1 / 16

Scheduling Processes

Scheduling Processes. Scheduling. Is the planning of the time you have available In this case, the duration of the project or proposed project Schedules allow us to: Understand the constraints on time Plan to make the most of time Allow for contingency time Minimise ‘rush-jobs’ and stress.

Download Presentation

Scheduling Processes

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript


  1. Scheduling Processes

  2. Scheduling • Is the planning of the time you have available • In this case, the duration of the project or proposed project • Schedules allow us to: • Understand the constraints on time • Plan to make the most of time • Allow for contingency time • Minimise ‘rush-jobs’ and stress

  3. Constraints on Time • Contractual requirements: European Commission gives us 12, 24 or 36 months to carry out activities • All ‘payable’ activities must be carried out within this time, or we lose the remainder of the budget • Activity dependencies

  4. Allow for contingency time • Better to ‘overestimate’ than ‘underestimate’ time needed • Contingency time needed for when a problem arises • Example: if we have a delay from the side of the Commission (common!) • Ensures timely completion of project

  5. The Workplan • Done in the proposal drafting stage • Basic activity plan by month and by number of days for each activity • Activities are set out in chronological order, not priority order • Subject to change once the project begins

  6. Workplan

  7. Project Calendar • Apart from activities, we also have to establish a full calendar of events • Including: • Reports • Audits • Evaluations • Relations to activities

  8. Project Calendar • Microsoft Project is a useful software tool • Allows us to visually plot activities on a timeline, and then make relationships between them • Useful for establishing priorities within the project activities • Example: SAFIRO Calendar

  9. Critical Path Analysis • Tool for establishing the ‘path’ we need to have developed on time for completing the project on time • Also aids resource planning • Helps to identify those activities which may be delayed and the project still will be completed on time • Essential concept: some activities cannot start until others have been completed • Use workplan and Gantt Chart as a basis

  10. Critical Path Example: Software Project

  11. Adjusting the Critical Path • If an activity is on the critical path, then it is essential for keeping the project on track • Those off the critical path, can be changed, modified, and delayed to some extent • Decide to what extent this can be done

  12. Other Sheduling Tools • Diary keeping • Contact with the consortium • Online project diary – website forum • Reminder emails

  13. Graphical Representations • The use of graphs makes our project proposals stronger: • Easier for evaluator to understand • Useful for us to make us more efficient • PERT; GANT; PROJECT; etc

  14. PERT Chart: IPR Helpdesk

  15. GANT Chart: IPR Helpdesk

  16. Inputs and Outputs for Scheduling

More Related