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PHONOGRAMMARCHIV − AUSTRIAN ACADEMY OF SCIENCES. Intergovernmental Council for the Information for All Programme Twelfth Meeting of the Bureau Open thematic debate on Information Preservation Paris, 3 April 2007 Dietrich Schüller Presenting the Context.

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phonogrammarchiv austrian academy of sciences
PHONOGRAMMARCHIV − AUSTRIAN ACADEMY OF SCIENCES
  • Intergovernmental Council for the
  • Information for All Programme
  • Twelfth Meeting of the Bureau
  • Open thematic debate on
  • Information Preservation
  • Paris, 3 April 2007
  • Dietrich Schüller
  • Presenting the Context
phonogrammarchiv austrian academy of sciences dietrich sch ller
PHONOGRAMMARCHIV − AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller
  • Preservation of information
  • Two basic tasks
  • bring documents into repositories
  • preserve documents
phonogrammarchiv austrian academy of sciences dietrich sch ller1
PHONOGRAMMARCHIV − AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller
  • Bringing documents into repositories
  • Selection vs keeping everything – (administration) archives vs libraries (depot legal)
  • Sub-issue: the case of audio-, video, and electronic documents hitherto outside professional custody
phonogrammarchiv austrian academy of sciences dietrich sch ller2
PHONOGRAMMARCHIV − AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller
  • Preserving documents
  • The paradox inverse relation between age of document technology and longevity: clay tablets vs digital files
  • Additional threat for machine readable documents: availability of specific hard and software
  • Shift from passive to active preservation
phonogrammarchiv austrian academy of sciences dietrich sch ller3
PHONOGRAMMARCHIV − AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller
  • The role of digitisation
  • All kinds of documents
  • Opening new dimensions of democratic access
  • Secondary preservation by lifting stress from originals by use
  • Audio and video documents
  • Indispensable measure for long-term preservation by subsequent migration
phonogrammarchiv austrian academy of sciences dietrich sch ller4
PHONOGRAMMARCHIV − AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller
  • Digitisation ≠ (yet) preservation
  • Generally, text and photographic materials are preserved in their original forms, digital copies are surrogates for access only
  • Audio and video: digitisation is not the final solution for preservation, but only a first step
  • Digital files are the most endangered species amongst documents, vulnerable and volatile
  • Long-term preservation of digital information is a considerable technical, strategic, and financial challenge
phonogrammarchiv austrian academy of sciences dietrich sch ller5
PHONOGRAMMARCHIV − AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller
  • Costs of preservation
  • Classical documents
  • optimising and maintaining storage conditions
  • restoration
  • disaster preparedness
phonogrammarchiv austrian academy of sciences dietrich sch ller6
PHONOGRAMMARCHIV − AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller
  • Audio, video and electronic documents
  • Conversion (“ingest”) to digital repositories (NB: digital documents generally also need some conversion)
  • Maintaining digital files alive
  • data integrity checking
  • migration: automated systems vs manual approaches
  • hardware and storage media prices plunging
  • software
phonogrammarchiv austrian academy of sciences dietrich sch ller7
PHONOGRAMMARCHIV − AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller
  • Present digital preservation costs:
  • 5-8 $ or € /GB/year
  • Aim to be reached within short (?) term:
  • 1 $ or € /GB/year
phonogrammarchiv austrian academy of sciences dietrich sch ller8
PHONOGRAMMARCHIV − AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller
  • Memory of the World Sub-Committee on Technology:
  • Kevin Bradley: Risks Associated with the Use of Recordable CDs and DVDs as Reliable Storage Media in Archival Collections - Strategies and Alternatives, Paris, UNESCO 2006 www.unesco.org/webworld/risk
  • Kevin Bradley et al: Open Source Archival Repository Software (to be published 2007)
phonogrammarchiv austrian academy of sciences dietrich sch ller9
PHONOGRAMMARCHIV − AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller
  • Worldwide overview (sketch)
  • Situation of archives dependent from
  • organisational
  • financial
  • climatic
  • frame work
phonogrammarchiv austrian academy of sciences dietrich sch ller10
PHONOGRAMMARCHIV − AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller
  • Organisation and financing
  • Strongly dependant from governmental input – private sponsorship upcoming
  • Central vs decentralised institutions
  • Problems of continuity of funding in GIS countries
  • EU commission supported access, but left preservation to member states
  • Worldwide: 80% of materials related to cultural and linguistic diversity outside (proper) archival custody
phonogrammarchiv austrian academy of sciences dietrich sch ller11
PHONOGRAMMARCHIV − AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller
  • UNESCO Memory of the World Programme
  • Member states should use its potential for awareness raising – beyond the register!
phonogrammarchiv austrian academy of sciences dietrich sch ller12
PHONOGRAMMARCHIV − AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller
  • Climatic conditions in southern countries
  • Permanent struggle against
  • humidity
  • temperature
  • insects and pest
  • fungus
  • Low-cost improvement of storage conditions possible
  • Digitisation potential factor in reducing permanent storage costs
phonogrammarchiv austrian academy of sciences dietrich sch ller13
PHONOGRAMMARCHIV − AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller

Acetate cellulose tape suffering from

extreme deformation due to hydrolysis

phonogrammarchiv austrian academy of sciences dietrich sch ller14
PHONOGRAMMARCHIV − AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller

Fungus growth through permanent storage at RH-levels above 65 %

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