Visual aids – design and type
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Why a visual aid? PowerPoint PPT Presentation


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Visual aids – design and type. Why a visual aid?. Save time Highlights key points Creates impact Helps the presenter Creates variety Builds interest. Type of visual. Type of visual. Equipment and Enviroment. Color Space Fonts. Font Sizes Clip Art/Photos Animations. Design Elements.

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Why a visual aid

Visual aids – design and type

Why a visual aid?

Save time

Highlights key points

Creates impact

Helps the presenter

Creates variety

Builds interest


Why a visual aid

Type of visual


Why a visual aid

Type of visual


Why a visual aid

Equipment and Enviroment


Design elements

Color

Space

Fonts

Font Sizes

Clip Art/Photos

Animations

Design Elements


Using color

Using Color

  • Use light text on a dark background

  • Use a limitednumber ofcolors

  • Use one color for titles and another color for text

  • Use colors consistently


Using space

Using Space

  • Try to avoid large blank spaces

  • Don’t put too much material on a single slide (7 X 7)

  • Leave extra room at the edge of slides

  • Try to limit each slide to six lines of text


Choosing fonts

Choosing Fonts

  • Use fonts that are easy to read

  • Avoid distracting, decorative fonts

  • AVOID ALL CAPS

  • Use a limited number of fonts

  • Use fonts consistently


Font sizes

Font Sizes

  • Use font size consistently for titles, subtitles, text, etc.

  • Use a large enough font to be seen clearly

    • 44-point for titles

    • 32-point for text

54443224 12


Using animations

Using Animations

  • Animations allow you to manipulate text and add motion to otherwise static material

  • Though fun, animations can be distracting and should not overpower the content of your speech


Planning your presentation

Planning Your Presentation

  • Review your speech outline

  • Identify points that can be illustrated with PowerPoint

    • definitions

    • charts

    • graphs

    • statistics, etc.


Language focus

LANGUAGE FOCUS


Why a visual aid

Visual aids – design and type

Introducing the visual

OK.Let’s take a look at…...

I have a transparency to show you.

The first/second/next/final slide is…


Why a visual aid

Visual aids – design and type

Meaning of the visual

This shows/illustrates/demonstrates/refer to…

This is a graph/an organigram whish shows…

As you can see,this is…

Here we can see…


Why a visual aid

Visual aids – design and type

Focusing attention

I’d like to draw your attention to…

One of the most importan aspect of this is…

At first glance it seems….but…


Why a visual aid

Visual aids – design and type

Check with the audience

Is that clear for everyone?

Is that in focus?

Can everybody see that?


Why a visual aid

Visual aids – describing charts

Describing change

up

Up

To go up

To increase an increase

To rise a rise

To grow a growth


Why a visual aid

Visual aids – describing charts

Describing change

rocket

To improve an improvement

To get better an increase

To recover a recovery

To rocket a rocket


Why a visual aid

Visual aids – describing charts

Describing change

peak

Other

To remain stable

To level out

To reach a peak

To peak a peak


Why a visual aid

Visual aids – describing charts

Describing change

down

Down

To go down

To decrease a decrease

To fall a fall

To drop a drop


Why a visual aid

Visual aids – describing charts

Describing change

slump

To deteriorate a deterioration

To get worse

To worsen a worsening

To slump a slump


Why a visual aid

Visual aids – describing charts

Describing change

fluctuate

To fluctuate a fluctuation

To bottom out

To reach a low point

To hit a low a low


Why a visual aid

Visual aids – describing charts

Speed of change

Sales rose rapidly.

There was a rapid

rise in sales.

Rapid - Rapidly

Steady - Steadily

Gradual - Gradually

Slow - Slowly


Why a visual aid

Visual aids – describing charts

Degree of change

Sales rose dramatically.

There was a dramatic

rise in sales

Dramatic - Dramatically

Significant - Significantly

Moderate - Moderately

Slight - Slightly


Why a visual aid

Visual aids – describing charts

Prepositions

7

6

5

4

3

2

1

0

Sales rose from 3 million

to 7 million.

Sales rose by 4 million.There was an increase

of 4 million over last year.

Sales stood at 3 million

in January.

Jan 1999 Jan 2000

To stand at

From…to…

By…

An increase of…


Why a visual aid

Visual aids – design and type

Spot check - visuals

  • Are spelling and grammar

  • correct?

  • Is lettering clear?

  • Is the layout logical?

  • Are the colours compatible?

  • Does it communicate or distract?


Why a visual aid

Handling questions

Questions Asking for clarification: Perhaps posed by student

What did you mean when you said..?

Are you saying that..?

Could you go over that again,please?It wasn’t very clear for me.

Could you say a little bit more about…?

Don’t you think that…?


Why a visual aid

Handling questions

Clarify if you don’t understand

If I understand you correctly,you want to know…

You’re asking me about …. Is that right ?

Sorry , I didn’t follow / catch the question.

Could you repeat for me , please ?

In other words , you’re asking ….


Why a visual aid

Handling questions

How do you respond?


Why a visual aid

I’m afraid I can’t really answer that.

That’s not really my area / field , I’m afraid ….

I don’t have the figures with me.

I’m afraid that question goes

beyond the subject of today’s class.

I’m afraid that’s confidential.

I’m not at liberty to give you that information.

I’d be glad to discuss that with you personally after the class.

That’s a good / difficult /complex / an interesting question.

Thank you for asking that question.

I’m glad someone asked that question. It allows me to say…

Yes , I mentioned in the introduction…..

As I said / pointed out / explained earlier , …..

I think / already made it clear that..

Handling questions

Ineffective responses

Effective responses

Avoid!!!


Why a visual aid

Handling questions

ACCEPTING CRITISM

  • I accept that. / That’s a fair point. /

  • I agree with what you

  • ’re saying.

  • Up to a point , I agree.

RETURNING A QUESTION

  • Well , let me ask you the same question.

  • OK.Let me ask you a question.

  • I can answer that by asking you a question.

CHECK YOUR ANSWER

  • Does that answer your question? / Is that OK ?

  • Is that clear now ? / Can we move on ?


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