HQDA Resource Support Group (RSG)

1. HQDA Resource Support Group (RSG) 14 December 1999

2. Introduction • Purpose • Update the Resource Support Group on the status of the FY00 Funding Letter process and the effects on the families of Operating Agency 22 (OA22). • Agenda • Intro to OA22 - Family Process • - Accounts Resourced • - FY99 Closing Position • ABO’s Funding Letter • Impacts on OA22 Programs • FY00 Profile • OA22 Funding Strategy • Recommendation • Continuing Issues • Summary • Manpower Issues • The New Millennium

3. Intro to OA22(FAMILY PROCESS) Budgetary role of the family is to be the account manager (See Annex 1, pgs. 24-26 For Family List) • OA22 consists of HQDA (ARSTAF and Secretariat) and most FOAs and SSAs • Funding guidance is issued from OA22 directly to the activities - family is provided a summary • The family principal has the flexibility to cross level operational and high visibility program funds within the family in coordination with RS-W, PBD • The family principal designates an individual as the Family POC • Is the family’s resource management link to OA22 • Is a decision making representative empowered with the authority to speak and vote for the family; has the resource or operational management expertise to facilitate constructive results; keeps the family principal informed of the budgetary process.

4. Intro to OA22FAMILY POC DUTIES(VARIES BETWEEN FAMILIES) • Familiar with each division / agency’s missions and funding, to include Army-wide issues • Manage civilian pay • Coordinate with family agencies to keep them informed on the budgetary process • Prioritize all family UFRs • If family is the account manager for an Army Open Allotment or CMA, then the family has the responsibility for policy review through close coordination between OA22 and the Army Budget Office • Review and be familiar with the family’s POM and Obligation Plan submissions • Assist in resolving issues between OA22 and family activities

5. Intro to OA22RESOURCE BOARD vs. RSG OA22 RESOURCE SUPPORT GROUP DM / DAA XO / RSG FAMILY POC QUARTERLY OR AS NEEDED DEVELOP STRATEGY PRIORITIZE, ADVISE OA22 RESOURCE BOARD DAS/ AA PRINCIPAL LEVEL OR REPRESENTATIVE AS NEEDED MAJOR DECISION CO-CHAIR REPRESENTATION FREQUENCY FOCUS

6. Intro to OA22ACCOUNTS RESOURCED Resources touch every Service member and Civilian in the Army! NFIP Transitional Comp Special Events Environmental CPO Regional Cold War Certificate Army Strat Mob Barrack Renewal Weapon of Mass Dest Annuities to Mil Spouses MACOM OPERATIONS Supplies Pentagon Rent Civilian Pay TDY Automation COMMO Contracts • - Funds MACOM • day-to-day operations. • - Keep the doors open HIGH VIS/ARMY FOCUS - Army-wide interests programs. Overseas Banking ICASS DFAS Disposition of Remains SDT CIIC APO Mail Unemployment Comp Claims HQ MTMC CENTRALLY MANAGED ACCOUNTS - 3 Types: General, Restricted, Special - Open Checkbook funding - Supports world-wide missions OPEN CMA

7. OA22 FY99 Execution Profile (OMA) $2,648M $813M $856M EXAMPLES: PENTAGON RENT CIV PAY TDY AUTOMATION COMMO CONTRACTS EXAMPLES: ENVIRONMENTAL CPO REGIONAL NFIP ARMY STRAT MOB UFR = $40M FL FUNDED = $0M UFR = $208M FL FUNDED = $49M INCLUDES: - ACTEDS $29M - DERA $18M - KOSOVO $5M - JTAV $13M - JVISDA $3M - NATO SUMMIT $7M - PAPERLESS CONT $19M - CONSEQ MGT PRG $6M - DOMS $12 -TOT: $124M DOES NOT INCLUDE: FOREIGN CURR $97M $979M EXAMPLES: DFAS SDT APO MAIL TOTAL UFR: $403M FL FUNDED: $101M UFR = $155M FL FUNDED = $52M

8. ARMY FUNDING LETTER PERSPECTIVE

9. ABO FY00 Funding Letter ABO Funding Letter Strategy Maintain Near-Term Readiness Progress towards achieving the Army‘s Vision of a more strategically responsive ground force by the end of 2003 Approved only $101M out of over $3.3B in UFR’s to reduce the amount of tax needed from the MACOMs Approved $2.8B critically funded programs as exempt from bottom line taxes

