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MARC 2010 Spring Meeting. OSD Goaling and Reporting. Office of Small Business Programs. April 7, 2010. Presented By: Carol Brown Assistant Director for Goaling and Reporting DoD Office of Small Business Programs. Office of Small Business Programs. Agenda Goaling DoD Small Business Goals

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Marc 2010 spring meeting

MARC 2010 Spring Meeting

OSD Goaling and Reporting

Office of Small Business Programs

April 7, 2010

Presented By:

Carol Brown

Assistant Director for Goaling and Reporting

DoD Office of Small Business Programs


Office of Small Business Programs

Agenda

  • Goaling

    • DoD Small Business Goals

  • Reporting

    • Small Business Administration Small Business Procurement Scorecard

2


Office of Small Business Programs

Small Business Goals

  • Federal Prime Small Business Goals

    • Required by the Small Business Act

      • SB=23%; WOSB=5%; HUBZone=3%; SDB=5%’ SDVOSB=3%

  • DoD Prime Small Business Goals

    • Negotiated with SBA (since FY 08)

      • FY 2010/11: SB=22.28%; WOSB=5%; HUBZone=3%; SDB=5%’ SDVOSB=3%


Office of Small Business Programs

Small Business Goals

  • Federal Subcontracting Small Business Goals

    • WOSB=5%; HUBZone=3%; SDB=5%; SDVOSB=3%

  • DoD Subcontracting Small Business Goals

    • Established by SBA

      • FY 2010/11: SB=31.7%; WOSB=5%; HUBZone=3%; SDB=5%’ SDVOSB=3%


Office of Small Business Programs

DoD Component and Agency Goals

  • Trying a new approach for FY 10

    • Three year average and a “factor” added to each goal to reach DoD Small Business Goal of 22.28%

      • Any contract with >$1B in funding in FY 10 will be excluded when assessing performance

      • *Reminder* DoD OSBP looks at the FPDS-NG data by “awarding activity” not by “funding activity” (goaling report)

    • Socio-economic goals are as proposed by each component or agency; except:

      • SDVOSB goal is 3% DoD-wide because of the scrutiny DoD faced when goals of less than 3% made public

5


Office of Small Business Programs

FY 11 and future goals

  • Currently conducting a “maximum practicable” small business utilization study

    • Results of the study will allow us to:

      • Determine “max. prac.” goals for components and agencies; and

      • Identify NAICS to target for small business utilization

    • We will use the results to assist with negotiating goals with SBA; will also use to support our request to SBA to expand the “exclusions” to the goaling base

6


Office of Small Business Programs

SBA Small Business Procurement Scorecard

  • SBA has been refining the scorecard process since the first Scorecard for FY 07 was issued in Aug 08.

  • Currently require a “plan” for each fiscal year and a “report” that documents the strength of an agency’s small business programs based on 9 questions.

7


Office of Small Business Programs

SBA Scorecard, Cont’d

  • Implemented its strategic plan to increase the value of competitively awarded contracts to small businesses during the period. 

  • Demonstrated top-level Agency commitment to small business contracting during the period.

  • Planned significant events to increase small business participation in the procurement process during the period.

  • Demonstrated that small business data is accurately reported in FPDS-NG during the period. 

  • Demonstrated that policies and procedures are in to ensure compliance with subcontracting plans and attainment of subcontracting goals during the period.  

  • Demonstrated no unjustified bundling has taken place during the period. 

  • Planned training to contracting staff/managers in executing small business/socioeconomic procurements during the period. 

  • Planned to collaborate on formulation of small business procurement policy initiatives during the period.

  • Agency submits by attachment copies of all strategic plans that became due to SBA during the reporting period

8


Office of Small Business Programs

SBA Scorecard, Cont’d

  • Plan is submitted by the end of August for next Fiscal Year

    • (SBA didn’t collect the FY 10 Plan in August, was due end of Feb 10)

  • Report is submitted by the end of January for prior Fiscal Year

    • We submitted our FY 09 Report on 1/29/10

9


Office of Small Business Programs

SBA Scorecard, Cont’d

  • DoD OSBP submits a consolidated response to SBA that includes information on DoD OSBP activities and responses from the components and ODAs

10


Office of Small Business Programs

SBA Scorecard, Cont’d

  • Scorecard Report requires “supporting documentation” for the responses

    • (i.e. copies of strat plans, agendas, flyers, etc.)

  • Also require submission of:

    • Comp Demo Report

    • WOSB Report

    • Bundling Report

    • SBIR/STTR Report

    • SDVOSB Strat Plan and Report

11


Office of Small Business Programs

SBA Scorecard, Cont’d

  • SBA Scorecard Scores

    • DoD has received a “Red” on the numeric and a “Green/Acceptable” on the narrative since SBA began scoring.

    • SBA is currently revising the how Scorecard FY 09 Report will be scored.

      • Taking DoD and other Federal agencies’ recommendations into consideration for revision


Office of Small Business Programs

  • Contact DoD OSBP at 703-604-0157

  • [email protected]

  • http://www.acq.osd.mil/osbp/

  • SBA Goaling and Scorecard

    • http://www.sba.gov/aboutsba/sbaprograms/goals/index.html


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