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March 27, 2014

2014 Student Transcript and Academic Record Repository (STARR) Collection Overview MCCCARE Presentation. March 27, 2014. Center for Educational Performance and Information (CEPI) Rachel Edmondson, Data Analyst Meghann Omo, Data Analyst. Presenters. OVERVIEW. Timelines 2014 STARR Changes

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March 27, 2014

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  1. 2014 Student Transcript and Academic Record Repository (STARR) Collection Overview MCCCARE Presentation March 27, 2014

  2. Center for Educational Performance and Information (CEPI) Rachel Edmondson, Data Analyst Meghann Omo, Data Analyst Presenters

  3. OVERVIEW Timelines 2014 STARR Changes Process Overview Next Steps Documentation

  4. Timeline

  5. 2014 Changes • CEPI will continue their partnership with Parchment for sending/receiving transcripts • STARR Collection will occur in the Michigan Student Data System (MSDS). • Benefits of moving STARR collection to MSDS: • Same look and feel as the IHE Request for UIC Collection • One contact for customer support • Quicker response for data quality • Field level validation, no longer just file level

  6. 2014 Changes • Summary of changes to XML schema • Streamlined XML schema, less embedded elements • Removal of “user defined extensions” • New fields • Removal of fields • Modification of existing fields • All changes have been vetted with the Adult Learner Workgroup • CSV to XML Conversion Tool will be updated to meet the 2014 schema

  7. 2014 Changes • New Fields • High School Student (optional) • Dual Enrolled • Other High School Student • Postsecondary Enrollment Type (required) • FirstTime • Continuing • Re-admit • TransferIn • Academic Year Designator (required) • YYYY-YYYY • CTE Concentrator (optional) • Yes/No

  8. 2014 Changes • Fields removed • Most of the Transmission Record • High School Building EEM Entity Code • High School District EEM Entity Code • High School Graduation Year • High School Name • Country Residency (International) • Permanent Country

  9. 2014 Changes • Modifications of existing fields • CourseCreditBasis • Changed enumerations to RemedialReading, RemedialWriting, RemedialMath, RemedialScience & Regular • Will no longer need to collect a separate crosswalk from IHEs • Multi-Select Field. Example: CourseCreditBasis could contain RemedialReading and RemedialWriting. • SessionDesignator • YYYY to YYYY-MM

  10. 2014 Changes • Modifications of existing fields (continued) • ResidencyStatusCode • Changed enumerations to align with Common Education Data Standards (CEDS) • InDistrict, InState, OutofState • Added additional enumerations based on feedback from the workgroup • NotReported and International • Expanded max length of name fields (from 35 to 50) • Gender • Removed unknown as an enumeration • AcademicAwardLevel • Changed enumerations to align with CEDS

  11. 2014 Changes • Modifications of existing fields (continued) • StudentLevelCode • Changed enumerations to align with CEDS • Added additional based on feedback from the workgroup • Nondegree Undergraduate, Nondegree Graduate, CommunityCollege Transfer Seeking Only* • GradePointAverage • Moved location within schema • CourseCIPCode • Changed max length to 7 *Definition: A student who intends to transfer to a 4-year institution without earning a degree or certificate at the community college

  12. Process Overview 1. Obtain UICs 2. Create/ Validate STARR File 3. Upload STARR File 4. Check STARR File Status 5. Review Records 6. Resolve Records 7. Review Reports 8. Certify Collection

  13. upload starr file

  14. check file status

  15. review records and reports

  16. review records and reports

  17. review records and reports

  18. review records and reports

  19. resolve records

  20. resolve records

  21. resolve records

  22. resolve records

  23. Certify records

  24. Certify records

  25. Certify records

  26. De-Certify records

  27. De-Certify records

  28. Certified Staging records

  29. Next Steps • CEPI will continue to update documentation and create training materials, etc. • BETA testing occurred March 18th through March 26th. • STARR development will continue through April with the collection opening May 19th. • Data Quality will be run twice during the collection.

  30. Documentation • All materials for the UIC and STARR collections are on CEPI’s Institutions of Higher Education website. • Go to www.michigan.gov/cepi • Click on Institutions of Higher Education • To access the site directly, go to: http://www.michigan.gov/cepi/0,4546,7-113-57943---,00.html

  31. Questions? Contact CEPI customer support at CEPI@michigan.gov or (517) 335-0505 and select option 3. Rachel Edmondson (EdmondsonR2@michigan.gov) Meghann Omo (omom@michigan.gov)

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