10. IMPACT ON OA22 FROM FUNDING LETTER • POSITIVE IMPACTS: • FY00 TAX TO FAMILIES -4.34% AS COMPARED TO FY99 - 4.31% (See Annex 2 Pg. 27) • OPEN AND CMA START POINT IN A BETTER POSITION • PARTIAL FUNDING RECEIVED IN SEVERAL HIGH-VIS PROGRAMS (See Annex 3 Pg. 28) • CONGRESSIONAL SPECIFIED REDUCTIONS SPREAD ARMY-WIDE • LITTLE CHANGE IN ABO APPROVED EXEMPT PROGRAMS (See Annex 4 Pg. 29) • NEGATIVE IMPACTS: • PRORATA SHARE GOVERNMENT-WIDE CUT - ($13M) or 13% • PRORATA SHARE LEADER RESERVE - ($6M) or 13% • PRORATA SHARE OF UFR DECREMENT - ($13M) or 13% • PRORATA SHARE ARMY VISION ENABLER - ($6M) or 13% • FUNDING LETTER WITHHELD THE RELEASE OF FUNDS: • $20M DFAS; $20M SDT; $5M OVERSEAS BANKING • $221M GEN PROVISION ACTION; $4M ENVIRONMENTAL

11. TOTAL UFR: $379M FL FUNDED $29M OA22 FY00 Funding Profile (OMA) $3,005M $740M $1,164M PENTAGON RENT CIV PAY TDY AUTOMATION COMMO CONTRACTS UFR = $243M FL FUNDED = $21M UFR = $119M FL FUNDED = $2M EXAMPLES: ENVIRONMENTAL CPO REGIONAL NFIP ARMY STRAT MOB INCLUDES: - ACTEDS $12M - DERA $28M - CONSEQ MGT PRG $40M - DOMS $31M - VREM TO MACOMS $5M - JCALS $32M - A-76 $7M - BRCKS UPGRADE $150M - NARA $12M - FYDP $2M - PKI $9M - TELECOMMO TIER 1 $5M TOT $393M $1,101M EXAMPLES: DFAS SDT APO MAIL UFR = $17M FL FUNDED = $6M

12. OA22 Normalized Funding Profile (OMA) FY99 FY00 MACOM OPERATIONS 28% HIGH VIS/ARMY FOCUS 29% MACOM OPERATIONS 32% HIGH VIS/ARMY FOCUS 29% $732M $740M $772M $813M $979M $1,101M OPEN CMA 42% OPEN CMA 39% $2,524M $2,613M MACOM OPS = -$73M HIGH VIS = + $40M OPEN/CMA = +$122M

13. OA22 Recommended StrategyDecisions the RSG must make--MACOM ops Fund MACOM operations at a reasonable level = Tax to non-exempt programs GOOD NEWS: Lower Proposed Strawman Tax Rate (1.66%) for FY00 1. How to fund CIVPAY a. Fully fund authorizations b. Fund at the lesser of 30 Sep on-board or authorizations 2. How to fund Travel and GENOPS a. Travel and other GENOPS, associated with pay accounts, cross-leveled at 100% of FY99(normalized for funded FY99 UFRs) b. Travel and other GENOPS, associated with pay accounts, cross-leveled at 90% of FY99 (normalized for funded FY99 UFRs) 3. No tax to program that received Funding Letter UFR plus-up 4. Maintain ABO allegiance to PPBC/SRG approved program exemptions. 5. Preserve FY99 and program for adequate funding in FY00 - (normalize for execution year adj) 6. How to address remaining UFRs (See Annex 5 Pgs. 30-34) a. Maintain ABO-directed category ( i.e.: Leader Directed/Congressional Interest/Pom Bridge) b. Determine most critical (Family realignment) c. Apply additional tax (above 6.0%) to non-exempt programs d. Defer UFRs to Mid-Year: OMNIBUS & Leadership Flex

14. Recommendation • RSG representatives agree with the MACOM funding strategy

15. MACOM AND ARMY-WIDE IMPACTS“THE EVER-CHANGING ENVIRONMENT” • NEW OR EXISTING PROGRAM - EACH COMES WITH A PRICE • THE ARMY VISION ENABLER • TIER-ONE TELECOMMUNICATIONS (New) • BARRACKS RENEWAL CONSOLIDATION (New) • SA RECRUITING INITIATIVES • DISPOSITION OF REMAINS - MAC RATES • FAST - ARMY CONTINUING EDUCATION PROGRAM • HOLOCAUST - RESEARCH WAR RECORDS • GO MEDIA - OCPA • I&E INFRASTRUCTURE INITIATIVE • POTENTIAL COSTS/PROBLEMS FROM ABO WITHHOLDS

16. Summary • FY00 WILL CONTINUE TO BE A CHALLENGE • NEED CLOSE COORDINATION BETWEEN THE FAMILIES/OA22/ABO • FAMILIES MUST REALIZE FUNDING REALITIES

17. Centralized Documentation of TDA’s (CENDOC) Centralize TDA documentation in USA Force Management Support Agency (USAFMSA). Improve and standardize the TDA database (“suppress change”). - Standardize data elements, paragraph numbering. - Pre-load MOS conversions, MDEP/AMSCO changes. Phased approach. FOA and SSA TDA’s this year. - Partnership between MACOM and USAFMSA. - Initiate TDA changes during December - January (instead of January - March). OA22 TDA documentation memo sent 29 November. TDA will become a direct-load to the Military Personnel Systems.

