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How to Maximize Your Use of the Custom Report Builder. 2013 User’s Conference Jason Baumgartner, IU Ned Hummel, IUPUI. Overview. How to G et to It Understanding Tables and Views Setting Your Criteria Managing Your Custom Reports Questions?/Suggestions?. Custom Report Builder.

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How to maximize your use of the custom report builder

How to Maximize Your Use of the Custom Report Builder

2013 User’s Conference

Jason Baumgartner, IU

Ned Hummel, IUPUI


Overview
Overview

  • How to Get to It

  • Understanding Tables and Views

  • Setting Your Criteria

  • Managing Your Custom Reports

  • Questions?/Suggestions?



Refresh, Open, Add, Delete, New Window

Standard “Tree” structure layout

Campus-> Report Group->Report Title


My first custom report
My First Custom Report

Case Sensitive


Understanding tables and views
Understanding Tables and Views


Understanding tables and views1
Understanding Tables and Views

  • No longer shows everything & the kitchen sink

    • We’ve limited things down to tables and views in the system that make sense

      • Basically, any table or view that you normally see in the system or other reports the system uses (e.g., Open Doors)

      • In 3.0.2 – Help text about the table or view has been added – matches what you see when viewing that table on a person’s record


Setting your criteria
Setting Your Criteria

  • Selectable fields to use in a report, and thus potentially removing duplicates

  • No longer requires all the fields in a selected table

  • Additional filter options, i.e., date ranges

  • No longer requires a person to be in every table selected (i.e., allows for left joins)


Use ‘%’ as a wildcard

Select fields to include

Specify parameters to filter on


Use < and > for dates

Specify date ranges

Multi-select


“Required” means that on this table/view

meeting all the parameters defined

“Not Required” means that if information exists then it includes those selected fields of data that meets the parameters as additional fields to the required population set


Setting your criteria1
Setting Your Criteria

  • For each table or view marked as required, this will limit the resulting population to those who meet all the defined parameters on all those required tables/views.


Managing your custom reports
Managing Your Custom Reports

  • Making sure you understand your data

  • Managing your custom reports so you don’t have to keep re-inventing the wheel

  • Dealing with “set” reports and changing parameters



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