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Lec. 7. Data Collection, Analysis & Problem Identification PowerPoint PPT Presentation


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HETC Project University Development Grants (UDGs) Training Program for Proposal Writers. Lec. 7. Data Collection, Analysis & Problem Identification. WHAT KIND OF DATA. External. 2 Main Categories. Internal. Input. Process. Systematic Approach. Output. EXTERNAL DATA.

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Lec. 7. Data Collection, Analysis & Problem Identification

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HETC Project

University Development Grants (UDGs)

Training Program for Proposal Writers

Lec. 7. Data Collection, Analysis & Problem Identification


WHAT KIND OF DATA

External

2 Main Categories

Internal

Input

Process

Systematic Approach

Output


EXTERNAL DATA

  • Means for Collecting Data

    • Primary: Surveys, Tracer Studies, Interviews, Questionnaires etc.

    • Secondary: Policy Documents, Literature, Media


INTERNAL DATA

  • Means for Collecting Data

    • University Policy Documents

    • Annual Report

    • Interviews with VC/Other Authorities


INTERNAL DATA

  • Governance Structure

  • Finance (Fund Allocation)

  • Staff

  • Physical Facilities (Buildings, Laboratories, Library etc.)

  • Teaching & Learning Process

  • Students

  • Graduates


Entering Students

Class Interactions

Assignments & Tutorials

T & L

Library Work

Language Lab

Assessments

Student Support Services

Computer Work

Graduation

SYSTEMATIC APPROACH


PreparingTables

Organizing

Verifying

Collecting

Summary

……………

……………

Checking Consistencyacross tables

Analyzing Each Table

Performance - Trends

Profile - Compare with Norms

Summary

……………

……………

STAGES IN DATA ANALYSIS


SWOT

Analysis

CURRENT

SITUATION

Strengths Weaknesses

………… …………

………… …………

Opportunities Threats

…………. …………

…………. …………

Root-Cause

Analysis

Restraining forces

Force-Field

Analysis

DATA

Problem Statement

1. ……………………

2. ……………………

3. ……………………. etc.

Driving forces

SITUATIONAL ANALYSIS


SELF EVALUATION (SE)

  • Purpose of SE is Not To Prove, but To Improve

  • Should involve all the Stakeholders

  • Should consider both the Strengths & Weaknesses

  • Different SERs for different purposes (Institutional Review & UDG) ?????


SE + Teamwork+ External Support

With SE+ Own Capacity

IMPACT OF SELF EVALUATION

Quality & Relevance

Desired Situation

With SE+ Teamwork

Current Situation

Without SE

Time


S > W

O > T

External Data

Internal Data

Strengths Weaknesses

………… …………

………… …………

Opportunities Threats

…………. …………

…………. …………

SWOT

Analysis

ImprovementStrategy

Expansion

S < W

O < T

Summary

……………

……………

Summary

……………

……………

Consolidation

SWOT ANALYSIS


Why?

Why?

Why?

Why?

PROBLEM IDENTIFICATION

ROOT CAUSE

Partial Solution

SYMPTOM


PoorEthnic Harmony

GoodGPA

GreatLectures

UnemployedGraduates

On-time completion

Poor IT Skills

Long waiting time

GoodStaff

Dedication

Poor

Facilities

StaffOverload

Problem 1

Problem 2

Problem 3

ROOT-CAUSE ANALYSIS


EXAMPLE

Diagnose

Symptoms

Symptoms

Repeating Courses - High

English Proficiency - Poor

Improve English Proficiency

Cause

Root

Cross-Table Analysis

- Find Linkages

Problem Statement

1. ……………………

2. ……………………

3. ……………………. etc.

Summary

……………

……………

Summary

……………

……………

ROOT-CAUSE ANALYSIS

1. Length of Study - Higher

2. Thesis Writing - Delays


Symptom

Cause

Root

ROOT-CAUSE ANALYSIS

EXAMPLE 2

Conflicts between students and local villagers

Clothing frequently stolen from hostels

Lack of interaction between the University & villagers


NEXT STEPS

  • Read, understand & familiarize the Guidelines

    • If you need any clarification, do not hesitate to contact PPDU

  • Based on the Guidelines identify

    • Data Required

    • Purpose/Use of the Data

    • Where can you Collect Data

    • How to Collect Data


Data Collection

Data Analysis

Problem Identification

Improvement Plan

- Designing Activities

Next Lecture


Questions !


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