Sourcing Supplier User Guide

1. Sourcing Supplier User Guide I Supplier Portal Supplier User Guide King Faisal Specialist Hospital & Research Centre Sourcing Supplier User Guide KFSH&RC

2. Sourcing Supplier User Guide KFSH&RC-Jeddah Submitting Quote Supplier can submit his quote online through the system

3. Supplier User Guide Sourcing Supplier User Guide KFSH&RC-Jeddah • For acknowledge Negotiation / Sourcing RFQ • For Submitting Quote • Online Discussion & Negotiation • ASN/ASBN • Create Online Invoice

4. Supplier Login Navigation : Supplier Login Sourcing Supplier User Guide KFSH&RC-Jeddah

5. Supplier Home Page KFSH Sourcing Supplier: is used to view RFQ & submitting Quotations KFSH iSupplier Portal Full Access: is used to PO Acceptance, Request for Change/Cancel Order, Change History, ASN/ASBN & Online Invoicing Navigation : Sourcing Supplier  Worklist (For Notification) Sourcing Supplier User Guide KFSH&RC-Jeddah

6. Supplier Work list - Notification Navigation : Sourcing Supplier  Worklist (Supplier will receive notification for “Published RFQ”) Sourcing Supplier User Guide KFSH&RC-Jeddah

7. Supplier Invitation Notification Click here to Acknowledge participation Navigation : Sourcing Supplier  Sourcing Home Page (Supplier may view open Invitations in Home Page) Sourcing Supplier User Guide KFSH&RC-Jeddah

8. Acknowledge Select “Acknowledge Participation” from Action and click on “Go” Navigation : Sourcing Supplier  Sourcing Home Page > Open Invitations > Actions Sourcing Supplier User Guide KFSH&RC-Jeddah

9. Acknowledge Click here to acknowledge Navigation : Sourcing Supplier  Sourcing Home Page  Open Invitations  Actions  Acknowledge Participation Sourcing Supplier User Guide KFSH&RC-Jeddah

10. Quote Creation Select “Create Quote” from Action and click on “Go” Navigation : Sourcing Supplier  Sourcing Home Page  Open Invitations  Actions  Create Quote Sourcing Supplier User Guide KFSH&RC-Jeddah

11. Create Quote Header Enter “Quote Valid Until” & select “Quote Currency” Navigation : Sourcing Supplier  Sourcing Home Page  Open Invitations  Actions  Create Quote (Header details and Header level attributes) Sourcing Supplier User Guide KFSH&RC-Jeddah

12. Create Quote Header Enter “Quote Price” & “Click on Update” Navigation : Sourcing Supplier  Sourcing Home Page  Open Invitations  Actions  Create Quote (Line details and Line level attributes) Sourcing Supplier User Guide KFSH&RC-Jeddah

13. Create Quote –Line Detail Enter “Quote Value” & “Click on Apply” Navigation : Sourcing Supplier  Sourcing Home Page  Open Invitations  Actions  Create Quote (Line Attributes) Sourcing Supplier User Guide KFSH&RC-Jeddah

14. Create Quote Header Click on “Continue” Navigation : Sourcing Supplier  Sourcing Home Page  Open Invitations  Actions  Create Quote Sourcing Supplier User Guide KFSH&RC-Jeddah

15. Review & Quote Submission Click on “Submit” for completion Quote Submission Navigation : Sourcing Supplier  Sourcing Home Page  Open Invitations  Actions  Create Quote (Submission for bidding) Sourcing Supplier User Guide KFSH&RC-Jeddah

16. Quote Submission Process Ends Here. As soon as Supplier submits Quote Buyer will be able to see Supplier Response in His Screen. For any clarification or detail negotiation Buyer can send a Online message. If Buyer Send any Message Supplier can Respond it online. Sourcing Supplier User Guide KFSH&RC-Jeddah

17. Supplier Monitors Active Quotes Click to view the message Sourcing Supplier User Guide KFSH&RC-Jeddah

18. Online Discussion Click to Reply Sourcing Supplier User Guide KFSH&RC-Jeddah

19. Sourcing Supplier User Guide KFSH&RC-Jeddah • Once the RFQ is closed Supplier will not be able to submits his Quotation. • If RFQ is awarded to Supplier and PO is Approved. Supplier will be able to see his PO in KFSH iSupplier Portal Responsibility.

20. iSupplier Home Page All the Orders/Notification can be view here by supplier Navigation : KFSH iSupplier Portal Responsibility  Home Page Sourcing Supplier User Guide KFSH&RC-Jeddah

21. Purchase Order & Change Request Supplier can view the details of PO & may request for change in the same Navigation : KFSH iSupplier Portal Responsibility  Home Page Sourcing Supplier User Guide KFSH&RC-Jeddah

22. Purchase Order Change Request There are certain field which supplier may ask for change i.e. . Supplier Item . Price . Quantity Ordered . Promise Date Supplier Line Order Make changes & Submit Form Once supplier submit change request, it goes to Buyer for approval, and if Buyer approve the changes, PO gets change automatically. Sourcing Supplier User Guide KFSH&RC-Jeddah

23. Advance Shipment Notice (ASN) Select desired PO to add in ASN. An ASN may contain multiple PO. Navigation : KFSH iSupplier Portal Responsibility  Home Page Shipment Tab  Shipment Notice  Create Advance Shipment Notice Sourcing Supplier User Guide KFSH&RC-Jeddah

24. Advance Shipment Notice (ASN) Enter quantity to be shipped in “Shipment Lines” Tab and click on “Shipment Header” Tab Sourcing Supplier User Guide KFSH&RC-Jeddah

25. Advance Shipment Notice (ASN) Enter Shipment Number/Shipment Date/Expected Receipt Date and click on “Submit”. Once it is submitted a notification will be sent to Buyer. Sourcing Supplier User Guide KFSH&RC-Jeddah

26. Advance Shipment Billing Notice (ASBN) Select desired PO to add in ASBN. An ASBN may contain multiple PO. Navigation : KFSH iSupplier Portal Responsibility  Home Page Shipment Tab  Shipment Notice  Create Advance Shipment Billing Notice Sourcing Supplier User Guide KFSH&RC-Jeddah

27. Advance Shipment Billing Notice (ASBN) Enter quantity to be shipped in “Shipment Lines” Tab and click on “Shipment Header” Tab Sourcing Supplier User Guide KFSH&RC-Jeddah

28. Advance Shipment Billing Notice (ASBN) Enter Shipment Number/Shipment Date/Expected Receipt Date and click on “Submit”. Once it is submitted a notification will be sent to Buyer. Sourcing Supplier User Guide KFSH&RC-Jeddah

29. Thanks You Sourcing Supplier User Guide KFSH&RC-Jeddah