullets button to create a bulleted list out of selected text Bullets button Numbering button Enhancing a Document

30. Adding Bulleted and Numbered Lists (cont’d) • To change bullet or numbering style, use the Bullets and Numbering dialog box Click to view different bullet styles Enhancing a Document

31. Applying and Modifying Styles • A style is a set of predefined formatting characteristics for characters or paragraphs • Every new Word document has built-in styles such as the Normal style for paragraph text and the Heading 1style for headings • You can use styles to format your documents Enhancing a Document

32. Applying and Modifying Styles (cont’d) • Benefits of using styles to format a document • Styles can save a huge amount of time • Styles can ensure that your document is formatted consistently • When you change a style, any text with that style applied is automatically updated Enhancing a Document

33. Applying and Modifying Styles (cont’d) • View all available styles in the Styles and Formatting task pane Built-in styles appear with formatting Enhancing a Document

34. Applying and Modifying Styles (cont’d) • To apply a style to a paragraph: • Click anywhere in the paragraph • Click the style you want in the Styles and Formatting Task pane Heading 1 style applied to paragraph Enhancing a Document

35. Applying and Modifying Styles (cont’d) • Use the Modify Style dialog box to change a style Enhancing a Document

36. Summary • You can enhance a document by choosing fonts, colors, styles, and effects to make text stand out • You can change alignment, line spacing, and margins using toolbar buttons and the Page Setup dialog box Enhancing a Document

37. Summary (cont’d) • You can organize text using tabs, indents, and bulleted and numbered lists • Use styles to save time and ensure that your documents are formatted consistently Enhancing a Document