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EMAT REDESIGN Training Presentation

EMAT REDESIGN Training Presentation. Textbook Coordinators March 24 and 25, 2009. Getting Access to the system. All Textbook Coordinators will be granted access to the system via TEASE which authenticates the use and allows system privileges

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EMAT REDESIGN Training Presentation

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  1. EMAT REDESIGNTraining Presentation Textbook Coordinators March 24 and 25, 2009

  2. Getting Access to the system • All Textbook Coordinators will be granted access to the system via TEASE which authenticates the use and allows system privileges • Users with access to the existing EMAT system have been converted. • New coordinators and alternates will submit access requests to the IMET staff.

  3. Getting Access to the system • During the Beta period we have encountered users who have restricted web access that has blocked access to the system. • Your system administrators will need to grant the rights to the new EMAT server.

  4. Getting Access to the system • We strongly encourage you to login to https://seguin/apps/logon.asp to confirm your login credentials before April 10, 2009.

  5. TEASE Login

  6. TEASE Login

  7. Standard Prerequisites for Creating EMAT Orders • Confirmation of Contacts and Addresses • Population (October enrollment) • Surplus (Based on October enrollment) • Local Board of Trustee Certificate submitted to TEA • Summer Shipment Dates (3 Preferred Dates & Unavailable Dates)

  8. 2009-2010 Prerequisites for Creating EMAT Orders • Confirmation of Contacts and Addresses • Summer Shipment Dates (3 Preferred Dates & Unavailable Dates)

  9. Prerequisites for Creating EVI Orders • Confirmation of Contacts and Addresses

  10. Home Page - Before Confirmation

  11. Confirming Contact Information 1 2

  12. Confirming Address Information 1 2

  13. Home Page – After Confirmation

  14. Summer Ship Dates 3 1 2

  15. Home Page – After Ship Dates

  16. Population • Population defines eligibility. • Population will continue to be measured against PEIMS data, but on a graduated scale. • Population is required for FULL enrollment as of the last Friday of each October. • Population for EVI will be loaded based on EVI Annual Registration data. Districts can do off-level adjustments.

  17. Navigate to EMAT Population 1

  18. EMAT Population Page – 3rd Grade

  19. EMAT Population Page – HS Math

  20. What’s different with Requisitions? • Requisitions will be built on a single electronic form with tabs by Grade Level. • The Grade Level tabs will list all active Multi-List Codes in two sections (Eligible, Not Eligible) • The “Not Eligible” MLC Section will be collapsed as a default.

  21. More differences • The Grade Level tabs will reflect those levels taught in the district. (This is more relevant to Charter Schools) • Population updates with certain limitations will be allowed on the Requisition form. • Requisition quantities will be validated against remaining eligibility as they are entered.

  22. EMAT Requisition Order The IMET Administrators control which requisitions are valid for a School Year and the order in which they must be completed. The 2009-2010 order: • Subscription Renewal Requisitions • Annual Continuing Adoption Requisitions • Supplemental Requisitions

  23. EMAT Subscription Renewal

  24. Subscription Renewal Summary 1 2 Pressing the “Save Work” button allows the user to Save and return to the continue edit- ing the Requisition.

  25. Subscription Renewal Summary 1 2 Pressing the “Submit to TEA” button submits the Requisition for approval and prohibits the return for continued editing.

  26. Requisition Summary Report 1

  27. Report Output

  28. Home Page – After Subscriptions

  29. Continuing Adoption Summary

  30. Continuing Adoption Requisition

  31. EVI Population • Each year the Texas School for the Blind and Visually Impaired (TSBVI) accumulates student information for the eligible EVI population. • At the start of each year we will load the eligible EVI (Braille, Large-Type, Audio) student counts by County District and Grade Level.

  32. EVI Population Activities • Textbook Coordinators can see online in EMAT their eligible EVI student counts. • Textbook Coordinators can enter Bilingual or English as a Second Language student counts among the eligible EVI student counts, if necessary.

  33. EVI Population Activities • EVI Textbook Coordinators can enter off-level adjustments among the eligible EVI student counts, if necessary. • EVI Textbook Coordinators can request additional population eligibility, if necessary.

  34. EVI Population Activities • EVI Textbook Coordinators can NOT directly increase the population above the Annual Enrollment data. These adjustments can only be performed by IMET Staff.

  35. Navigate to EVI Population 1

  36. Navigate to EVI Population 2 3

  37. EVI Population Page

  38. EVI Annual Requisition

  39. Surplus • Surplus will be calculated once per year based on the end of October reported enrollment by the Textbook Coordinators. • The coordinators will determine what portion of the calculated Surplus is being declared available for Surplus shipment. • Textbook Coordinators can change declared Surplus as necessary.

  40. Surplus Shipments • During Summer the Unavailable dates will determine which Districts are available to ship Surplus orders. • The Shipping District will be chosen to minimize the number of shipments. • The tie-breakers for selecting the Shipping District are based on proximity to the Requesting District.

  41. More about Surplus Shipments • Surplus shipments less than 151 are shipped via UPS. • Surplus shipments greater than or equal to 151 are shipped via Central Freight. • Surplus shipments are subject to Auto-Cancel, if not Shipped promptly. • Surplus shipments are subject to Auto-Receipt, if not Received promptly.

  42. Fort Worth Ships Surplus to Brownsville

  43. Navigate to Surplus Shipment 1

  44. Navigate to Surplus Shipment 2

  45. Shipping Surplus Page 3

  46. Enter Weight Information 4

  47. Get UPS Labels 5 5

  48. Get UPS Labels 6

  49. Get UPS Labels 7

  50. Get UPS Labels

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