18. Total Army Analysis 2002 - 2007 (TAA-07) First time TDA’s have been integrated into the TAA process. - Optimize Operating Force. - Align TDA by core processes - Resource Force within constraints. - Establish basis for risk assessment. Requirements determined from FY99 TDA’s and approved in Phase I. (10 May 99 GOSAG) Resourcing Phase is currently in progress (Phase II). - Operating Force “bill” identified. - Options for paying the military “bill” by utilizing DRID20 explored. - Force Feasibility Reviews conducted during October 1999 to determine billpayers from TDA Army. Billpayer assessed to PERSCOM (4 officers). - Functional Area Analyses of MP, AMEDD, INTEL, Training, Installation Management, Headquarters functions chartered 17 November.

19. DRID 20 and Federal Activities Inventory Reform Act (FAIR) FAIR Act implemented 30 June. - Requires Federal agencies to submit to OMB and make public an annual inventory of commercial activities performed by civilian employees (depot maintenance and military are excluded). - Reporting civilian positions as reviewable for purposes of the FAIR inventory does not mandate these positions be competed. Only requires the Army to consider competing these positions within a reasonable time. DRID 20 coding used as basis as amended by ASA(MRA) (June 15 1999 memo). - Moved all GS14 and below from Code G to Code H. - Moved all positions GS12 and below from code H to code I. - Certain functions and grades from code I to code R based on functional matrix. OSD has not submitted inventory to OMB, yet. Other Federal Agencies inventories may be viewed at http://www.govexec.com/fairact/

20. Management Headquarters Review • GAO Review of DoD Management Headquarters stated that some FOA’s were • performing Management Headquarters functions. • OSD revised DoDD 5100.73 to better define Management Headquarters functions. • Services tasked to identify organizations that provide direct support integral to the • operation of the Headquarters. • ASA(MRA) Army proponent for Army Management Headquarters Account. • - June 1999 ASA(MRA) tasked MACOM to perform review IAW DoDD 5100.73. • ASA(MRA) now performing review of implementation across Army to ensure • consistency (Management Headquarters Assessment). • HAC S&I interest in application of DoDD and in new baseline.

21. OA22 PREPARES FOR THE “NEW MILLENNIUM” • Y2K • CIVILIAN PAY Y2K CONTINGENCY PLAN • NEW PROCESSES(POCs email address) • OBLIGATION MATRIX (CRUZJA@HQDA.ARMY.MIL) • DARTS 2000 (RUSSERE@HQDA.ARMY.MIL) • STANFINS REDESIGN (CRUZJA@HQDA.ARMY.MIL) • DJAS (HEMDAAA@HQDA.ARMY.MIL) • OBLIGATION PLANS VIA THE WEB (HALMOCB@HQDA.ARMY.MIL) • UFR PROCESS VIA THE WEB (PATTECL@HQDA.ARMY.MIL) • DEFENSE TRAVEL SYSTEM (HEMDAAA@ HQDA.ARMY.MIL) • DOD TRAVEL CARD (MEEKIJ@HQDA.ARMY.MIL) • IMPACT CREDIT CARD) (ALLENS@HQDA.ARMY. MIL) • NULO’S (CRUZJA@HQDA.ARMY.MIL) • FCS (STILLSF@HQDA.ARMY.MIL) FOCUS ON THE FUTURE

