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General Updates & Reminders Judd Enfinger

General Updates & Reminders Judd Enfinger. Fiscal Year-End. Year-end calendar posted on Controller’s website http://control.vpfa.fsu.edu/Finance-Reporting-Services/2010-Fiscal-Year-End-Calendar Be sure to check for changes on a regular basis

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General Updates & Reminders Judd Enfinger

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  1. General Updates & RemindersJudd Enfinger

  2. Fiscal Year-End • Year-end calendar posted on Controller’s website • http://control.vpfa.fsu.edu/Finance-Reporting-Services/2010-Fiscal-Year-End-Calendar • Be sure to check for changes on a regular basis • Last update date indicated on website (you shouldn’t need to click into file) • Travel year-end checklist also available; provides additional guidance for Travel Reps http://control.vpfa.fsu.edu/content/download/34014/213324 • New year-end forms available for processing POs closed due to year-end • Form not yet available but will be by the end of June • Financial Reporting forms for year-end Cash on Hand, Accounts Receivable, Inventory, and Amounts Due From other Departments • http://control.vpfa.fsu.edu/Controller-Forms#FRForm • Format changed from PDF to Excel • Please provide completed forms and supporting documentation in an electronic format General Updates & Reminders

  3. OMNI Training Site • http://omni.training.fsu.edu • Includes all OMNI training materials, news, calendars, security roles, classroom training schedules, etc. • New Online Tutorials now available on these topics: • Assignment of Responsibility • Financial & Budget Position Report • Viewing Paychecks • Reporting Time • eProcurement • Hummingbird DM • Online Tutorials can now be viewed using any of the following browsers: • Internet Explorer • Mozilla Firefox • Safari General Updates & Reminders

  4. Utilities Blackboard Site • Utilities Billing Blackboard site up & running • Details of utility charges JEs • Monthly and YTD reports available • Historic reports also available • Monthly reports back to July 2009 • YTD report for FY 08/09 • No longer issuing hard copy billing reports (as of May for April reports) • Contact Debbie Gill for access General Updates & Reminders

  5. OMNI Security Roles • Requests to add or delete roles done electronically through eORR Online Role Request in OMNI • Job Aids available • Accessed in the bottom left corner of OMNI Portal Page • Role descriptions available via • eORR • OMNI HR queries • FSU_EORR_ROLE_INFO_FIN (Financial roles) • FSU_EORR_ROLE_INFO_HR (HR roles) • Essential that roles be periodically monitored and maintained to ensure no one has improper access • FSU_DPT_VERIFY_SECURITY_ROLES query provides information on roles by employee, prompted by DeptID • Security access, including OMNI roles, should be terminated whenever employees leave your department (including transfers) General Updates & Reminders

  6. OMNI Favorites • Allows easy access to pages used most often • Completely customizable • OMNI online training available • http://pbooks.fsu.edu:7010/UPK/HR/MISC/Publishing%20Content/PlayerPackage/toc0.html • Select OMNI Financials – Additional Resources – Setting Favorites General Updates & Reminders

  7. Departmental Queries • Just a reminder that these are available • A complete list of queries can be found on the Controller’s website • Listing is categorized by query type • General Accounting Services • Payables & Disbursements • Property Services • Student Financial Services • Travel General Updates & Reminders

  8. Contacts • Fiscal Year-End – Su Garrison, Controller’s Office • sgarrison@admin.fsu.edu • 645-2435 • OMNI Training Site – Kelley Barton, ERP • kshearer@fsu.edu • 645-1473 • Utilities Site – Debbie Gill, Utilities • dlgill@admin.fsu.edu • 645-8707 • Queries, etc. – Judd Enfinger, Controller’s Office • jenfinge@admin.fsu.edu • 645-2436 General Updates & Reminders

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