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Seminar on Social Security Number & Individual Taxpayer Identification Number

Seminar on Social Security Number & Individual Taxpayer Identification Number. Tuesdays: 2:00 pm Fridays: 9:30 am. F-1 & J-1 Employment Reminders: On-Campus Employment. In order to be employed at Syracuse University:

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Seminar on Social Security Number & Individual Taxpayer Identification Number

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  1. Seminar onSocial Security Number & Individual Taxpayer Identification Number Tuesdays: 2:00 pm Fridays: 9:30 am

  2. F-1 & J-1 Employment Reminders: On-Campus Employment In order to be employed at Syracuse University: • Work must provide direct services to the University’s students • Syracuse University (SU) students may only work on the SU campus • www.sujobopps.com • International students are ineligible for Federal Work Study jobs • You must be enrolled full-time or have submitted a request to study less than full-time (e.g., reduced course load, last semester of study) • Graduate: 9 credit hours; • Undergraduate: 12 credit hours You must receive a job offer and have permission to work • SU student athletes must complete the Student-Athlete Employment Clearance Process at the Manley Field House Compliance Office • Sponsored J-1 students (e.g. Fulbright, Ford Foundation) must obtain approval letter from your sponsor for on-campus employment • Complete I-9 Process at Student Employment (210 Steele Hall) before starting work • Obtain a Social Security Number from Social Security Administration

  3. F-1 & J-1 Employment Reminders On-Campus Employment Limitations: • You may only work 20 hours/ week while school is in session • May hold more than one job on campus as long as the cumulative number of hours worked does not exceed 20 hrs/week • On-campus employment and CPT: Limited to 20 hours of work a week cumulatively • You may work full-time (typically 40 hours/week) during authorized school breaks. • Official Syracuse University Breaks • Summer Break: May 11 - Aug. 26, 2012 • Thanksgiving: Nov. 18 - 25, 2012 • Winter Break: Dec. 15, 2012 – Jan. 13, 2013 • Spring Break: March 10 - 17, 2013 Off-Campus Employment is only authorized for: • Case Center COOP – On-Campus Employment at an Off-Campus Location • F-1 Curricular Practical Training (CPT) • F-1 Optional Practical Training (OPT) • Severe Economic Hardship Employment • J-1 Academic Training

  4. The I-9 Process for SU • Have your future employer complete Section A of the Employer Verification Form and print on department letterhead • Bring the following documents to Student Employment, 210 Steele Hall in order to complete the I-9 process: • Employer Verification Formfrom on-campus employer (HR will need to complete Section B to verify the completion of the I-9 Process) • Original I-20/DS-2019, passport, I-94 card, & Social Security Card, if you have one • If you are a SU Athlete, also submit a copy of your completed Student Athlete Compliance Form • If you are a sponsored J-1 student (Fulbright, Ford Fellow, etc.), also submit a letter from J-1 sponsor approving on-campus work

  5. Obtaining a Social Security Number: Steps 1 - 3 To Apply for a Social Security Number you must: • Step 1: Attend the Social Security Seminar  • Step 2: Complete I-9 Employment Verification with Student Employment Office in 210 Steele Hall (for your convenience, Steps 2 and 3 can be done simultaneously). • Step 3: To be eligible to apply for a Social Security Number, you must be employed or have a promise of employment, which is shown by the Employer Verification Form. • Your host department must complete Part A of the Employer Verification Formand print it out on their department letterhead. • Next, Student Employment in 210 Steele Hall must complete Part B of the Employer Verification Formto verify completion of the I-9. • The Slutzker Center must complete Part C of the Employer Verification Form to certify your valid F-1/J-1 student status and eligibility for a SSN. • *NOTE: If you are applying for a SSN on the basis of Off-Campus Work Authorization (CPT, OPT, AT), you should have your employer complete Section A of the Off-Campus F-1/J-1 Student Employer Verification Form and have the Slutzker Center complete Section B

  6. SSN Employment Verification Form

  7. Obtaining a Social Security Number: Steps 4 - 5 • Step 4:Before you can submit an application to the Social Security Administration for a SSN, you must have entered the U.S. on your current visa more than 10 days ago and be registered in the SEVIS System for at least 3 days and wait for the SCIS to give you a date to go down to the Social Security Administration Office. • Step 5:Apply for the SSN - Go to the Social Security Administration on the 4th floor, Federal Building, 100 S. Clinton Street, Syracuse, NY. • Take with you the following: • The complete Employer Verification Form; • Your original passport, visa and I-94 card; and • Your most recent, stamped I-20/DS-2019 • Make sure to provide a valid mailing address on the SSN Application

