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WIA Administration Program Monitoring. Why Monitor Programs ?.

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wia administration program monitoring
WIA Administration

Program Monitoring

why monitor programs
Why Monitor Programs ?
  • 20 CFR 667.410(b)(1) and WIA Sections 127 and 132 require the state to develop a monitoring system and plan to meet the requirements of 20 CFR 667.410(b)(2)(i-v) for the WIA Adult, Dislocated Worker, and Youth programs, and to ensure compliance with nondiscrimination and Equal Opportunity requirements.
goals of wia monitoring
Goals of WIA Monitoring
  • Confirm that local areas comply with Federal and State statue and regulations regarding WIA
  • Avoid “disallowed costs”
  • Identify promising or best practices and share information with workforce system providers and partners
goals of wia monitoring1
Goals of WIA Monitoring
  • Identify areas requiring technical assistance
  • Determine what constitutes good and quality programs
  • Evaluate program effectiveness and impact
how will ctdol monitor
How will CTDOL monitor ?
  • Program Monitoring shall be conducted annually, usually during the month of May, but no later than June 30th.
  • Each local WIB will be scheduled for an onsite review which covers some portion of the new monitoring tool.
  • The review will be conducted by a team from the CT WIA Administration unit .
how will ctdol monitor1
How will CTDOL monitor?
  • Interviews
  • Review of local area policies and program design
  • Participant case file review
how will ctdol monitor2
How will CTDOL monitor ?
  • Each review will include entrance and exit interviews, in which the monitoring team and WIB representatives will review the process, logistics and preliminary results of the review.
  • WIBS should be prepared to provide the necessary space, computer and access to information required.
how will ctdol monitor3
How will CTDOL monitor ?
  • Upon completion of monitoring, the following information will be provided:
    • Narrative report
    • Statistical analysis
    • Corrective action plan (If required)
what tools will ctdol use to monitor
What tools will CTDOL use to monitor?
  • The WIA Monitoring Tool & Guide has been developed to meet the requirements Code of Federal Regulations and WIA regulations.
funding streams to be monitored
Funding Streams to be monitored
  • Adult
  • Dislocated Worker
  • Youth
  • NEG
the following areas in each funding stream will be monitored
The following areas in each funding stream will be monitored:
  • Eligibility and records review
  • Delivery of services
  • Quality of services
  • Service progression
  • Service levels
  • Activity levels
  • Exit strategies
  • Analysis of costs and expenditures by program deliverables
5 key programmatic areas to be monitored
5 Key Programmatic Areas to be monitored:
  • Governance
  • Grant management
  • Program service delivery
  • Review of follow up services
  • Performance and accountability
governance monitoring components
Governance Monitoring Components
  • WIB Board of Directors
  • One-Stop Operator including:
    • Memorandum of understanding
    • Priority of service and customer choice
    • Registration
    • Core, intensive and training services
governance monitoring components1
Governance Monitoring Components
  • One-Stop Operator including:
    • Priority and special populations
    • On-the-Job (OJT) and Customized Job Training (CJT)
    • Supportive services and needs-related payments
governance monitoring components2
Governance Monitoring Components
  • Youth Activities
    • Out of school youth
    • Concurrent enrollment of youth with adult/dislocated worker
    • Training services for youth
    • Youth summer employment
governance monitoring components3
Governance Monitoring Components
  • Participant File Review including
    • Eligibility document review
    • Dislocated workers
    • Core services
    • Intensive services
    • Training services
    • Priority of services
    • Review of IEP
governance monitoring components4
Governance Monitoring Components
  • Participant File Review including
    • Review of ITA
    • Review of supportive services and needs related services
    • Follow up services
    • Review of case notes