DPW Current Leasing Process
This presentation is the property of its rightful owner.
Sponsored Links
1 / 6

Agency Identifies Need Submits Requests PowerPoint PPT Presentation


  • 44 Views
  • Uploaded on
  • Presentation posted in: General

DPW Current Leasing Process Step 1. Directs DPW to conduct Lease, Buy, Build Analysis. FASCAP (5 yr..). Agency Identifies Need Submits Requests. OPM Reviews & Approves. DPW Conducts Lease, Buy, Build Analysis. Approval. EM Request. Approval. RFS Approved. RFS Not Approved.

Download Presentation

Agency Identifies Need Submits Requests

An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -

Presentation Transcript


Agency identifies need submits requests

DPW Current Leasing Process

Step 1

Directs DPW to conduct Lease, Buy, Build Analysis

FASCAP (5 yr..)

Agency

Identifies Need Submits

Requests

OPM

Reviews & Approves

DPW

Conducts Lease, Buy, Build

Analysis

Approval

EM Request

Approval

RFS

Approved

RFS

Not

Approved

Lease Renewal Option

Step 2

DPW Process

Management

Reviews & Approves Request

Request for Space (RFS)

Not approved if square footage > 10%

New Lease

Step 2

(or existing lease w/o option


Agency identifies need submits requests

Step 2

Lease Renewal Option

Landlords

Submit Proposals

Responses from LLs

Advertising

DPW

Bid/Cont.

Receives Ad from DPW, places ad

and receives responses

Proposals from LL.

Advertise

Request

DPW

Leasing

Agency

DPW

Leasing

DPW Process

Management

Approves request

Lease Renewal

SPRB

Resolve Issues

Rent Control

Card

Renewal OK

Landlord

DPW

Leasing

“End”

Comptroller

Lease Renewal Sign.

Fully Executed Lease


Agency identifies need submits requests

Step 2

New Lease

DPW Process

Management

Approves Space Request

Approved Space Request Form

DPW Security

Conducts Audit

In Parallel

DPW

Leasing

Prepares Ad

DPW

Bid/Cont.

Advertises, receives

LL Proposals

DPW

Leasing

DPW & Agency Visit Sites &

Picks Site

DPW

Leasing

Negotiates Lease

& Fit-Out

Agency

Landlord

Mayor

IT

Web-site

Board of Realtors

As Built

Prelim Design

Agency

Reviews/Modifies

& Approves Plans

DPW

Leasing

(Estimating, compiling costs)

Step 3

Landlord

Signed LPO

Agency Design & Est.

Or

LL Designs

LPO

Financial

Affidavit

Check list #1


Agency identifies need submits requests

Step 3

New Lease

DPW

D. Comm/

Comm

SPRB

Visit site, etc.

LPO

LPO

OK/Not OK

LPO

OK

DPW

Leasing

DPW

Leasing

Agency

LPO

Resolve

Issues

Re-write

Lease

OPM

Lease Draft

& AG Check list #3

Draft Lease

OK

AG

Check Lease for

Form (Content)

LPO

Approval

OK

Not OK

LPO

OK/Not OK

LPO & SPRB

Check list #2

Step 4

DPW

Leasing

DPW

Leasing

Resolve Issues


Agency identifies need submits requests

Step 4

New Lease

Draft Lease

OK

DPW

Leasing

Finalizes lease

Lease Signature Process

Original Finalized

Lease

Resolving Language Issues

SPRB

Sign.

Landlord

DPW

D. Comm/

Comm

Approval/Signature

DPW

Leasing

DPW

Leasing

AG

Approval/Sign.

Lease OK

Step 5

New Lease

DPW

Leasing

Landlord

Fully Executed/

Final Lease

Signed Lease

Fit out


Agency identifies need submits requests

Step 5

New Lease

Agency

Rent Control Card

Move-in coord, Space

Planning, Data, T-Com, Etc..

Landlord

Day to Day Issues

Annual

Inspection

Unresolved LL/Agency Issues

DPW

Leasing

(Facil. Mgt. If Req’d)

Comptroller

Rent Control Card

Sent by Agency, last step

DPW

Leasing

Prepares Rent Control Card

Fit-out

Comp.

Town Hall

End/ Lease

Recorded


  • Login