  8. Obtaining a Social SecurityNumber: Steps 6 - 8 • Step 6: When applying for the SSN, request a RECEIPT for your application. Submit 1 copy of your SSN Application Receipt to the Slutzker Center with your SU ID number written on the copy. • Step 7: Upon receiving your Social Security Card by mail, submit 1 copy of your card with your SU ID to the Slutzker Center for International Services, 310 Walnut Place • Step 8: For tax purposes, complete the Non-Resident Alien Information Form (NRAIF) online at https://fnis.windstar.cc/syracuse/ • To obtain access, email Payroll at payroll@syr.edu with your SU ID number. • NRAIF is necessary to verify eligibility for a tax withholding exemption • All questions about NRAIF should be directed to SU Payroll

  9. What if I receive a monthly stipend but don’t work? ?

  10. Obtaining an Individual Taxpayer Identification Number (ITIN) For those individuals who receive income through grants and scholarships from US sources but who are not employed and thus not eligible for a SSN, the Individual Taxpayer Identification Number (ITIN) is an alternative to the Social Security Number. Typically, this will apply to Student Athletes, those who receive a stipend, and other US based grant recipients. To qualify to apply for an ITIN immediately, you must: • Not be eligible for a Social Security Number • Receive a grant, scholarship, or stipend from a US source that is subject to tax withholdings • NOTE: Those F-1 and J-1 students who are independently funded or funded by their home government and are not working are eligible for an ITIN under reason “F,” and F-2 and J-2 dependent spouse and children are also eligible for an ITIN under reason “G,” but may only file for the ITIN when filing an end-year tax return with the IRS.

  11. ITIN – Application APPLICATION STEPS • Step 1: Complete ITIN waiting period. Before you can apply for an ITIN, you must have entered the U.S. not less than 10 days ago. • Step 2: Obtain a letter from an International Student Advisor at the Slutzker Center for International Services which verifies that you will not be securing employment in the United States or receiving any type of income from personal services. • Step 3: Apply for the ITIN - Go to the IRS office on the 11th floor, Federal Building, 100 S. Clinton Street, Syracuse, NY. • Take the ITIN Letter from SCIS, your original passport, I-20/DS-2019, visa and I-94 card • You will need to fill out a W-7 Application for an ITIN to submit to the IRS Office: http://www.irs.gov/pub/irs-pdf/fw7.pdf • W-7 Form Instructions are here: http://www.irs.gov/pub/irs-pdf/iw7.pdf • Under the Eligibility Section of the W-7 Form, select both “F” and “H. Other” and enter one of the valid exceptions listed on pages 6-8 of the W-7 Instructions. In most instances, a F-1 or J-1 student on a US grant, scholarship or stipend will be eligible under Exceptions 2(b) or 2(c) on page 7 of the W-7 Instructions.

  12. ITIN – Application Continued • Step 4: After receiving your ITIN approval letter, make 2 copies with your SU ID and submit 1 copy to each of the following: • Payroll Office, Skytop Office Building • Slutzker Center for International Services, 310 Walnut Place • Step 5: For tax purposes, complete the Non-Resident Alien Information Form (NRAIF) online at https://fnis.windstar.cc/syracuse/ • To obtain access, email Payroll at payroll@syr.edu with your SU ID number. • NRAIF is necessary to verify eligibility for an exemption for any taxes that may be withheld from your grant/scholarship payments • All questions about NRAIF should be directed to SU Payroll

  13. W-7 Form

  14. MAP TO THE FEDERAL BUILDING

  15. To download forms and find more information on immigration topics, access the Slutzker Center website at: http://international.syr.edu/ Keep all of your immigration and employment documents together and in a safe place—you may need them for future immigration applications (e.g., OPT or J-1 Academic Training) -- I-20/DS-2019, Passport, Visa with I-94 card -- Social Security Card -- Employment Contract, Pay Stubs Check all of the expiration dates on your documents and be aware of when they expire. -- Your I-9 is valid until your I-20/DS-2019 program end date. If you shorten/extend your program, verify with the Slutzker Center that your document will be submitted to HR for an I-9 update. Plan ahead and make necessary appointments to renew and update documents Reminders

  16. Drop in hours: Monday: 11:30-3:30 Wednesday: 11:30-3:30 Friday: 10:00-5:00 Connect to Campus

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