Using Pay Rate Change Application: Not Just for Merit

1. Using Pay Rate Change Application: Not Just for Merit Mandie Chapman

2. Agenda • Pay Rate Change Highlights • Process Overview • Demo • Allowable Transactions • Reporting Impacts • Security • Action/Reason • Questions/Wrap up

3. Pay Rate Change Highlights • Real time processing • Available for processing pay rate changes all year long • Certain pay action reason codes used • Effective sequence numbers • New front end tool • Method for making corrections to data • Security role

4. Process Overview • Pay Rate Change Data Selection Page • Initial Download – flexible selection parameters • Correction/Deletion – run for one employee at a time • Easily downloads to excel • Navigation: Workforce Administration – Job Information – Collective Process – Pay rate change data selection

5. Process Overview continued

6. Process Overview Continued • File Attach Process • Files can be processed throughout the year • Cannot run while payroll is processing • Generates confirmation and error emails • Updates are real time • Navigation: Workforce Administration – Job Information – Collective Process – Pay rate change

7. DEMO DEMO

8. Important Reminder • Employees can see the updates immediately in View Appointment • Review unit processes to ensure employee communication occurs prior to the updates

9. Allowable Transactions • Only a specific list of pay rate change action/reasons are permitted • Definitions of action/reasons and upload template available at My LINC • Employees must be Active or on Paid Leave • Transaction effective dates must be timely and no more than 60 days in the future

10. Allowable Transactions Continued • Transaction effective date must also be for an open payroll • Transactions are logged by uniqname for audit purposes • Employees with future dated job rows will not be processed • Employees who are submitted with future dated job rows will be returned in the error file. This file can be forwarded for processing to HRRIS (hrrisissues@umich.edu)

11. Allowable Transactions Continued • Correcting mistakes will be allowed one person at a time • Corrections can only be made by the person who loaded the row • Corrections are not allowed if there are any future dated job rows • Corrections cannot be made on lower effective sequence numbers if a transaction other than pay rate change exists

12. Reporting Impacts • Multiple effective sequences used to reflect different action/reasons • Can have multiple reasons for pay changes on the same effective date • Maximum effective dated logic in BusinessObjects reports or queries

13. Security • HR PAY RATE CHANGE UPDATER is the new role name for individuals who need access to the attach file functionality. This role needs approval from HRRIS (Sue MacDavitt). • HR PAY RATE CHANGE UPDATER, HR TOTAL APPOINTMENT VIEW USER, and HR APPT VIEW USER will have access to the Pay Rate Change Data Selection page

14. Action/Reason Questions • Understanding what action/reason code to use • Where are the action/reason definitions stored? • What do I do if I want a new action/reason code added? • Contact information for compensation and Classification: www.hr.umich.edu/compclass • compteam@umich.edu or (734)763-6787

15. Wrap up/Questions QUESTIONS?