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PHONOGRAMMARCHIV − AUSTRIAN ACADEMY OF SCIENCES. Intergovernmental Council for the Information for All Programme Twelfth Meeting of the Bureau Open thematic debate on Information Preservation Paris, 3 April 2007 Dietrich Schüller Presenting the Context.

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Phonogrammarchiv austrian academy of sciences

PHONOGRAMMARCHIV − AUSTRIAN ACADEMY OF SCIENCES

  • Intergovernmental Council for the

  • Information for All Programme

  • Twelfth Meeting of the Bureau

  • Open thematic debate on

  • Information Preservation

  • Paris, 3 April 2007

  • Dietrich Schüller

  • Presenting the Context


Phonogrammarchiv austrian academy of sciences dietrich sch ller

PHONOGRAMMARCHIV − AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller

  • Preservation of information

  • Two basic tasks

  • bring documents into repositories

  • preserve documents


Phonogrammarchiv austrian academy of sciences dietrich sch ller1

PHONOGRAMMARCHIV − AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller

  • Bringing documents into repositories

  • Selection vs keeping everything – (administration) archives vs libraries (depot legal)

  • Sub-issue: the case of audio-, video, and electronic documents hitherto outside professional custody


Phonogrammarchiv austrian academy of sciences dietrich sch ller2

PHONOGRAMMARCHIV − AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller

  • Preserving documents

  • The paradox inverse relation between age of document technology and longevity: clay tablets vs digital files

  • Additional threat for machine readable documents: availability of specific hard and software

  • Shift from passive to active preservation


Phonogrammarchiv austrian academy of sciences dietrich sch ller3

PHONOGRAMMARCHIV − AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller

  • The role of digitisation

  • All kinds of documents

  • Opening new dimensions of democratic access

  • Secondary preservation by lifting stress from originals by use

  • Audio and video documents

  • Indispensable measure for long-term preservation by subsequent migration


Phonogrammarchiv austrian academy of sciences dietrich sch ller4

PHONOGRAMMARCHIV − AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller

  • Digitisation ≠ (yet) preservation

  • Generally, text and photographic materials are preserved in their original forms, digital copies are surrogates for access only

  • Audio and video: digitisation is not the final solution for preservation, but only a first step

  • Digital files are the most endangered species amongst documents, vulnerable and volatile

  • Long-term preservation of digital information is a considerable technical, strategic, and financial challenge


Phonogrammarchiv austrian academy of sciences dietrich sch ller5

PHONOGRAMMARCHIV − AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller

  • Costs of preservation

  • Classical documents

  • optimising and maintaining storage conditions

  • restoration

  • disaster preparedness


Phonogrammarchiv austrian academy of sciences dietrich sch ller6

PHONOGRAMMARCHIV − AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller

  • Audio, video and electronic documents

  • Conversion (“ingest”) to digital repositories (NB: digital documents generally also need some conversion)

  • Maintaining digital files alive

  • data integrity checking

  • migration: automated systems vs manual approaches

  • hardware and storage media prices plunging

  • software


Phonogrammarchiv austrian academy of sciences dietrich sch ller7

PHONOGRAMMARCHIV − AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller

  • Present digital preservation costs:

  • 5-8 $ or € /GB/year

  • Aim to be reached within short (?) term:

  • 1 $ or € /GB/year


Phonogrammarchiv austrian academy of sciences dietrich sch ller8

PHONOGRAMMARCHIV − AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller

  • Memory of the World Sub-Committee on Technology:

  • Kevin Bradley: Risks Associated with the Use of Recordable CDs and DVDs as Reliable Storage Media in Archival Collections - Strategies and Alternatives, Paris, UNESCO 2006 www.unesco.org/webworld/risk

  • Kevin Bradley et al: Open Source Archival Repository Software (to be published 2007)


Phonogrammarchiv austrian academy of sciences dietrich sch ller9

PHONOGRAMMARCHIV − AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller

  • Worldwide overview (sketch)

  • Situation of archives dependent from

  • organisational

  • financial

  • climatic

  • frame work


Phonogrammarchiv austrian academy of sciences dietrich sch ller10

PHONOGRAMMARCHIV − AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller

  • Organisation and financing

  • Strongly dependant from governmental input – private sponsorship upcoming

  • Central vs decentralised institutions

  • Problems of continuity of funding in GIS countries

  • EU commission supported access, but left preservation to member states

  • Worldwide: 80% of materials related to cultural and linguistic diversity outside (proper) archival custody


Phonogrammarchiv austrian academy of sciences dietrich sch ller11

PHONOGRAMMARCHIV − AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller

  • UNESCO Memory of the World Programme

  • Member states should use its potential for awareness raising – beyond the register!


Phonogrammarchiv austrian academy of sciences dietrich sch ller12

PHONOGRAMMARCHIV − AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller

  • Climatic conditions in southern countries

  • Permanent struggle against

  • humidity

  • temperature

  • insects and pest

  • fungus

  • Low-cost improvement of storage conditions possible

  • Digitisation potential factor in reducing permanent storage costs


Phonogrammarchiv austrian academy of sciences dietrich sch ller13

PHONOGRAMMARCHIV − AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller

Acetate cellulose tape suffering from

extreme deformation due to hydrolysis


Phonogrammarchiv austrian academy of sciences dietrich sch ller14

PHONOGRAMMARCHIV − AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller

Fungus growth through permanent storage at RH-levels above 65 %


Phonogrammarchiv austrian academy of sciences dietrich sch ller15

PHONOGRAMMARCHIV − AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller

  • Thank you !

  • [email protected]

  • www.pha.oeaw.ac.at


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