22. OA22 PREPARES FOR THE “NEW MILLENNIUM”POM 02 -07 FOCUS ON THE FUTURE

23. ANNEX 1-5

24. 9. DISC4 a. Info Mgt Support Agency b. US Army Commo-Electronics Services Agency 4. ASST SEC OF THE ARMY (FM&C) 10. OCLL a. US Army Cost & Economic Analysis Center b. US Army Finance Command a. Congressional Inquiry Division 11. OCPA 5. ASST SEC OF THE ARMY (I&E) a. Command Information Unit/Soldiers Radio & TV b. US Army Broadcasting Svc/Europe/Korea/Southern c. US Army/Air Force Hometown News Center d. Army Field Band a. US Army Environmental Policy Institute 6. ASST SEC OF THE ARMY (M&RA) a. DA Review Boards Agency b. US Army Civilian Personnel Field Agency c. Civilian Training Education Detachment d. Manpower Analysis Agency e. Civilian Personnel Operations Center Mgt Agency f. Army Management Staff College g. Equal Employment Opportunity Agency h. Civilian Personnel Evaluation Agency 12. OFFICE OF THE AUDITOR GENERAL a. US Army Audit Agency 13. OFFICE OF THE INSPECTOR GENERAL a. US Army Inspector General Agency OA22 PROPONENT FAMILIES ANNEX 1 1. SEC OF THE ARMY / UNDERSEC 7. ASST SEC OF THE ARMY (ALT) • 2. DEP UNDER SECRETARIES OF THE ARMY • a. International Affairs • b. Operations Research 8. OFFICE OF THE GENERAL COUNSEL 3. ASST SEC OF THE ARMY (CIVIL WORKS) 24

25. 14. OFFICE OF THE ADMIN ASST 16. CHIEF OF STAFF, ARMY a. Headquarters Services - Washington b. Defense Supply Service - Washington c. Defense Telecommunication Svc - Washington d. Information Mgt Center e. Safety, Security & Support Services - Washington f. Resource Services-Washington g. USA Publications & Printing Agency h. Single Agency Manager I. US Army Visual Information Center a. Concepts Analysis Agency b. US Army Safety Center c. Center for Military History 17. DCSPER a. Total Army Pers Cmd (MILPERCEN/CIVPERCEN) 18. DCSINT • 19. DCSOPS • a. Force Mgmt School • b. US Army Force Management Support Agency • c. Command & Control Support Agency • d. UN Observers • e. Foreign Area Officers/Schools of Other Nations • f. Office of Special Events • g. Consequence Mgmt Program Integration Office • h. Combat Test and Evaluation Agency • I. Continuity of Operations • j. Critical Asset Assurance Program OA22 PROPONENT FAMILIES ANNEX 1 15. OFFICE OF THE DIR, SMALL & DISADVANTAGED BUSINESSES 20. DCSLOG • a. US Army Log Integration Agency • b. Army Strategic Mobility Program 25

26. 21. ACSIM a. US Army Installation Support Mgt Agency b. Community & Family Support Center c. US Army Environmental Center d. Base Realignment Closure Office 29. JOINT ACTIVITIES (Manpower Only) 28. EXECUTIVE AGENT RESPONSIBILITIES 28. EXECUTIVE AGENT RESPONSIBILITIES a. Army Air Force Exchange b. US Army Element Defense EEO Mgt Institute c. Communications-Electronics Testing Activity a. Armed Services Board of Contract Appeals b. DoD Explosive Safety Board c. Per Diem Tvl & Transportation Allowance Cmte d. Military Postal Service Agency a. Armed Services Board of Contract Appeals b. DoD Explosive Safety Board c. Per Diem Tvl & Transportation Allowance Cmte d. Military Postal Service Agency OA22 PROPONENT FAMILIES ANNEX 1 22. CHIEF OF ENGINEERS 23. THE SURGEON GENERAL 24. CHIEF OF CHAPLAINS 25. JUDGE ADVOCATE GENERAL a. Legal Services Agency 26. CHIEF, NATIONAL GUARD BUREAU (Manpower Only) 27. CHIEF, ARMY RESERVES (Manpower Only) 26

27. ANNEX 2OA22’s SHARE OF TAXES Back to page 10

28. ANNEX 3Approved/Funded UFRs Back to page 10

29. Exempt/NonTaxable Programs $1,157M Taxable $1,932M FAMILY BASELINE $3,089M ANNEX 4Congressional/HQDA Undistributed Reduction “HOW DID OA22 COME UP WITH THE 4.34% TAX?” Exempt/Year of Execution NonTaxable Pgms AMOUNT ACTEDS $8,973 DFAS $530,930 LEASES $101,016 MTSA $5,465 NFIP $9,426 SDT AAFES $166,028 SDT APO MAIL $93,905 SDT OTHER $142,981 CONOPS $10,745 DERA $27,597 RESP TO TERR $24,500 ATTACKS UFRS $28,900 TOTAL $1,156,808 Unspecified Congressional and HQDA Reductions on a Pro-Rata Basis $83.9M Equates to a 4.34% Tax to Nonexempt Programs Revised Family Baseline $3,005M* *not normalized except for DECA $346M 29 Back to page 10

30. ANNEX 5Likely Candidates for Mid-Year UFR

31. ANNEX 5 (Cont’d)Likely Candidates for Mid-Year UFR

32. ANNEX 5 (Cont’d)Likely Candidates for Mid-Year UFR

33. ANNEX 5 (Cont’d)Likely Candidates for Mid-Year UFR

34. ANNEX 5 (Cont’d)Likely Candidates for Mid-Year UFR