Acknowledges the C mplexity of the C mplex Seeks Clarity for FIMS Strives for

1. The FIMS Advisory Committee Acknowledges the C mplexity of the C mplex Seeks Clarity for FIMS Strives for Functionality for All

2. — The FY 2011 FAC Committee The FIMS Advisory Committee (FAC) is a subcommittee of individuals comprised of Field Office users, including DOE contractor personnel, that recommend continuous improvement to the system. FAC recommendations are presented to the FDDC for final approval/disapproval.* Members of the FAC in 2010/2011 are as follows: ◦Roger Johnson - Chair, Oak Ridge Institute for Science and Education ◦Sharon Campbell, Savannah River Operations office • ◦Dennis DuPont, Legacy Management ◦Dave Fazenbaker, Thomas Jefferson National Laboratory ◦Karen Henry, Sandia National Laboratory ◦Christopher Johnson, Strategic Petroleum Reserve Office ◦Eddy Johnson, Lawrence Livermore National Laboratory *At the 2010 Workshop we discussed changes that may pass the FDDC approval step for direct adoption to FIMS; housekeeping to current data elements, definitions, non-controversial, low cost, etc.

3. Facilities Data Development Committee (FDDC) A corporate board is in place that is comprised of individuals who represent the Headquarters program secretarial offices that funded the development of FIMS.  The name of this corporate board is the Facilities Data Development Committee (FDDC).  The FDDC provides the guidance and direction of FIMS by making all final decisions regarding system policy and enhancements.  Voting members of the FDDC are as follows: Patrick Shipp, Energy Efficiency and Renewable Energy (EE) Donna Green, Environmental Management (EM) Robert Pafe, Fossile Energy (FE) Gary Horn, Office of Management (MA) Kim Petry, Nuclear Energy (NE) Ann Walls, National Nuclear Security Administration (NNSA) Stephanie Short, Science (SC)

4. This year’s FAC Contestants http://fimsinfo.doe.gov/change_requests.htm

5. Cool Roofs RFC-10-16 ‘Nuff Said

6. 10-17: Consumption Meters —Requestor Name: Ivan Graff —Proposed Change: Expand the available list of utilities with the ability to mark as Used or Not Used. —FAC Approved: August 18,2010 Implement: FIMS system upgrade 2011

7. 10-18: New OSF Usage Codes for Renewable Energy Generation • —Requestor Name: Ivan Graff • —Proposed Change: Four Usage Codes were approved, but the request for metering status was not approved. • —FAC Approved: August 18,2010 • Implemented: 4 Usage Codes and Description revision for 5861. October 7, 2010.

8. 10-19: Collect Quarterly Consumption Data • —Requestor Name: Ivan Graff • —Proposed Change: Add fields to collect consumption per asset, metered or not. Use of EPA Portfolio Manager allowed. • —FAC Not Approved: Aug 18, 2010

9. 10-20: Additional Data Elements for the • Ad Hoc Query Tool • —Requestor Name: Dennis DuPont • —Proposed Change: Include all data call data elements in Ad Hoc reporting capabilities. • —FAC Approved: Sep 15, 2010 • Implement: FIMS System upgrade 2011

10. 10-21: Data Validation Form Updates • —Requestor Name: Dennis DuPont • —Proposed Change: Align the DOE FIMS Data Validation Reporting Form with the Data Validation Worksheet. • —FAC Approved: Sep 15, 2010 • Implemented: November 29, 2010

11. 10-22: Change Primary Unit of Measure for OSF Usage Code 6919 • —Requestor Name: John Wald • —Proposed Change: Change Street Lights unit of measure from linear feet to each. • —FAC Approved: • Implement: FIMS system upgrade 2011

12. 11-01: Maintenance Costs for Leased Properties • —Requestor Name: Cindy Hunt • —Proposed Change: Provide the capability to delineate maintenance costs from other costs currently included in the “Other Costs” field for leased real property. No new data elements were added. • —FAC Approved: Nov 17, 2010 • Implement: FIMS system upgrade 2011

14. 11-02: Out Grant Expiration Date Designation for Perpetual Rights • —Requestor Name: Gloria Baldwin • —Proposed Change: Applied to Out Grants only with no new data elements. • —FAC Approved: Nov 17, 2010 • Implement: FIMS system upgrade 2011

15. 11-03: Inspection Date for Leased Properties • —Requestor Name: Cindy Hunt • —Proposed Change: Supports FRPP reporting of DM for DOE leased and Contractor leased assets. Demonstrates completion of condition assessment per DOE O 430.1B. • —FAC Approved: Dec 15, 2010 • Implement: FIMS system upgrade 2011

16. 11-04: Quarterly Site Maintenance Tracking • —Requestor Name: Cindy Hunt • —Proposed Change: Mirror the Quarterly Maintenance Report (IFI) in FIMS. • —FAC: Not Approved

17. RFC-11-05 A definition for Trailers Real or Personal Real-ity or Personal-ity

18. 11-05: Modify Definition of Real/Personal Property Trailers • —Requestor Name: Larry Bridges • —Proposed Change: For clarity and functionality in the field a new definition to distinguish between Real and Personal property trailers. • —FAC Approved: April 20, 2011

19. 11-06: Add 2 optional fields of 4 characters each to Maintenance Planning screen. • —Requestor Name: Larry Bridges • —Proposed Change: For use by NNSA to capture the YEAR of recapitalization need and the YEAR of actual recapitalization for reporting purposes. • —FAC Approved: Under Review

20. APPROACHING THE MOUND:

21. APPROACHING THE MOUND: Add a usage code for Electrical Power Supply/Distribution for buildings. Add availability of all table data fields to Ad Hoc Query utility. Your request inserted HERE>………..

22. Success Rate 9.5 of 12 Decided on were Approved

23. Please Join the FAC and experience the Complexity of the Complex.Help us add clarity and functionality to FIMS. FIMS Workshop June 2011 – Roger Johnson ORAU/ORISE